Clear Lake Cabin Association

CLCA 2014 ANNUAL SPRING MEETING
JAMBOREE HALL JUNE 29TH, 2014
BOARD MEMBERS PRESENT: Brian McVicar, Scott Jordan, Gloria Belliveau, Joyce Harland, Trevor Winters, John George, Nelda Didychuk, Joan James, Paul Barnabe, JoAnn Lombaert.
BOARD MEMBERS ABSENT: Kevin Alguire, Keith Vinthers, Brad Collett.
President Brian McVicar called the meeting to order at10:00 a.m.
President Brian encouraged all owners to ensure the Board has their email addresses on record as it is proving to be a substantial cost saving.
The president introduced the members of the Board, and the Park representatives.
The pre3sident thanked Brad Colett and Keith Vinthers for their extra hard work with overseeing the water and sewer project on behalf of the CLCA.
The president thanked Joyce Harland for her hard work looking after the website, maintaining up to date list of cabin owners, copying minutes and agendas for the Board, arranging venues for meetings, delivering newsletters to registered cabin owners cabins who do not have email addresses, posting agenda to washrooms and website, coordinating Jamboree Hall bookings, managing keyes for the shower building, treasurer’s report and paying of bills..
The president then thanked Dale and Dwight for all their work on behalf of the Association.
TREASURER’S REPORT AS OF JUNE 20, 2014
REVENUE: As of March 31, 2014 $4,617.96
Membership deposit $2,400.00
Jamboree Hall donations deposit $ 550.00
Sold 2 keys $ 10.00
TOTAL REVENUE as of June 20, 2014 $7,577.96
EXPENSES;
April 26/14 Paul Barnaby & John George – mileage to
Board Meeting in Portage la Prairie $196.70
May 5/14 Joyce Harland – refill 2 ink cartridges $ 27.10
May 8/14 Host Website & Domain Name renewal $ 82.37
May 20/14 Brian McVicar – Printing Newsletter $ 91.84
May 20, 24, June 3, 6, 16 & 18/14 – Joyce Harland, mileage
To bank, post office,RM of Park (using computer) $ 40.55
TOTAL EXPENSES to June 20, 2014 $438.56
TOTAL ASSETS to June 20, 2014 $7,139.40
Westoba Balance as of May 31, 2014 $6,388.45
Add outstanding deposits $ 880.00
Subtract outstanding cheques $ 142.05
Add Westoba Equity and Share $ 13.00
BANK RECONCILIATION as of June 20, 2014 $7,139.40
Respectfully submitted by: Joyce Harland, Treasurer, CLCA

PRESIDENT’S REPORT
– Some water lines to cook shacks are still frozen due to oversites in closing water lines due to water and sewer project and 17 feet of frost this winter and very late spring.. The water and sewer project was completed later than planned this spring however this phase of the project was completed satisfactorily thanks to Park oversight.
– As a result of the road reconstruction being delayed until fall, the compaction of the roadbed has been improved.
– Maple Leaf Construction will be preparing the roadbed this summer as time and weather permit.
– The debt repayment of $5,000 (so far within budget) will be billed next July.
– Repavement of sidewalks will not be done.
– There will be no new lots released this year.
– CLCA has passed a motion that it opposes a fee for docking boats until such time that substantial progress is made to decades old plans regarding improvements to the cove area. CLCA will be sending a letter to the Park in this regard and will be seeking WTA input and support for this motion.
PARK REPORT
– The Wasagaming campground is electrifying 200 campsites.
– The quality of Clear Lake is better than it has been since about 1980. Zebra mussels are a concern, however they are not here yet. Living Water Project is a study to improve the ecology and the quality of the water.
– There are plans to add another dock to both the canoe cove and the boat cove, both of which will be handicapped accessible. At the boat cove, new launching pads (larger) are ready to be installed, as well as enhanced parking which will probably be done in the fall.
– There is a project for restoration of the meadows west of Highway10. This will enhance the visitor enjoyment of these beautiful meadows.
– The materials for the wishing well are on site, however the crews are now working on Highway 19.
– Wireless Routers have now started services to the downtown area and the campground. Consideration is being given to our cabin area, but the difficulty is the density of the trees hampering the service.
– Two quotes have been received for the finishing of our streets. Maple Leaf Construction can provide the best price as they have other projects in the area. Following the completion of the roads, weight restrictions may be enforced.
– Michael Rac, Urban Studies Student employed last summer has returned this summer and will be completing his overview of our area with respect to the Comprehensive Review, including where we are now, and where we would like to go from here, what ideas owners have and what they would like to see happen. This summer he will be fine tuning his work and will present it at the AGM in September. His office right now is in the Administrative Building, Further information as to how to contact him will be posted on the website. Michael reminded owners that his work is only a vision. Michael has also been asked to work on a welcome package for new owners.
– The Board and the Park have put up a sample of the approved bathroom shed. Arrangements for viewing the shed can be made through the association or Michael.
– Dwight introduced the new Park Model Home which has been approved for our area. This is a model that is between a cabin and a mobile home. Dwight urged owners to be careful if they are considering buying one of these. First, Manitoba Hydro must give the Park approval that it is a suitable location for the pole and service. Secondly, the Park will not remove trees to allow transport of the unit to the lot. Many locations in our area will not be accessible. There was a question about the overhead wires being put underground. The answer was that the cost is too expensive.
– Dwight told owners that hot water tanks can be in appropriate sheds at the back of the cabin as long as they are within the property line. They may be attached to the cabin at the back if suitable fire wall is installed.
– In response to a question about decks, Dwight replied that if a cabin is moved, the deck will have to conform to standards and be non-combustible. If adding to a cabin without moving it, wooden decks can remain.
– A question was raised about on-demand water heaters. Dwight responded that Manitoba Hydro will only allow single feeder hot water tanks. A single feeder on-demand heater will only heat enough water for a single sink and will burn out rapidly. To heat enough water for a cabin, you would need three feed, which Manitoba Hydro will not allow. You must have a permit from Manitoba Hydro, and presently there is a delay of 6 to 8 weeks. A question was asked about propane on-demand hot water heaters and Dwight replied that the maximum size is 100 lbs and they must be placed behind one’s cabin. They must be taken out to be refilled, they cannot be refilled at the cabin. They must be installed by a licensed gas installer and certification given to Dwight.
– Shower Building hardware will be changed on a staggered basis over the summer.
– The Ominik Trail Marsh Walk is open. The entrance has been moved down to the green space. .This was done for safety reasons, as the old entrance walkway was dangerous.
The President thanked Dale and Dwight for their information.
A question was raised as to whether boat parking would be allowed in front of the new ramps and dock because they are going to sit there all summer. The answer was no.
A question was asked if the Boat Cove Road was to be replaced? The answer is no, but there may be some patching done.
A question was raised about the winterization of the green boxes? The answer was to read the instructions on the website and carefully drain the pipes in your cabin in the fall. The Park will close their cut-offs and drain main valves. The Park will open cabin drains, then after all are drained, will close valves.
A question was raised if it would be feasible to open the streets on the north end for contractors as now they have to back up and this constitutes a hazard for children playing. The answer was no, there are too many issues. It was suggested that anyone seeing dangerous driving telephone the head office with a complaint giving the vehicle no. and the driver would then be answerable to his company.
A question was raised about speeding on the main street, and could there be speed bumps. The Board is to review this.
The President thanked everyone for coming.
Motion to adjourn the meeting by John George at ll:25 a.m.

CLEAR LAKE CABIN OWNERS ASSOCIATION
BOARD MEETING – PORTAGE LA PRAIRIE
APRIL 26TH, 2014

PRESENT: Scott Jordan , Paul Barnabe, Joan James, Trevor Winters, Brad Collett, John George, Gloria Belliveau, Keith Vinthers, Nelda Didychuk.

ABSENT: Kevin Alguire, JoAnn Lombaert, Joyce Harland, Brian McVicar.

CALL TO ORDER:
By Vice-President Scott Jordan at 9:09 a.m.
ADDITIONS TO AGENDA:
Trevor asked for the addition of 2 items. The first was the Role of the Board and it was added under new business. The second was the Road Resurfacing and this was deferred until Dale and Dwight attended later in the meeting.
APPROVAL OF MINUTES OF NOVEMBER 20TH, 2013 AND BOARD POLICIES SET THE SAME DATE;
Moved by Trevor Winters and Seconded by John George that both the Minutes and Board Policies be approved. CARRIED
CLCA TREASURER’S REPORT MARCH 31ST, 2014
REVENUE: As of November 29th, 2014 $5,586.03
EXPENSES:
Printing: Board Meeting, November 30th, 2013 $36.02
Canad ian: Conference room & lunch for Board Meeting Nov.30/13 378.25
Mileage to Board Meeting November 30th,2013 553.80
Total Expenses to March 31st, 2014 $968.07
Total Assets to March 31st, 2014 $4,617.96

Westoba bank balance as of March 31st, 2014 $4,604.96
Add Westoba Share 5.00
Add Westoba Equity ___8,00
BANK RECONCILIATION $4,617.96
Respectfully submitted by:
Joyce Harland
Treasurer, CLCA
REVIEW`:
A review of carpool and member ship rated as well as a review of building guidelines was requested and deferred to new business.
MEETINGS:
John George raised the idea of having Executive only meetings and said this was not popular. After discussion, the board decided to discuss this at a later time.
MEMBERSHIPS:
Joan James emphasized the importance of asking new owners for their information. It should be explained that information for owners will be sent out electronically and also be put on the website and washrooms. It was suggested that a note be put on washrooms entitled “Are You a New Cabin Owner?“ and explaining the need for their information. Nelda Didychuk to follow up on this.
DOCTOR`S RESIDENCE;
This was discussed and it was decided that there was a declining need for this and therefore the Board would not support the contract be renewed.
PARK INFORMATION
MUNICIPALITY:
Dale reported that this will not happen. The Board needs to watch this issue carefully
BOATING:
A handicapped accessible canoe and kayak dock has been purchased as a second dock at the canoe cove and swimming area. A second one has been ordered for the boat cove.
An expansion of the boat cove has been approved. The road will be widened, the concrete ramps will be replaced with wider ramps and there will be new signage. In 2015, there will be a fee for launching, with the fees to go back into the facilities. There is onging discussion on Breakwater. It is felt that to centralize launching at the cove will help eliminate unwanted creatures (zebra mussels are in Lake Winnipeg).
Blue Flag Program is a program on environmental education and would explore the whole beach environment. This is a World Wide Organization and to belong one must meet the requirements. The Park is checking into this.
The Board expressed to the Park the need for enforcement of dogs being kept on leash at the Boat Cove. Dale said the Park regulations say that dogs must be on leash everywhere in the Park, including the Boat Cove. The Board asked the Park to enforce this, including putting signage at the cove and elsewhere.
VEGETATION;
It was stressed that the trees are all old and will die at the same time. A lot of old trees have been taken out due to construction and sewer and water. It was decided to wait until next year when sewer and water project is finished, and then implement the reforestation project.
FLOODING:
There is water sitting on the ground due to frozen ground. The Park is hoping to upgrade the storm sewer particularly from 1st to 3rd St. N. to provide proper drainage, etc.
NEW SUPERINTENDENT:
The new superintendent is Michaela Kent from Gross Morin, Newfoundland. John George asked how long she is planning to stay. Dale replied that she says she will be here for a while.
WATER AND SEWER UPDATE: There is 10% to do still, particularly on 5th St. far south. Dale said that they are aware that all cabin owners are upset about the muddy roads. He said the tender for the roads was awarded last Friday to Maple Leaf Construction. They are hoping to have the gravel base in the beginning of June. They will need 3 days to do the asphalt.
PLUMBER:
Dale reported that the Park have hired a dedicated plumber .
SEWER AND WATER HOOK UPBOXES:
Dwight is getting drawings showing the requirements for hooking up to the box. These will be put on the web site. Dwight said that due to time constraints, he will not be doing the seven scheduled inspections, but instead he will drop by construction sites every couple of weeks. Dwight reported that he is in the process of getting a diagram of the box for owners and plumbers. Dwight has about 10 plumbers on his list of approved plumbers for working in the Park. Brad Collett asked when the water will be available for use in the cabins. Dwight replied that it would depend on when the frost was out of the ground, perhaps the middle of June. When asked if self-plumbing needs to be inspected, Dwight replied that he will advise.
BILLING:
The Park will be billing cabin owners for the sewer and water on July 1st, 2015.Cabin Owners will be billed the exact amount at that time. It will not be over $5,000.00. The Park will be supplying cabin owners with top soil and grass seed.
LAKE SHORE ROAD:
When asked about erosion on the lake shore road, Dale said they may have to close the road that is eroding. He said that looking at the perimeter road by the canoe cove, the possibility was that perhaps it could become a walkway. There will be no decision this year.
MICHAEL RAC:
Michael Rac will be returning this year.
MANITOBA HYDRO:
Manitoba Hydro have been adding new poles and transformers according to demand. Anyone building a new cabin needs to obtain an access application.
GARBAGE RATES;
The Park has had some discussion on changing the garbage rates from seasonal to annual. This would change the rate for each cabin from 27.50 to 47.50. A little discussion ensued, but no decisions or motions were made.
BUILDING GUIDELINES:
The issue of replacing any trees removed was raised, and deferred to the next meeting.
NEILY GAS STATION”
The gas station has been sold and is to be redeveloped. There is still some contamination to be cleaned up. The tanks are out of the ground.
WASAGAMING CAMPGROUND:
There have been more electrical sites opened up. An upgrade of the campground is proceeding.
ASPEN PARKLAND RECOVERY PROJECT:
The clean-up is continuing.

LIVING WATERS :
Studies and erosion work is continuing. The water has been cleaned up, is now much cleaner, and work is continuing on Bogey Creek, etc. Upgrades to the Clear Lake Golf Course and Wishing Well Bridge are continuing.
FIRE SMART PROGRAM:
Continuing.
DOGS:
Dogs anywhere in Riding Mountain National Park must be on leash, including the boat cove.
ROLE OF THE BOARD:
There is a concern that the Board is confused about their role, and need to have a session with Roy White. It was felt that Executive only meetings are not needed, all Board Members should be included. Tabled to next meeting.
MEMBERSHIP FEES:
Following a discussion on membership fees, it was decided that no change should be made at this time, but reviewed before this new membership expires.
BUILDING GUIDELINES REVIEW:
To be discussed at next meeting.
RESIGNATION:
Scott Jordan announced that he will be stepping down from the Board as of September 1st, 2014 due to family commitments.
NEWSLETTERS:
Nelda Didychuk will stuff newsletters to be mailed in envelopes, stamp them and give them to the Park.
Meeting adjourned at 2:53 p.m.

NOTE:
Since the meeting, the newsletters were sent electronically to many cabin owners and the balance delivered to cabins. Thus there was no need to mail them.
Since the meeting, the Park have said that they will NOT be closing the lake shore road.