CLCA 2014 ANNUAL SPRING MEETING
JAMBOREE HALL JUNE 29TH, 2014
BOARD MEMBERS PRESENT: Brian McVicar, Scott Jordan, Gloria Belliveau, Joyce Harland, Trevor Winters, John George, Nelda Didychuk, Joan James, Paul Barnabe, JoAnn Lombaert.
BOARD MEMBERS ABSENT: Kevin Alguire, Keith Vinthers, Brad Collett.
President Brian McVicar called the meeting to order at10:00 a.m.
President Brian encouraged all owners to ensure the Board has their email addresses on record as it is proving to be a substantial cost saving.
The president introduced the members of the Board, and the Park representatives.
The pre3sident thanked Brad Colett and Keith Vinthers for their extra hard work with overseeing the water and sewer project on behalf of the CLCA.
The president thanked Joyce Harland for her hard work looking after the website, maintaining up to date list of cabin owners, copying minutes and agendas for the Board, arranging venues for meetings, delivering newsletters to registered cabin owners cabins who do not have email addresses, posting agenda to washrooms and website, coordinating Jamboree Hall bookings, managing keyes for the shower building, treasurer’s report and paying of bills..
The president then thanked Dale and Dwight for all their work on behalf of the Association.
TREASURER’S REPORT AS OF JUNE 20, 2014
REVENUE: As of March 31, 2014 $4,617.96
Membership deposit $2,400.00
Jamboree Hall donations deposit $ 550.00
Sold 2 keys $ 10.00
TOTAL REVENUE as of June 20, 2014 $7,577.96
EXPENSES;
April 26/14 Paul Barnaby & John George – mileage to
Board Meeting in Portage la Prairie $196.70
May 5/14 Joyce Harland – refill 2 ink cartridges $ 27.10
May 8/14 Host Website & Domain Name renewal $ 82.37
May 20/14 Brian McVicar – Printing Newsletter $ 91.84
May 20, 24, June 3, 6, 16 & 18/14 – Joyce Harland, mileage
To bank, post office,RM of Park (using computer) $ 40.55
TOTAL EXPENSES to June 20, 2014 $438.56
TOTAL ASSETS to June 20, 2014 $7,139.40
Westoba Balance as of May 31, 2014 $6,388.45
Add outstanding deposits $ 880.00
Subtract outstanding cheques $ 142.05
Add Westoba Equity and Share $ 13.00
BANK RECONCILIATION as of June 20, 2014 $7,139.40
Respectfully submitted by: Joyce Harland, Treasurer, CLCA
PRESIDENT’S REPORT
– Some water lines to cook shacks are still frozen due to oversites in closing water lines due to water and sewer project and 17 feet of frost this winter and very late spring.. The water and sewer project was completed later than planned this spring however this phase of the project was completed satisfactorily thanks to Park oversight.
– As a result of the road reconstruction being delayed until fall, the compaction of the roadbed has been improved.
– Maple Leaf Construction will be preparing the roadbed this summer as time and weather permit.
– The debt repayment of $5,000 (so far within budget) will be billed next July.
– Repavement of sidewalks will not be done.
– There will be no new lots released this year.
– CLCA has passed a motion that it opposes a fee for docking boats until such time that substantial progress is made to decades old plans regarding improvements to the cove area. CLCA will be sending a letter to the Park in this regard and will be seeking WTA input and support for this motion.
PARK REPORT
– The Wasagaming campground is electrifying 200 campsites.
– The quality of Clear Lake is better than it has been since about 1980. Zebra mussels are a concern, however they are not here yet. Living Water Project is a study to improve the ecology and the quality of the water.
– There are plans to add another dock to both the canoe cove and the boat cove, both of which will be handicapped accessible. At the boat cove, new launching pads (larger) are ready to be installed, as well as enhanced parking which will probably be done in the fall.
– There is a project for restoration of the meadows west of Highway10. This will enhance the visitor enjoyment of these beautiful meadows.
– The materials for the wishing well are on site, however the crews are now working on Highway 19.
– Wireless Routers have now started services to the downtown area and the campground. Consideration is being given to our cabin area, but the difficulty is the density of the trees hampering the service.
– Two quotes have been received for the finishing of our streets. Maple Leaf Construction can provide the best price as they have other projects in the area. Following the completion of the roads, weight restrictions may be enforced.
– Michael Rac, Urban Studies Student employed last summer has returned this summer and will be completing his overview of our area with respect to the Comprehensive Review, including where we are now, and where we would like to go from here, what ideas owners have and what they would like to see happen. This summer he will be fine tuning his work and will present it at the AGM in September. His office right now is in the Administrative Building, Further information as to how to contact him will be posted on the website. Michael reminded owners that his work is only a vision. Michael has also been asked to work on a welcome package for new owners.
– The Board and the Park have put up a sample of the approved bathroom shed. Arrangements for viewing the shed can be made through the association or Michael.
– Dwight introduced the new Park Model Home which has been approved for our area. This is a model that is between a cabin and a mobile home. Dwight urged owners to be careful if they are considering buying one of these. First, Manitoba Hydro must give the Park approval that it is a suitable location for the pole and service. Secondly, the Park will not remove trees to allow transport of the unit to the lot. Many locations in our area will not be accessible. There was a question about the overhead wires being put underground. The answer was that the cost is too expensive.
– Dwight told owners that hot water tanks can be in appropriate sheds at the back of the cabin as long as they are within the property line. They may be attached to the cabin at the back if suitable fire wall is installed.
– In response to a question about decks, Dwight replied that if a cabin is moved, the deck will have to conform to standards and be non-combustible. If adding to a cabin without moving it, wooden decks can remain.
– A question was raised about on-demand water heaters. Dwight responded that Manitoba Hydro will only allow single feeder hot water tanks. A single feeder on-demand heater will only heat enough water for a single sink and will burn out rapidly. To heat enough water for a cabin, you would need three feed, which Manitoba Hydro will not allow. You must have a permit from Manitoba Hydro, and presently there is a delay of 6 to 8 weeks. A question was asked about propane on-demand hot water heaters and Dwight replied that the maximum size is 100 lbs and they must be placed behind one’s cabin. They must be taken out to be refilled, they cannot be refilled at the cabin. They must be installed by a licensed gas installer and certification given to Dwight.
– Shower Building hardware will be changed on a staggered basis over the summer.
– The Ominik Trail Marsh Walk is open. The entrance has been moved down to the green space. .This was done for safety reasons, as the old entrance walkway was dangerous.
The President thanked Dale and Dwight for their information.
A question was raised as to whether boat parking would be allowed in front of the new ramps and dock because they are going to sit there all summer. The answer was no.
A question was asked if the Boat Cove Road was to be replaced? The answer is no, but there may be some patching done.
A question was raised about the winterization of the green boxes? The answer was to read the instructions on the website and carefully drain the pipes in your cabin in the fall. The Park will close their cut-offs and drain main valves. The Park will open cabin drains, then after all are drained, will close valves.
A question was raised if it would be feasible to open the streets on the north end for contractors as now they have to back up and this constitutes a hazard for children playing. The answer was no, there are too many issues. It was suggested that anyone seeing dangerous driving telephone the head office with a complaint giving the vehicle no. and the driver would then be answerable to his company.
A question was raised about speeding on the main street, and could there be speed bumps. The Board is to review this.
The President thanked everyone for coming.
Motion to adjourn the meeting by John George at ll:25 a.m.
