CLCA Board of Directors Meeting
Saturday, September 4, 2010
Wigwam Restaurant
www.clearlakecabinassociation.org
Present: Trevor Winters, Gary Cavanagh, Teddi Brown, Gloria Belliveau, John George, Joan James, Scott Jordan, Joyce Harland, Bruce Hembroff, Brian McVicar
Phone: Kevin Alquire
Regrets: Roy White
Absent: Ryan Givioli
Call to order: 8:45 a.m.
Motion: To accept the minutes of the July 3, 2010 meeting as circulated. Moved by Brian McVicar, seconded by Kevin Alguire. Carried.
Motion: To accept the minutes of the August 21, 2010 meeting as circulated. Moved by Gloria Belliveau, seconded by John George. Carried.
Business Arising from the Minutes: Trevor spoke with Ryan re his intentions. Roy has indicated his decision to run in the upcoming election.
Presentation of Board Policies to AGM: The paper with the three board policies was distributed. The board members will support the President in his presentation at the AGM. Brian suggests that a business approach be used in order to run an orderly meeting. Information from the membership will be taken under advisement for future discussion on possible policy revision.
Status of the 2007 Community Plan: not signed off
Issues with web site: Joyce spoke with Cam. Our current member forum will not be coming back due to spam content. Cam is looking for a better, more secure forum. An RSS Feed is now on the website. Members can go to news and announcements to subscribe and have updated content delivered to their email automatically at no cost.
.com web site: Bruce indicated that he requires a reason to hand over the site.
Motion: Either by yourself or with the assistance of Scott, that Bruce hand over the website by December 4, 2010 or reimburse the Board the cost of the website. Moved by Brian McVicar, seconded by John George.
Point of Order: Bruce indicated that you can only make a motion over something that you have control of. Brian has no control over whether Bruce has to comply.
Trevor ruled against the Point of Order.
Discussion followed as to reasons why the .com needs to be moved back to the Board.
Gary: How do we know what Bruce needs to reimburse the association?
Joyce: The books indicate $400.00 for printing and the website.
Brian: Let’s look at the printing costs and Bruce could reimburse the association the difference between the $400.00 and the average cost of printing.
During the next three months, the Board will try to get an accurate monetary account. Discussion was halted. Trevor and Joyce will go to Cam who will go to the provider to see if we can get the cost of the site.
The vote was called.
In Favour: 7
Opposed: 0
Abstentions: 4
Carried.
Treasurer’s Report: Joyce presented her financial statement as of September 1, 2010. (A detailed statement will be included with the AGM minutes.)
Joan wondered about changing the account to the Royal Bank for future treasurers. Joyce presently goes to Brandon to deposit funds. Westoba has grandfathered a no service fee for our account.
Bruce suggested asking about a courier service.
John suggested sending an email to Wayne McLeod to inquire about inter-branch or inter-credit union deposits or transactions.
Committee Reports:
Vegetation: Twenty trees will be planted on September 29. Meet at the Jamboree Hall at 9:00.
Policing: A large white dog in the cabin area held onto a woman who then needed tetanus shots. A month later, the mark is still there. The dog was on a leash. The owner was informed that the dog needed a soft muzzle. The dog has since been seen without a muzzle. As security, Gloria has reported this to the warden.
Marine: No report.
AGM Procedures:
– Board members should arrive at 9:30 a.m.
– The agenda for September 5 was reviewed. In regards to the notice of motion re Board attendance, minutes will reflect regrets with a cause or without a cause for attendance purposes. John’s purpose with his motion is to reflect on whether you have time to attend Board meetings should you put forth your name to run. Elections will be moved to #8 after the Treasurer’s Report.
– Attendance will be announced. Proxies will be included in the announcement. Joyce will record who is carrying a proxy.
– Joan and Scott volunteered to count votes during the meeting.
– For the vote count during the election, it will be done on the stage. Scott can scrutinize. If Ryan gives notice, it will open a Board position for one year. Once the Executive is voted upon, the new Treasurer and the new Vice-President will scrutinize.
New Business: A member is wondering about an improvement to the canoe/kayak launch area. It was pointed out that this is Park property.
Motion: That the President write a letter to Parks Canada forwarding the email from the Howells. Moved by Joyce Harland, seconded by Joan James. Carried.
The gate at the shower building has been left open for most of this summer. There has been a concern expressed that children while playing are running out from the garbage can into vehicles.
Motion: That the Park be asked to keep the gate at the shower building locked at all times for safety reasons. Moved by John George, seconded by Kevin Alguire. Carried.
Brian: For the sake of clarification, do we want to ask the Park to renumber the cabins re the two blocks north of the green belt?
John suggested that on the access roads, we put streets and numbers of cabins.
Adjournment: Motion to adjourn the meeting at 11:00 a.m. was made by Brian McVicar.
Respectfully submitted,
Teddi Brown
