CLCA Board of Directors Meeting
Saturday, June 30th, 2012
Clear Lake, Manitoba
www.clearlakecabinassociation.org
Present: Trevor Winters, Gary Kavanagh, Gloria Belliveau, Joyce Harland, Brian McVicar. Jo-Ann Lambaert, Joan James, Scott Jordan, John George, Roy White, Nelda Didychuk, Bruce Hembroff, Dale Wallis and Dwight McMillan.
Absent with cause: Kevin Alguire
Call to Order: President Trevor called the meeting to order at 9:08 a.m.
Approval of Minutes: – Add to membership time – for a 2 year period. Correct election term 1 year remaining – JoAnn Lambert, Nelda Didychuk, Kevin Alguire and Scott Jordan. On page 3, add be posted on all washrooms. MOTION to approve minutes as amended by John George, seconded by Gary Cavanagh. Carried.
Matters Arising from Minutes:
Eye Patch Band: The members of the Eye patch Band will be coming to the July Meeting. Presentation of the Sweatshirts will be by John George and Gary Cavanagh.
Website: The website seemsto be working very well now with the new server. Members should be encouraged to put their email addresses on the site to save costs of mailing newsletters, etc.
Procedures for General Meeting:
Sound system in place.
- Hand outs ready and available.
- Start with review of procedure – Constitution and Bourinot’s Rules
- If “out of order” called 3 times – 5 minute recess – if still no order, meeting will be adjourned to September.
- Scott Jordan to be responsible for registration tables.
- Board Members asked to be there at 9-9:15. Registration volunteers are Joan James, JoAnn Lambert and Nelda Didychuk..
- Vote Counting – It was suggested perhaps closed ballots would be preferred.
- Joyce Harland reported that she needs more voting cards,
- Order of presentation
- Stick to Agenda
- Update on Leases and Sewer and Water
- Dale Wallis will go first
- Interviews and Contacts – by 23 cabin owners – 6 wanted information, 8 were in favour of our motion and 9 were opposed. All were responded to.
- Letters had been written to elected officials.
- Response from Mr. Sopuck was read.
Presentation: A presentation was made to the Board by Jacqueline Chapin Downey, which was well received by the Board and she was thanked for her concerns.
Announcements: A new letter written by an anonymous 17 year old had been posted on the washrooms. It was decided to disregard this as it had no signature,
New Business:
Westoba Credit Union – have now issued our Treasurer a new card which is now a Debit Card and she would like the Board’s opinion on this. MOTION: I move that we give authority to Joyce Harland, Gary Cavanagh and John George to sign the necessary paperwork at the Credit Union. Moved by Brian McVicar, seconded by Nelda Didychuk. Carried.
Wood Piles – Gary Cavanagh reported that he has had complaints that the wood is damp and will not burn. There have been reports of people using accelerants in the wood stoves.
Garbage Pick-up – Gary Cavanagh suggested the main garbage pick up should be early in the week as the garbage piles up after the weekend.
Notice of Motion – Gary Cavanagh and Trevor Winters to prepare a Notice of Motion to be presented at the General Meeting to add to the Constitution a clearer explanation of the length of memberships to the association.
PARKS CANADA
Dale Wallis explained that the wood is contracted out and should be wood that is seasoned for 1 year, however, they receive complaints that the wood is dirty so they default to unseasoned wood.
There was discussion re the $5,000.00 and how to try to obtain it.
Dale Wallis and Dwight McMillan will give the Agency perspective to the General Meeting. There is legislation of Parks Canada which they will explain, and they will explain that the costs will only go up with delays.
NEW BUSINESS
Grants
Joan James had done some research respecting the availability of grants for the infrastructure. A committee was formed to work on this consisting of Joan James, Scott Jordan, Brian McVicar and Gloria Belliveau.
Thank you:
Roy White thanked Dale Wallis for his honesty and Trevor Winters for his hard work and diligence.
Meeting adjourned at 11:20 a.m.
