CLCA Board of Directors Meeting
Saturday, July 2, 2011
Wigwam Restaurant, Wasagaming
Present: Gary Cavanagh, Teddi Brown, Gloria Belliveau, John George, Joan James, Scott Jordan, Roy White, Joyce Harland
Absent with cause: Trevor Winters, Brian McVicar, Bruce Hembroff, Kevin Alquire
Call to order: 9:20 a.m.
Review of agenda: Motion: I move that the agenda be accepted. Moved by Roy White, seconded by Gloria Belliveau. Carried.
Approval of May 7 minutes: For the May 7 minutes, on page four under Dale Wallis’s budget report, remove “Repayment could possibly be up to 42 years.” On page two, item eight, remove “in spite of Parks employees resistance to this change. Parks employees reasons for resistance was not known or recorded.” On page three, under the Marine report add “cleanup” to Great Canadian Shoreline. On page three, under the website report, remove “The minutes are posted in the forum section under minute section.” On page three, under item seven, remove “Noted that Teddi Brown minutes not available yet.”
Motion: I move that the minutes of the May 7 Executive meeting be approved as amended. Moved by John George, seconded by Gloria Belliveau. Carried.
Treasurer’s Report: As of June 30, the balance in our account is $ 7515.54. Joyce received 8 – 10 additional membership fees after sending out a reminder notice with the spring newsletter. Motion: I move that my report be approved as information. Moved by Joyce Harland, seconded by Joan James. Carried.
Committee Reports:
Vegetation: The trees that were planted in the fall seem to have survived the winter.
Security: Gloria will contact the people in Sandy Lake. The neighbourhood watch program will only succeed in our area with the cooperation of the cabin owners.
Development Review Board: Most of the activity has been to do with the cottage owners.
Marine: Will be ready for the general meeting on Sunday.
Website: Joyce received an e-mail asking if we are interested in purchasing the .com site. Apparently we could get involved in a bidding war if we show an interest. Motion: I move that in consultation with a delegated board member, Cam Heming be given direction to negotiate the purchase of the www.clearlakecabinassociation.com site. Moved by Scott Jordan, seconded by John George. Carried.
Policy Meeting of February 12: From the minutes of the policy meeting on page two, add the word tree to “We recommend one down, one back.”
Motion: I move that the four revised policies formulated at the February 12 policy meeting for presentation to the general membership, superintendent and WTA be accepted. Moved by Scott Jordan, seconded by Joan James. Carried.
Membership Meeting for July 3: Joyce, Joan and Gary will man the registration desks. One desk will be for cabin owners who have paid their membership fees and one will be for cabin owners who need to pay their fees. Joan will check into a sound system. Joyce has the voting cards. Scott and Roy will count votes and a volunteer from the audience will be asked to act as a scrutineer. Everything will be set up for 9:30.
New Business: A board delegation is going to Waskesiu on July 22 to 23. The delegates are Bob Fraser, John George, Joan James and Trevor Winters. A list of questions has been generated. Should any concern arise and need to be added to these questions, a delegate should be contacted.
For the July 3 agenda, number nine should state policy meetings of the Board.
Next Meeting: At the call of the chair.
Motion to adjourn at 10:45 a.m. Made by Gloria Belliveau. Carried.
Respectfully submitted,
Teddi Brown
Recording Secretary
