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September 17, 2014 the contractor was working on the north end of the campground on 1st and 2nd street north of the green belt. Rumour has it that they plan to work this weekend and hope to have all the prep work finished by next Tuesday. Then the paving will begin.

Water and bathroom update


All the washrooms in the campground are up and running except Bathroom 2 which is in the far South end between 2nd and 3rd street. It is still frozen and will not be on this weekend.



Below please find pictures of the outside washroom sheds available for purchase from George Wollman. He can be reached at 204-476-3126 or by email at

One of these finished bathroom sheds is now set up in the green belt just east of the shower building in the campground. Please contact Joyce at 18 – 2nd Street South or text or phone at 204-250-7965 to view this washroom. Once Michael Rac begins his summer employment toward the end of June in the campground he will also have a key.

The price has been reduced to $5,375.00 plus taxes until August 1, 2014. This price is delivered to your lot if the lot has been prepared and is accessible. After August 1, 2014 the price will be $5,987.00 plus taxes.


WashroomExterior ViewFloorplan

WashroomVanity and shower

Front View Print



                                                                             June 20, 2012















– And –








The purpose of this MOU is to provide guidelines for the provision of recommendations

to Parks Canada on matters of local concern to the cabin owners in the CLCA.


The objective of this MOU is to have duly elected representatives from The Clear Lake Cabin Owner’s Association participate and provide recommendations on various aspects of management; and to provide a forum for the residents to bring forth concerns related to Parks Canada issues. The meetings are also a forum for Parks Canada to provide continuing communication with the campground representatives on Parks Canada plans, initiatives and issues that affect or will affect the residents of the CLCA.


The Parties Agree as Follows:


Section 1.0 Interpretation


1.1       In this Memorandum of Understanding each of the following terms shall, unless

the context otherwise requires, have the meaning set out beside it:


(a)       “Canada National Parks Act” means the Canada National Parks Act,

S.C., 2000, c.32.


(b)       “Manager,” means Parks Canada’s departmental managers

for Riding Mountain National Park or the manager’s authorised representative;


(c)        “Campground” means the area within the boundaries of the legal land survey for the Clear Lake Cabin Area;


(d)       “Lessee” means the head lessee of public lands in the campground, or

their authorized representatives;


(e)       “Minister” includes the Minister’s authorised representative;


(f)        “MOU” means this Memorandum of Understanding;


(g)       “Superintendent” means the Superintendent of Riding Mountain

National Park or the Superintendent’s authorised representative;


(h)       “Townsite Manager” means Parks Canada’s Townsite Manager for the

Visitor Centre of Wasagaming or the Townsite Manager’s authorised



1.2       Any reference to statutes or regulations in this MOU includes any amendments,

revisions, substitutions and consolidations that may be made from time to time.


Section 2.0 Campground Representation


It is intended that the CLCAB will be the recognised voice of the Campground

Residents and Lessees. The represented association members shall also maintain their ability to consult directly with the Agency on matters of specific interest to them.


Section 3.0 Membership


3.1      The CLCAB membership and constitution shall be governed and determined by the CLCA at arms length from PCA.



Section 4.0 Procedures


4.1       It is intended that the CLCAB will have a minimum of two meetings per year with representatives of the Park. The Chairperson will be responsible for

calling all meetings of the CLCAB and developing an agenda for each meeting.


Section 5.0 Authority of the Board


5.1       The CLCAB will, subject to the authority of the Federal Crown:


(a)       make recommendations to Parks Canada respecting the level of municipal

services in the campground.


(b)       recommend for approval an annual operating and capital budget regarding

municipal services prepared by Parks Canada for municipal services

provided to the campground by Parks Canada;


(c)        appoint representatives to sit on various Parks Canada committees;


(d)       make recommendations to Parks Canada respecting development; and


(e)       provide input on other aspects of Parks Canada management affecting

Riding Mountain National Park.


5.2       Parks Canada will retain authority for development control and land use.


5.3       All recommendations made by the CLCAB must be consistent with applicable laws, plans, policies, and regulations, including but not limited to, the Riding Mountain Management Plan and the Wasagaming Community Plan.


Section 6.0 Committees of the Board


6.1       Members of the CLCAB shall form committees as required to include such topics as the Project Committee, Comprehensive Review Committee and Building Committee. Committees shall report on recommendations and matters of discussion at the regular CLCAB meetings.


6.2       The Project Committee will make recommendations on:


(a)       the capital budgets for the installation of water and sewer;

(b)       planning for water and sewer installation; and

(c)        decommissioning of washroom and shower buildings.


6.3       The Comprehensive Review Committee will make recommendations on all matters related to the comprehensive review including topics such as cook shacks, parking, public safety, traffic, green space, reforestation, boat storage, lakeshore development and other topics as they develop.


6.4       The Building Committee will make recommendations on amendments and implementation of the building and development guidelines for the cabins and cabin area as required.






Section 7.0 Parks Canada Consultation


7.1       Parks Canada agrees to provide to the CLCAB information on all matters pertaining to the campground.


7.2       Parks Canada agrees to discuss with and seek the recommendations of the

CLCAB regarding:


(a)       environmental protection and management;

(b)       budget and municipal services;

(c)        cultural resource protection and management;

(d)       decisions on major projects and capital infrastructure;

(e)       initiatives affecting the seasonal campground area, including comprehensive review, planning, public safety, recreation, and

(g)       development and building guidelines and variances from

approved plans and guidelines.


Section 8.0 Board Representation on Parks Canada Committees


Where the CLCA nominates an individual to participate on their Board and committees, it will be the responsibility of that individual to solicit input from the CLCA and to report back to regular meetings.


Section 9.0 Costs


9.1       The Minister has statutory obligations and responsibilities under the Canada

National Parks Act, Federal Contracting Regulations and Policies, Treasury

Board Policies and existing contracts and collective agreements which impact

upon municipal servicing. These obligations shall not be fettered by

this MOU.


9.2       Payment of any monies by Parks Canada shall be subject to the Financial

Administration Act, any other applicable legislation, and Treasury Board policies.


Section 10.0 Recommend Regulations


Parks Canada will consider for recommendation to the Governor in Council

requests from the CLCAB to create regulations for the better management of the

campground, provided that such proposed regulations are authorised by the

Canada National Parks Act, and consistent with this MOU, Applicable laws,

plans, policies and regulations, including but not limited to, the Riding Mountain National Park Management Plan and the Wasagaming Community Plan.


Section 11.0 Designated Parks Canada Representative


The Townsite Manager is the officially designated representative on all matters

relating to the community and will endeavour to attend all CLCAB meetings. The

Superintendent or a designate and departmental Managers or a designate will attend meetings of the CLCAB as required.


Section 12.0 Formal Review of the MOU


This MOU shall be reviewed and amended as necessary and mutually agreed.


Section 13.0 Dispute Resolution


Subject to applicable laws, where the CLCAB and the Townsite Manager are unable to arrive at a mutually agreeable solution to any outstanding issue, the CLCAB may appeal to the Superintendent. If the CLCAB and the Superintendent are unable to resolve the issue the CLCAB may appeal the Superintendent’s decision to the Vice-President, Operations, for Western and Northern Canada.


Section 14.0 Term


This MOU shall remain in force and effect from the date hereof until either party

shall give the other party three (3) months notice in writing of its intention to

terminate this memorandum.


Section 15.0 Legal Nature of This MOU


15.1    This MOU is not intended by either Parks Canada or the CLCAB to form legal or

equitable obligations or contractual relations. The parties acknowledge that there

is no consideration flowing between the parties.


15.2    Neither party has incurred expenses or obligations on reliance of this MOU

justifying a remedy in restitution, quantum meruit or otherwise.


Section 16.0 Federal Authority


16.1    The statutory discretion of the Federal Crown shall not be fettered by this MOU.

Parks Canada shall consider, but is not bound by, any recommendations made

by the CLCAB, or any committees thereof


16.2    Where the Superintendent chooses not to accept and act upon the advice of the

CLCAB, the Superintendent will present a written rationale to the Board

explaining the departure from the advice of the CLCAB, at the next meeting of the CLCAB. Disputes shall be resolved as outlined in Section 13 of this MOU.







17. Water and Sewer Project Agreement


The parties agree as follows:


1.0         Water and Sewer Project in Clear Lake Cabin Area

1.1         By mutual agreement with the Clear Lake Cabin Association, Parks Canada will install sewer and water services in the RMNP Cabin Area during the 2013/14 construction season.  The estimated cost of construction is $ 2,625,000, with the cost to be confirmed after tendering.


1.2         The full capital cost of the sewer and water project will be borne by the cabin owners on a per lot allocation basis. 


1.3         The cost of connecting to the water and sewer lines from the cabin to the main system will be at the expense of the cabin owner.


1.4         The sewer and water project will meet the requirements of the Canada Environmental Assessment Act.


1.5         The design and construction standards for the sewer and water project will meet all Parks Canada requirements.  CLCAB and Parks Canada will work together to design notices for request for proposals and review proposals which are submitted and the tender will be awarded by Parks Canada.  Construction is proposed for fall/spring, 2013/14. 


1.6         Parks Canada will undertake, as an in-kind contribution to this project, to provide construction supervision.  Parks Canada will inspect all work and provide for progress payment as outlined in the contract.


2.0         Amendments to the Cabin Development Guidelines


In order to facilitate the installation of bathrooms, Parks Canada agrees to make a number of changes to the cabin development guidelines, outlined below:


2.1         Cabins  will be allowed to develop to a maximum of 768 square feet, including the option of an external washroom facility of 48 square feet

2.2         Storage sheds will be allowed to develop to a maximum of 48 sq. ft. to be situated within leased lot lines and setbacks.

2.3         Total site coverage (cabin + shed + deck) shall not exceed the maximum outlined in the cabin development guidelines. 

2.4         Cabin owners replacing their existing cabin, or making significant structural changes to an existing cabin must include washroom facilities within the cabin.

2.5         All washroom developments shall employ water conservation technologies including low flush toilets and low flow shower heads.

2.6         Cabin owners will be able to develop to a maximum height of 20 feet from the top of the main floor joist to the peak of the roof.

2.7         The maximum of 40% space useable for loft area will be removed from the cabin development guideline.

2.8         For cabins with existing legal non-conforming decks and for which owners plan to undertake modifications to cabin and/or shed for the purposes of installing bathroom facilities, Parks Canada will require all legal non-conformities to be rectified.


3.0         Connecting to Sewer and Water Services


3.1         Pursuant with section 3(1) of the Parks Canada Sewer and Water Regulations, which states, “the owner of every building on a lot that fronts or abuts on any part of a street on which a water main or sewer main has been laid shall connect the building directly to that water main or sewer main, as the case may be”, All cabins will be considered to have met this requirement when the main sewer and water infrastructure project, including cabin connection boxes is completed.

3.2         Pursuant to section 4 of the Parks Canada Sewer and Water Regulations any connection by a cabin property with a water and sewer main requires the permission in writing of the Superintendent.

3.3         Existing cabin owners shall not be required to connect to their connection box if their cabin does not have interior plumbing fixtures. A condition for future assignments of cabin leases or the issuance of development permits shall be the final connection of interior plumbing to the water and sewer system.


4.0         Phasing out of Washrooms:

            It is agreed that all public washrooms and the shower building will be retained until October, 2019 or five years after the infrastructure project is completed, whichever is greater.  After this date Parks Canada and the CLCA Board will annually review the public washroom and shower requirements. Based on the number of cabins connected to shared services, and the location of these cabins, washrooms may be closed pursuant to mutual agreement. The public shower building may be retained until such time as the parties mutually agree or the building has reached the end of its usable life. 



5.0         Implementation of the Agreement:

5.1         Parks Canada and the CLCAB agree to work cooperatively to communicate this agreement to the cabin owners and stakeholders.

5.2         Time is of the essence.  In order to meet the intent of this agreement, Parks Canada and the CLCAB agree to work vigorously to meet the schedule outlined in the agreement.

5.3         This agreement is not a contract but an MOU between CLCAB and Parks Canada.


Section 18.0 Correspondence


18.1    All communications required or permitted to be given or served pursuant to this

MOU shall be in writing and shall be delivered personally or may be mailed by

registered mail, postage prepaid, addresses as follows:


Parks Canada

C\O Townsite Manager


Manitoba, R0J 2H0



Wasagaming, Mb

R0J 2H0

Or alternate address



18.2    Every notice mailed in any post office in Canada by prepaid registered mail in an

envelope addressed to the party to whom the same is directed shall be deemed

to have been given and received by the addressee the fifth business day

following mailing except where there is a labour strike or other postal interruption

which interferes with mail deliveries, in which case every notice provided for in

the agreement or arising in connection thereforth shall be in writing and shall be

delivered to the party or parties at the above addresses and such notices shall be

effective only if and when actually delivered.








Clear Lake Seasonal Cabin Area 

Information on Conversion Projects


On April 1, 2013 Parks Canada Agency will issue 42-year leases to the owners of the 525 cabins in the seasonal cabin area on the request of your board. The decision to move to leases from annual camping permits is to provide tenure and leasehold interest to cabin owners while controlling future cost increases. Recent annual seasonal camping permits issued in National Parks have been $1,698 – $2,000 per year. Proactively requesting leases for the campground has ensured the CLCA the best opportunity to negotiate a financially positive conversion.


Q:       I hear camping permit fees were going up. Is this true?

A:        Yes, had we stayed with seasonal camping permits, our fees would have been brought in line with fees as charged across Canada in other National Parks. At this time, these fees range from $1,698 to $2,000.   If we chose to stay with Seasonal Camping Permits, our fees would have increased accordingly.


Q:       How long is the lease?

A:        As set out in the National Pa


rks of Canada Lease and Licence of Occupation Regulations, the length of the lease is 42 years.


Q:       Why do we have to sign a lease?

A:        The Clear Lake Cabin Owners’ Association has requested the conversion from permits to leases as a benefit to cabin owners.  This will provide a leasehold interest to cabin owners and ensure a fair return to the Crown for the use of the lands.  This is viewed as a more appropriate arrangement for the cabins in Wasagaming reflecting the permanent nature to which the campground and buildings have evolved.


Q:       What benefits does a lease give me?

A:        A lease conveys an interest in the land.  Leaseholders will be assured long-term security and protection of equity.  A lease can be held by a corporation or multiple owners whereas a camping permit can only be held by an individual.  Banking institutions recognize leasehold properties; therefore cabin owners could secure mortgages.


Q:       What are the rent options?  How much will I pay?

A:        Rent options for national parks are set out in the National Parks of Canada Lease and Licence of Occupation Regulations.  The estimated appraised land value is currently $75,000.00 per lot. An appraisal this fall will set the final appraisal value for your Lease. In addition to land rent, cabin owners will continue to pay their annual municipal utilities (water, sewer,  garbage and community debt).


Basic details of the three rent options are as set out below. 

Option 1:        An annual rent, $1750.00, based on (7/12ths) of 4% of the appraised land value ($75,000.00) of the leasehold property, to be reviewed every ten (10) years thereafter until the term of the lease expires.


Option 2:        An annual rent, $1312.00, based on (7/12ths) of 3% of the appraised land value ($75,000.00) of the leasehold property, to  be reviewed every two (2) years thereafter until the term of the lease expires.


Option 3:        An annual rent, $1125, based on 1.5% of the appraised land value ($75,000.00) of the leasehold property, which value  is set for the term of the lease.  The rental rate shall then be compounded annually by the average of the previous five years Consumer Price Index to a maximum percentage increase of 5% in any given year.


Q:       What if I don’t agree with the appraised land value?

A:        In order to acquire the right to request arbitration of the appraised land value, the cabin owner must first execute the land lease, then as a lessee enter into an arbitration agreement with Parks Canada Agency to dispute the appraised land value.
Q:       What happens to the lease when ownership changes?

A:        The lease attaches to the property; if the cabin is sold or changes owners, then the lease must be assigned to the new owner.  Whatever rent option is chosen upon execution of the lease will follow through the remainder of the term of the lease.


Q:       What happens if I don’t sign the lease?

A:        The lease provides the cabin owner the right to occupy the land. If no lease is in place, then the land will be illegally occupied. National Parks regulations would be contravened and a “Notice to Vacate” will be served to the owner.


Water and Sewer Connections


After 20 years of discussion and review the CLCA board has requested the park allow the cabin owners to proceed with the

installation of service connections to individual cabins while allowing the shared services to remain as long as required. The board recognizes that these connections are required by National Park regulations, that demand for this service is growing and that every year we wait simply adds additional cost to the project.


Q:       What will happen to the shower and washroom buildings?

A:        The common washroom and shower buildings in the cabin area will remain at this time.  The Memorandum of Understanding between Parks Canada Agency and the CLCA   sets out the terms for the water and sewer installation project. This MOU details all aspects of the water and sewer project including the future of the shared facilities. The park has agreed that as long as there is reasonable demand for public services they will be available.


Q:       Will I be required to connect to water and sewer services?

A:        The cabin owners are r
equired by section 3 (1) of the National Parks Water and Sewer Regulations SOR 2001/2007 to connect to the water and sewer infrastructure. The Parks Canada Agency has been respectful in postponing the application of this regulation to the seasonal campground in Wasagaming but this cannot continue forever.  The time frame agreed upon with the CLCA and outlined within the MOU for the water and sewer project to move forward is the fall of 2013. Ultimately, if you do not already have them, the choice whether to put plumbing fixtures within your cabin remains yours.   Water and sewer lines will be ran to an in-ground connection box in front of your cabin. This will be the “Shutoff Point”. From there, you can choose to have a bathroom, kitchen, etc installed within your cabin or within a “Washroom Building”. Remember, the community washrooms and shower building will remain until it is mutually agreed upon by both the CLCA and Parks Canada that they can be closed. This means connecting to the community water and sewer facilities will remain your choice.


Q:       What are the costs of the project and how will they be assessed?

A.        The estimated cost for the completion of the water and sewer system, including installation of a connection box at the front of each cabin, is $5000 per cabin. Adjustments for final costs will be made accordingly.  To proceed with the project each cabin owner will be required to pay their assessed portion of the cost, by June 1, 2013. Fa

ilure to pay your assessed portion may result in cancellation of your lease and a notice to vacate. For cabin owners wishing to finance their assessment they can make arrangements with their bank or the local credit unions are prepared to provide term financing to qualified owners. As a leased property mortgage financing becomes an available option.


Q.        What will the Memorandum of Understanding (MOU) provide?

A.        An MOU has been negotiated with parks to outline the relationship between the CLCA and the Parks Canada Agency which details the commitments of parties, including project deliverables, project funding, washroom and shower building decommissioning and cabin connection requirements.


Q.        What if I don’t agree with the board’s decision?

A.        The board has considered these issues and made what we believe is the best decision for the association. As the board we are duly elected representatives with a mandate to represent your interests. If you disagree with our actions you have the option to elect new representatives in the future however the park will still require their regulations to be met a

nd changes to your fees in keeping with their acts and regulations.


Q.        Why didn’t we vote on water and sewer this time?

A.        Continually voting and debating year after year is causing a divide in our community. We are simply trying to put this issue to rest and move forward. Following the 2006 vote the board agreed to not proceed with water and sewer and advised the park that “until such time as there was a reasonable expectation that a majority of the membership supported the proposal,” (then President Bruce Hembroff, Jan 2007) that the project shouldn’t move forward. The survey results from last winter clearly show majority support in favor of proceeding with at least a dual system at this time. This decision satisfies the cabin owners wishing to connect, maintains the status quo for those who don’t, and provides movement forward to comply with park regulation. There is a financial cost involved but postponing the decision will only increase future costs.We are simply trying to put this issue to rest and move forward.


Q.        How much will this cost me each year?

A.        In the first year the land assessment payment of $5,000 is due. After 2013 annual payments will be your lease and municipal services. Specific land assessment values won’t be fully qualified until this winter and each cabin owner will need to choose their lease option and optional cabin renovation plan. A current budget example, using the CLCA board recommended Lease Option 3 and a ‘washroom building’ your costs will be approximately:

Option 3 lease cost:                                        $1,125

Annual Municipal Services:                            $400

Municipal Assessment                                   $5,000
Subtotal:                                                          $6,525

OPTIONAL: Whatever you deem appropriate for plumbing your cabin.  If you chose the CLCA sample Washroom Building, you will pay approximately $5,000 which would include everything you would need for a washroom. Plumbing underneath your cabin to connect your washroom to the municipal service, approximately $500.


Payable for 201
4: $1,541 (assuming a 1.5% increase in the CPI)

Payable for 2015: $1,559 (assuming a 1.5% increase in the CPI)…and so on.


CLCA Building Guidelines – Frequently Asked Questions (FAQ):


To prepare for the conversion projects the CLCAB formed a building committee that worked with Parks Canada to revise the building guidelines to accommodate washroom development. These new guidelines will be posted on our website. The following Q&A’s respond to anticipated questions and highlight some changes


Q: What recourse do I have if I disagree with the rules and regulations?

A: Regulations for building a new cabin or any structure within RMNP are solely at the discretion of the Parks Canada Agency. Contact the park office for more information.


Q: Is an architect’s stamp required for all projects?

A: Park regulations require architect stamp for all projects over $25,000. A renovation under $25,000 does not require a stamp bu

t must meet all regulatory requirements.


Q: Can CLCA provide a set of cabin blueprints that we can download and use?

A: We have developed a series of plans that will be available for download from our website based on our revised building guidelines. These plans are to help you and your architect develop plans specific to your lot and design. Once you have a final design a certified architect stamp is required before submitting for a development permit.

Q: How do you arrive at 768 sq ft for the overall square footage for the cabin?

A: The maximum allowable square footage is 768 and includes all enclosed living space. As an example if your main floor is 16’x32’, this equals 512 sq ft for the main floor. If you want a loft this leaves you with 256 sq ft for the loft space. If you have a 16’x24’ cabin your main floor area is 384 sq ft. and you can add a full second story (2 x 384 = 768). How you achieve 768 sq ft is up to you so long as you stay within the established building guidelines, maximum footprint of 16’ x 32’ and regulated setbacks.


Q: Why do you limit the overall square footage to 768 sq ft?

A: We limit the overall s

quare footage in an effort to keep congestion to a minimum. We are promoting smaller cabin footprints and more diversity in cabin structures while conforming to standard building practice.


Q: I’ve seen pictures of Waskesiu and they cantilever their second story. Can we do that?

A: In most cases you wouldn’t meet the rules of fire separation as documented in the National Building Code (NBC) which is how side yard setbacks were determined. Additionally, the CLCA feel we would be encroaching on our neighbor’s property and privacy. However if your footprint is smaller than 16 x 32 cantilevered floors could be included in your design.


Q: Why are you restric

ting the overall height to 20 feet?

A: To keep the look and feel as natural as possible but still allow people to build cabins that are comfortable a 20 foot height restriction allows you to have a two story structure and build it according to normal building practices.


Q: Why can’t I pour footings, use screw piles or drill concrete piles for my cabin?

A: The proximity to other cabins and the chance that drilling piles or pouring footings will undermine the integrity of the foundation of adjacent cabins. The second reason is to preserve the trees for as long as possible we don’t want to disturb the soil and damage root structures.


Q: I see a lot of old trailers. If I own a trailer, will all these changes force me out?

A: No. We will not force anyone to move because there is a trailer on their lot. Section 6 states “Trailers, which have been deemed a legal non-conforming structure, will be permitted to exist but not to be replaced when they are removed.”

Q: You used to specify the height of the finished main floor to the ground and you don’t anymore.

A: We are trying to ensure cabins didn’t get too high; however, this forced area residents to build too close to the ground effectively preventing any future work from being performed under the cabin.


Q: Is it true that because the “cabins” in the Old Campground will have water and sewer that they will be then be classified as “cottages”?

A: No, they will remain classified as “cabins”.




Q:Who do I contact if I have questions or require more information?

A:       CLCA Board plea

se contact:                          Parks Canada please contact:

Trevor Winters, Board Chair                          Dwight McMillan, Townsite Realty Officer

e-mail:                            e-mail:

phone: 204-253-5449                         `           phone: 204-848-7214


Clear Lake Bathroom Building  


The Park has approved the use of a separate bathroom building. This option would only be available to owners whose cabins are 24’ or smaller.  We have obtained a quote on the cost to build such a building from Twilite Hi Pro Mfg Ltd.  They will build an 8’x6’ insulated building with one window, locking door, and vinyl siding (your choice of color).  These bathroom buildings would be fully equipped with a shower, sink, toilet, in wall heater and small hot water tank.  They will deliver them to your lot for a cost of $4997.00 plus tax.  You would still need to obtain a permit from the Park.  For more information on these buildings contact George Wollman at 204 476 3126 or 877 476 7557.   Twilite may require a minimum number of orders before beginning construction.




The preceding information has been sent to clarify details and provide timely up-dates to cabin owners.  In summary:


  1. Based on the rent review process initiated by Parks Canada, our cabin area is unfortunately destined for a rent increase.  You have the information on the options the board reviewed , and it is the opinion of the Board that the best possible option available to us is 42 year leases which provide tenure, stability and an ability to access long term loans if necessary.

In 2005 – 2006 the Board of the CLCA established a committee of cabin owners to make a recommendation on the best option for our area for water and sewer services.  The recommendation of that committee to the Board at that time was that the best solution for our area was to establish a dual system for water and sewer to accommodate both points of view in the cabin area.  In 2012, with the full cooperation from Parks Canada, the board recommended that we proceed with a dual system.  It is important to note that a dual system means that a cabin owner does NOT have to hook up to water and sewer,  the public facilities will remain open.  The entire cabin area will then share costs to put in the infrastructure and to maintain and clean the public washroom system

CLCA Board Meeting – January 14, 2012


CLCA Board of Directors Meeting

Saturday, January 14th, 2012

Portage la Prairie, Manitoba


Present:  Trevor Winters, Gary Cavanagh, Gloria Belliveau. Joyce Harland, Brian McVicar, Joanne Lambert, Joan James, Scott Jordan, John George, Roy White, Nelda Didychuck, Kevin Alguire.

Absent with cause:  Bruce Hembroff.

Call to Order:   9:22 a.m.     Trevor welcomed Nelda and Joanne to the Board.

Review of Agenda:  John requested an amendment to review the travel allowance.  Recommended this belongs in new business.  Motion:  The agenda be accepted.  Moved by Roy White, seconded by John George. Carried.

Approval of July 2nd, 2011 Minutes:  Moved by Brian McVicar, seconded by Joan James. Carried.

Approval of September 3rd, 2011 Minutes:  Motion:  Before New Business, add new heading Campground Survey:  After discussion, the CLCA expresses its support of the Park survey.  Moved by Brian McVicar and seconded by Roy White. Carried.  Motion: That we accept the September 3rd, 2011 minutes as amended.  Moved by John George, seconded by Nelda Didychuck.  Carried.

Business Arising Out of Minutes:

The website has been purchased by Ken Jarvin for $40.00 and he will sell it to us.  It is already linked to the .org website.  Motion:  That we pay Ken Jarvin $40.00 for the .com website.  Moved by Joyce Harland, seconded by  Brian McVicar.  Carried.

Joan reported on the information she had received from Twilite Hi Pro Mfg. Ltd. For construction of separate washroom buildings for individual cabins.  This Company says they can build this structure to meet Park specifications for $5,596.64.  This would include a wall heater, light, plug in, all fixtures (shower, sink and toilet) and delivery.

As it has been previously decided to acknowledge the 40th anniversary of the Eyepatch Band, Joan is to investigate purchasing sweatshirts with Logos and have them available to be presented at the July general meeting.

There was discussion about deferring posting the line about camping fees in the September 4th, 2011 Minutes until further clarification by Park staff Dale Wallis.  Motion:  We remove the estimate of lease line in the September 4th, 2011 minutes before posting on line.  Moved by Roy White, seconded by Gary Cavanagh.  Carried.

Treasurer’s Report:  As of December  31st, 2011.

Revenue as of December 31st, 2011                                                                                                 $7,195.55

Income from Memberships                                                                                                              $     80.00

Total   Revenue to December 31st,2011                                                                                          $7,275.55

Expenses to December 31, 2011

Printing for AGM, Sept. 4, 2011                                                       $   63.70

Onanole Drop in Centre, Board meeting Sept. 3, 2011                   40.00

Buns for Board Meeting Sept. 3, 2011                                                  20.00

President’s travel for Board business – June 30 to

Sept. 7, 2011 (119 km @.30 per km.)                                                    35.70

Stamps                                                                                                           12.39

Theatre rental for AGM, Sept. 4, 2011                                               100.00

WTA Fees for 2011                                                                              1,000.00

Tru Draw Drafting – Outside washroom floor plan                      105.00

Total Expenses to December 31st,2011                                                                                           $1,376.79

Total Assets to December 31st.2011                                                                                                $5,898.76

Westoba Bank Balance as of Dec. 31, 2011                              $    885.76

Add Term Deposit                                                                              5,000.00

Add Westoba Share                                                                                    5.00

Add Westoba Equity                                                                                   8.00

Bank Reconciliation                                                                                                                            $5,898.76

Total Memberships paid 2010 to 2011 – 435 (83% of 525 cabin owners)

Respectfully submitted by Joyce Harland, Treasurer of CLCA.

Motion:  I move to accept the Treasurer’s report as circulated.  Moved by Scott Jordan, seconded by Nelda Didychuck. Carried.  Motion:  The expenses for the WTA meeting (meals) be covered by the CLCA.  Moved by Gary Cavanagh, seconded by John George.  Carried.

Committee Reports:

Townsite Security:  Gloria reported that there have been no meetings of the committee.  Joyce and Gloria held a meeting for owners, at which only four came and were not interested in patrolling at night, but made a short list of  things all cabin owners should watch  for.  These were posted on the washrooms.  Gloria will continue on the committee and Joanne will replace Joyce on the committee.

Vegetation Committee:  Scott reported that a few trees were replaced.  The trees that were planted are doing very well.  Trevor expressed a concern about Burr Oak trees.  Scott replied that they are aware of the issues with Burr Oaks.  Scott will remain on the committee.

Marine Committee:  John reported that the Park delayed programs that were scheduled for last summer.  John will remain on the committee.

Web Site:  Joyce reported that the site was giving a warning of a virus, and she did not open the site but shut down her computer to avoid the virus.  Scott checked the site and found the same virus.  Cam Heming had been alerted to the problem.  Joyce is to keep in touch with Cam to get the problem resolved.

Development Review Board:  Gloria reported that there had not been a meeting of the Development Review Board.  Gloria and Roy are to remain as representatives on the Development Review Board.

WTA:  Brian will represent the Board re the Doctor’s  House and Gary will represent the Board with respect to finance.

Motion: To accept the committee reports as presented.  Moved by John George, seconded by Joyce Harland.  Carried.

WTA Meeting:  Reported by Gary Cavanagh.

–        A discussion on rent reviews has occurred.  Cottages and businesses hired private evaluators and their evaluations came out lower than the Parks, however  the Park would not accept their evaluation.  There are private law suits ongoing.

–        There are commercial lots for sale.

–        The cottage area roads will be plowed this year.

–        The WTA would like the following infrastructure items to be priorized:  Outdoor arena, deep water lines for cottages, cabin area washrooms, boat launches,

–        Issues Park is facing are:  recycling, Superintendent’s  residence (available for rentals for weddings, etc.) through the golf course, consulting with Rural Municipal Advisory Board regarding the east end of the park.

–        Parks Canada

–        -want more meetings with townsite.

–        -are looking at projects re all Western Parks.

–        -update on community plan

–        -discussion re private cottage owners

–        -commercial leases

–        -Cheryl Penny said Robert Sheldon is the new Superintendent

–        -need to formalize the opening and closing date of the Dr.’s residence re Hydro and Insurance

–        -the Superintendent’s residence is to be upgraded

–        -want ideas to preserve all heritage areas of the Park

–        -want a Memorandum of Understanding with the Rural Municipal Advisory Group

–        -boat launch – mooring and access fees likely activated next year to be used for repairs, etc.

–        -kiosks at boat cove for tickets to launch

–        -kiosks at main gate for quick vehicle entry

–        -busking areas for entertainers by Friends of the Park

–        -the prescribed burn was much larger than planned

–        -recycling problems

Acceptance of the WTA report.  Moved by Scott Jordan, seconded by Brian McVicar.  Carried.

Park Representatives Dale Wallis and Dwight McMillan joined the meeting.

Dale reported that 307 out of 525 cabin  owners replied to the survey sent out by the Park.  They want input from the Board on where to go and which items to proceed to investigate on our behalf, noting that Sewer and Water as well as Leases are not mentioned in the Comprehensive Review.   John suggested we move forward on all positive results, for example lot size increases.  Dwight suggested we not lump things together, but keep them simple.  Roy said he feels the leases are a separate issue.  Nelda asked if there is a legal survey and Dwight said no, just a Park survey.  Motion:  We encourage the Park to move forward to a lease system for the campground property.  Moved by Roy White, seconded by Scott Jordan.  Carried.

Dale said that our permit fees have not been adjusted for 20 years and we can expect there will be a substantial increase.

Motion:  We recommend that the Park proceed with sewer and water in individual cabins. Moved by Joanne Lambert, seconded by Kevin Alguire.  Dale said it was possible to have both, to keep the existing washrooms and shower building and to have sewer and water for those who want it.  Joanne and Kevin agreed to withdraw their motion. Amended Motion: Based on the results of the survey and in light of the fact that Parks Canada has indicated that we will keep the washrooms and shower buildings for as long as required, we the Board recommend that the Park proceed with the installation of water and sewer to the individual cabins.  Moved by Joanne Lambert, seconded by Kevin Alguire. Carried.

Dale and Dwight offered to have a few building designs for cabins which could be purchased from the Park.  Kevin asked if the plans would include the necessary stamps and Dalr responded that they would.  Roy thanked Nelda for breaking the ground for lofts and unique designs.  Motion:  We form a committee to review building guidelines and design.  Moved by Roy White and seconded by Gary Cavanagh. Carried.  Committee to consist of John George, Scott Jordan, Joan James, Joanne Lambert and Nelda Didychuck.

Dale reported that the cost of garbage will go up.  The back lanes are inconvenient for the trucks due to their twisty nature and the trees that have overgrown the lanes.

There was a general discussion on the possibilities regarding lot sizes.

The Community Plan has been reworked and sent back to Ottawa.

New Business:

A dead rat was found on 2nd Street North.

The new Superintendent is Robert Sheldon.

There is no booking of the Jamboree Hall, it is on a first come basis.

The procedural By-Law is at the printer.

We need to have a meeting with our MP, Bob Sopack, to solicit his ideas and support.

Motion: Anyone picking up 3 or more Board members receive double the car allowance.  Moved by John George and seconded by Roy White.  After discussion, John and Roy agreed to withdraw their motion.    Amended motion:  We raise the travel allowance for $.30 to $.40 per kilometer plus $.10 per kilometer for each passenger.  Moved by John George and seconded by Roy White.  Carried.

The newsletter was deferred to the next meeting.

Next meeting:  To be announced.

Meeting adjourned at 3:10 p.m.