CLCA Board of Director’s Meeting – July 3, 2010

CLCA Board of Directors Meeting Minutes
Saturday, July 3, 2010
154 Columbine, Wasagaming
www.clearlakecabinassociation.org

Present: Trevor Winters, Gary Cavanagh, Teddi Brown, Gloria Belliveau, John George, Joan James, Scott Jordan, Roy White, Kevin Alquire, Joyce Harland, Bruce Hembroff, Brian McVicar

Absent: Ryan Givioli

Guest: Don Huisman

Call to order: 9:35 a.m.

Review of agenda: Add Speed Watch Program under committee reports

Approval of May 1 minutes: Motion: To accept the minutes as circulated. Moved by Roy White, seconded by John George.
Carried.

Business arising from the minutes: The bench is still pending. In regards to the cottage appraisals, lakefront property rent has jumped to $5000 – $6000 due to the lot value. The signage on the dumpsters needs to include leaves. John checked some buoys on Friday evening and they seem to be off.

Treasurer’s Report: As of May 31, 2010 the balance in our account is $5 964.25.
Motion: That the Treasurer’s report be accepted as read. Moved by Joyce Harland, seconded by Brian McVicar.
Carried.

Motion: That the budget for 2010 – 2012 be accepted as presented. Moved by Roy White, seconded by Brian McVicar.
Carried.

Motion: That the membership fee for 2010 – 2011 be set at $20.00. Moved by Roy White, seconded by Brian McVicar.
Carried.

Policy Meeting: Roy led a discussion on the necessity to have established policies for the cabin area so that board members do not go to any meeting without direction from the membership. Policies he felt that we needed included the kitchens, bathhouses, toilets, vegetation, boat storage, building in the cabin area, policing and alcohol. The Board needs to meet to divide into groups and work on these policies. Then they need to invite the Superintendent to an executive meeting to discuss them. He feels we should also be going to our MP and inviting him for his opinion.
Trevor, Gary: Would like to see a policy on roads
Bruce: Brought forth the point that Board members would have to be prepared to put in quite a bit of time preparing prior to a policy meeting.
John: Felt that Roy’s list was a good start.
Roy: Felt that the policies should be presented at a GM.
Roy’s list was then priorized. Marina – including boat storage, kitchens, bathrooms/toilets, vegetation, buildings in the cabin area, policing, alcohol, roads.
A meeting date for the first policy meeting was set for July 24 at 8:30.

Motion calling for resolution to the name clearlakecabinassociation.com: Bruce will look into giving the CLCA the .com address. If any members ask why the address is still in his name, they can approach Bruce. He will make the change when it is convenient for him.
Bruce has not responded to the Board’s request to make the change for approximately one year and has no plausible reason for the delay. He was asked by the Board for a date to make the change and refused to give one.

Committee Reports:

Vegetation: Scott reported that stakes have been put up with the tree species. He is working with the Park biologist. It is his first initiative so has made it 20 trees to achieve his goal. The Park will provide the trees (Burr Oak, Green Ash and White Birch) and equipment. The planting is scheduled for Sept. 29.
A concern was expressed about the corners re boats, cabins being moved and trees being damaged.

Policing: No meeting has been held as yet. Our area can have more security if we are willing to have our lease rates go up. Perhaps we can establish a neighbourhood watch.

Development Review Board: Reviews concerning esthetics are dealt with electronically. Variances are done in a face-to-face meeting.

Marina: John reported he will check the wake zones again with a GPS. If we express the opinion that a Marina is required for our area, the Park will need a good explanation as to why they should spend the money.

Website: The website is running smoothly. In addition to our own information the board sends out, we have some new articles of interest being sent to us. Cate Watrous, the Communication’s Officer Resource Conservation for the park contacted Joyce and asked if she could send some articles for our website. She is currently looking after communications and public relations for the Clear Lake Project and the Lake Group. Also Wybo Vanderschuit, the Park Biologist has sent an article about the Spruce Budworm. Roger Schroeder, External Relations Manager for the Park sent in an article regarding the public meetings called Community Conversations which have been held in April and May in the rural areas and will be held in Wasagaming sometime in August. Shelley Neustater, Human Resource Assistant for the Park sent documents to post inviting students to apply to work for Parks Canada for the 2010 season. If you have anything that you think would be of interest to our members please send them to Joyce at [email protected]

To date there have been 40 people sign up on the website mailing list and Joyce would really like to up that number considerably so in the future we could start sending out the newsletter via email rather than paying to send it through regular mail. It costs about $500.00 to make copies and for the postage so this could be eliminated by sending them by email.

Speed Watch: Gary has been trained for this program. Most of the use will be in the cottage area but we will be looking at Boat Cove Road in the cabin area. A sign takes a radar reading of your speed. The police will be involved. This is an information program and the hope is that people will reduce their speed. If there are significant numbers of people that are violators then tickets may result.

Motion: To accept the committee reports as given. Moved by John George, seconded by Gloria Belliveau.
Carried.

Membership Meeting on July 4: Trevor is requesting that board members be at Jamboree Hall at 9:00 to set up for registrations.

Parks Canada: The Community Plan is on the Minister’s desk. The previous one stays in effect until there is an amendment. Chapters 4 and 5 is what has been reviewed and the environmental status also has to be updated.
Scott: Is it worth the Board writing a letter to the minister requesting the plan be signed?
John: Should a letter be written to the MP?
Don: The danger is that a deeper look might be made into the Community Plan. It is not unusual to take this amount of time to sign.

The entrance on the golf course road will be moved on and will cost $85 000.
There will be a free street concert on August 21with Doc Walker and Sierra Noble.
Land rent is still a big issue with the cottage owners and businesses. Roy suggested that we put this as another issue on our agenda re taxes being increased and driving businesses out of the Park.
Elkhorn will be going with us on the sewage so our bill will probably remain the same next year.
The RM of Park will sign an agreement with the Park for water so that portion of our bill will probably drop next year.

New Business: Trevor would like to put information regarding the cost of a new bathroom on our website. Don indicated that the Health officer would be coming around in August. In regards to Waskesiu, Don indicated that we need to be careful in comparing ourselves with them. In the end, Parks Canada needs to know “what’s in it for us”. Liability is a key issue. Waskesiu rid themselves of the cook shacks which is opposite to what we want.
Trevor: What would it cost to hook up to the sewer system there now?
Don: The sewer system would now be a low pressure system instead of a gravity system.
Trevor: Do you have any money to match us for an Engineering Study?
Don: Probably this year but not next year.
Roy: Doing an engineering report would be a waste of time. All kinds of factors affect the decision of a cabin owner. Money is not the total issue. We don’t know when the comprehensive review is coming.
The Park will look at the infrastructures at this time.

Next Meeting: The next executive meeting will be September 4 at 9:30 with the location to be announced. The AGM meeting will be September 5, hopefully at the theatre. Trevor will speak with the Gowers.

Adjournment: Motion: To adjourn the meeting. Made by Scott Jordan. Carried.

Meeting adjourned at 1:00 p.m.

Respectfully submitted,
Teddi Brown

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