CLCA Board of Director’s Meeting Minutes
September 5, 2009
Present: Trevor Winters, Gary Cavanaugh, Bob Fraser, Teddi Brown, Gloria Belliveau, Roy White, Joan James, John George, Bruce Hembroff, Brian McVicar, Joyce Harland
Regrets: Pam Lucenkiw
Call to order: 10:05 a.m.
Approval of Agenda: Add grounds to committee reports.
Motion: To approve the agenda as amended. Moved by Brian McVicar, seconded by Gary Cavanagh.
Carried.
Minutes of July 4, 2009: Motion: To accept the minutes as printed. Moved by Roy White, seconded by Brian McVicar.
Carried.
Business arising from the minutes: In regards to our decision to purchase a bench, Gary questioned whether the Park had to approve the purchase. The answer is yea. Trevor will talk to Don and proceed with the purchase.
In regards to construction hours, Brian indicated that some construction companies have asked if the cabin association would support a longer building season or extended access. This includes the July and August hours of 11:00 to 5:00. Bruce requested that Gary talk to Don about this. The contractors understand about the chip seal and will not go in with a plow. Bob expressed a concern about propane heaters at night and the possibility of fires.
The following motion will be brought forth at the AGM on Sept.6, 2009.
Motion: That the building hours remain 11:00 to 5:00 for July and August and that the construction season be extended by what Parks Canada considers feasible.
Moved by Roy White, seconded by Bruce Hembroff.
Carried.
Trevor will continue to raise the issue to put two signs up for the access roads. Gloria expressed a concern that there are no “no exit” signs posted for First to Fifth Streets North.
Joyce indicated that the address for out website was .org and not .com. The website is a place where Board members can be contacted. Joyce is the designated person on the Board who can make changes to the website.
Treasurer’s Report: Bob presented his financial statement as of September 2, 2009.
Committee Reports:
Townsite Security: The wardens were aware of the fireworks that were set off in early August and have dealt with the situation.
Development Review Board: Gloria received a letter from the Superintendent and will read it at the AGM on Sept.6, 2009.
Marine: The parking lot has to be cleared at the end of the season (a date will be given) for the Parks to do maintenance.
Website: Billing will be done on a 6-month period. Joyce will pay with her credit card and the Treasurer will reimburse her.
Motion: That the Treasurer pay out $100.00 to Cam Hemming for his final work on the website.
Moved by Gary Cavanagh, seconded by John George.
Carried.
Building and Grounds: New cabin owners are unaware of the etiquette around the cook shacks, bathrooms and showers. Gary will compile a list for the Board to review. This list will then be posted on the website as well as sent out in a newsletter.
Nominations:
Past president Bruce Hembroff
President – Trevor Winters
Vice President – Gary Cavanagh
Secretary – Teddi Brown
Treasurer – Pam Lucenkiw
Gloria Belliveau, Roy White, Brian McVicar, John George, Joyce Harland, Joan James � entering year two
The following person is interested in one of the two positions that need to be filled on the Board. Scott Jordan.
For voting, the membership will use the yellow card they are given at the registration desk.
Scrutinizers for the count from the Board will be Gary Cavanagh, Joan James and Joyce Harland. One volunteer will be asked for from the membership.
For any other issues that need to have a vote, Gloria Belliveau, Bruce Hembroff, Roy White and Brian McVicar will count.
New Business: Roy indicated that since the Superintendent had paid attention to our concerns about the quality of the roads and started repairs we should thank the Park at the AGM.
Motion: That the Board commend the Superintendent on the beginnings of road improvement as suggested at the community meeting.
Moved by Roy White, seconded by Bob Fraser.
Carried.
Bob indicated that he had met with a few people at a cook shack. They were concerned about security issues and wondered about starting a neighbourhood watch.
Bruce asked if the nominees should speak prior to the voting for the directors. The consensus was yes.
Brian McVicar brought forth a 2005 report compiled by the Park in regards to water/wastewater completion for the cabin area. He indicated that he had been unaware of this report and felt that information was being withheld from the general membership. On his own initiative he compiled a summary and 2011 cost estimate.
Motion: That the Board provide the 2005 report re cost estimate for water and wastewater completion to the cabin membership at the AGM and post it on the website along with the summary of a 2011 update provided by Board member, Brian McVicar.
Moved by Brian McVicar, seconded by John George.
Some discussion ensued where Board members indicated a desire to peruse the report. The following motion was made.
Motion: That the Board postpone acting upon Brian’s motion until the next executive meeting.
Moved by Bruce Hembroff, seconded by Gloria Belliveau.
Defeated.
Brian’s motion was then voted upon. Seven were in favour and the motion was carried.
Motion: That the Treasurer pay the Gowlers a $100.00 honorarium for the use of the Theatre for the Sept. 6 meeting.
Moved by Bob Fraser, seconded by John George.
Carried.
Motiion to adjourn by John George at 12:10 p.m.
Respectfully submitted,
Teddi Brown
