CLCA ANNUAL GENERAL MEETING
SEPTEMBER 6, 2009
PARK THEATRE
Call to Order: 10:10 a.m.
115 cabin owners represented
Approval of Agenda:
Motion to accept the agenda.
Moved by Lyle Parnell, seconded by Gary Cavanagh.
An amendment was made to the agenda by Bruce Hembroff to delete bullet 3 under item 7.
Carried
Introduction of Board Members: Bruce Hembroff iV past president, Trevor Winters ¡V president, Gary Cavanagh ¡V vice-president, Teddi Brown ¡V secretary, Bob Fraser ¡V treasurer, Gloria Belliveau, Roy White, Pam Lucenkiw (absent), John George, Joan James, Joyce Harland, Brian McVicar
Approval of July 5, 2009 GM minutes: Motion to accept the minutes as circulated. Moved by Roy White, seconded by Lyle Parnell.
Carried.
Business arising from the minutes: Trevor has written and sent the letter to the Park that was requested at the July 6 meeting regarding the boat launch conditions.
No cookshack meetings resulted this summer from the invitation sent by the Board. Bob Fraser did speak with three people in regards to a neighbourhood watch being instituted, the number four washroom and what is legal for decks.
Approval of August. 31, 2008 AGM minutes: Motion to accept the minutes as circulated. Moved by Gloria Belliveau, Seconded by Gary Cavanagh.
Carried.
Business arising from the minutes: The constitution has been updated and posted on the website.
President’s Report: In regards to the work plan for the cabin area, Parks Canada does a review as required by legislation. The Board prepares a list and recommends to Parks Canada. After consultation, a plan is drawn up to satisfy both parties.
There are very few speed limit signs in the back lanes of the cabin area. As the meeting progresses, the membership should think about whether they would like to propose a motion to change this situation.
Looking forward to future years, issues that affect the membership need to be brought forward. We can all agree that we like the cook shacks. However there are very differing views on such issues as the size of cabins and the water/sewer infrastructure.
As information comes from the Park, it will be posted on the website and any member can contact a Board member with questions he/she might have.
In regards to the moratorium, a steering committee will be formed when the Community Plan is signed. One suggestion for the steering committee is to have 6 members that the Executive would select, 3 Canadians at large and 1 Parks representative. Trevor has the letter requested at the August 2008 AGM ready to be sent as soon as the committee is formed.
Motion: To accept the President’s report. Moved by Trevor Winters, seconded by Gary Cavanagh.
Carried.
In the discussion that followed, Ena Leskiw noted that no improvement for the handicap had been done to the docks or the green belt walk as noted in the comprehensive review.
Treasurer’s Report: Bob Fraser presented his financial report. As of September 2, 2009 the association had $8935.74. In the last week, approximately $900.00 in bills has been received and Bob is anticipating $500.00 in the next month. That would leave the association with approximately $7500.00.
Motion: To accept the financial report as circulated. Moved by Bob Fraser, seconded by Brian McVicar.
Carried.
Committee Reports:
Townsite Security: Gloria Belliveau reported that the wardens were able to track down and deal with the young people re the fireworks in early August. She would like to do a walk through with the OBO in spring to show them our areas of concern. The phone numbers needed to report incidences can be located on the website. Incidences do need to be reported so that there is a record with the Park.
Motion: To accept the townsite security report. Moved by Gloria Belliveau, seconded by Ena Leskiw.
Carried.
John George, 4 4th St. S.: indicated that when he had seen the OBO he asked them if they kept records of their patrol. They indicated that they did.
Kathy Mennie, 23 2nd St. S.: indicated that she had seen the OBO in the cabin area two times the previous day, 4:00 and 5:00
Vegetation: No meetings were held this summer.
Marine: John George reported that boats need to be removed by September 20 from the parking lot for the Park to perform maintenance. Please leave the middle of the lot open for day people.
Motion: To accept the marine report. Moved by John George, seconded by Gloria Belliveau.
Carried.
Web Site: Joyce Harland reported that the web site is now up and running. The address is www.clearlakecabinassociation.org. Any questions that you may have, just go to [email protected] and it will go directly to Joyce’s e-mail.
Motion: To accept the web site report. Moved by Joyce Harland, seconded by John George.
Carried.
The question why did we use .org was asked. Joyce responded that when we went to use .com it was already in use and unavailable. Trevor clarified her response by indicating that .com was in Bruce Hembroff¡¦s name who was unavailable at the time so a decision was made to go with .org since it was cheaper. The name will stay with the CLCA and Joyce will maintain the site for the time that she is a Board member.
Ena Leskiw, 52 4th St. S.: Do we know how many cabin owners have computers?
Trevor Winters: No.
Brian McVicar, 4 5th St. N.: The newsletter costs $600.00. By using the Internet we will reduce costs. The members could indicate if they wanted a hard copy of the newsletter.
Development Review Board: No report.
Comprehensive Review: Trevor Winters stated that there is no slant re water by the Board. The membership will get unbiased information. Parks Canada will do nothing in the cabin area until the comprehensive review is completed. The review cannot begin until the Community Plan is signed. Information that is being handed out at today¡¦s meeting is the 2005 report done by the Park on the water infrastructure. Brian McVicar, on his own recognizance, prepared a summary of 2011 costs and this will also be given out for the members to peruse. The letter regarding the wishes of the membership expressed at the 2008 AGM on the moratorium will be forwarded.
Ryan Givoli, 7 5th St. S.: How did the moratorium come to be? Will I be told in the future that I cannot build?
Trevor Winters: Most of us are not sure where the concept came from. It appeared in the Community Plan. The Board had a meeting since the moratorium was to be unlimited in the Community Plan and indicated that we wanted a time limit of 1 year. During the moratorium, cabin size would revert to 16 feet by 24 feet.
Bruce Hembroff: The moratorium went in so that during the comprehensive review illegal or nonconforming cabins could not be built. We live in a densely populated area and the comprehensive review was established to determine where we want the area to end up.
Trevor Winter: Parks Canada consults with a number of committees. The moratorium appeared on the Community Plan and we had to deal with it.
Lyle Parnell, 11 4th St. S.: Will the steering committee recommendations come before the membership?
Trevor Winters: As long as I am President, yes.
Bruce Hembroff: There will be community meetings to express your concerns.
General Business: Scott Johnston, 3 5th St. N. brought forth the following motion, which was seconded by Brian McVicar.
I move that the concept of developing a variance committee be referred to the Clear Lake Cabin Owners Association executive for review and recommendation.
Ena Leskiw, 52 4th St. S.: It does have some merit. Some former variances have had negative effects. The motion needs to indicate that neighbours not have negative effects.
Scott Johnston: The variance committee would take those criteria into consideration. It would go to bat for cabin owners needs.
Morley Barron, 38 4th St. S.: The motion needs to be fine-tuned so that everyone in the neighbourhood would have as say.
Scott Johnston: The motion is general so that the Executive can deliberate. I did not want to impose conditions on them.
Garry Roberts, 83 3rd St. S.: I am worried about dealing with cabin size and getting ahead of ourselves.
Scott Johnston: The variance committee would not make decisions on cabin size. It would be more to do with patios, decks, sheds, etc.
Bruce Hembroff, 53 5th St. S.: It is not necessary as we have a process in place. We start with the Park.
Bob Fraser, 71 3rd St. S.: We have a process in place with the DRB right now.
The vote was called and the motion was defeated.
Elections:
The following slate of officers was presented:
�X President: Trevor Winters
�X Vice-President: Gary Cavanagh
�X Secretary: Teddi Brown
�X Treasurer: Pam Lucenkiw
Nominations were called for from the floor.
Brian McVicar, seconded by Lyle Parnell nominated Joyce Harland as Treasurer. Joyce accepted the nomination.
Bruce indicated that Pam Lucenkiw’s letter indicated her desire to serve wherever the Board might need her so he withdrew her name as Treasurer and the executive officers were declared elected by acclamation.
The following people let their names stand for the Board of Directors: Pam Lucenkiw, Scott Jordan and Kevin Alguire.
Jeff Sim, 12 4th St. N. asked for background information on each of the candidates.
Kevin Alguire has been a cabin owner for four years and is dedicated to preserving the area.
Scott Jordan wants to work on the ongoing improvement in the cabin area. His family has held camping permits since the early 1980¡¦s.
Pam Lucenkiw has been coming to Clear Lake for twenty years. She is employed with the Federal Government. She has sat on the Board of Directors for two years and sat on the Vegetation committee.
Nominations from the floor were requested three times and the above people were elected by acclamation.
Point of Order: Lyle Parnell indicated that he did not make a nomination because the membership was told there were two openings on the Board and not three. He did not want to dilute the vote.
The Chair rules that nominations can be reopened, and informed the meeting that this ruling can be challenged by the meeting.
Al Cass, 46 4th St. S. seconded by Hugh Davis, 21 3rd St. S. challenges the ruling of the Chair. This was defeated.
Lyle Parnell, seconded by Marlene Parnell nominated Ryan Givoli for director. Ryan has worked for the government and now has a legal firm. He deals in mediation.
Motion: That nominations for the three directors positions cease. Moved by Roy White, seconded by Brian McVicar.
Carried.
Parks Canada Report: Dwight McMillan called for questions from the floor. Seeing none, he indicated that he thought the Community Plan would be signed by Sept. 15 but the upcoming election would affect it. Construction hours in the cabin area are 11:00 to 5:00 during July and August. He suggests that the Board put forth a motion to extend that time frame to the Tuesday past the September long weekend. Anything goes if we are not in the months of July or August. Dave Tovell gets daily reports on the OBO. The building guidelines are black and white. Compassionate reasons are taken into account and taken to the DRB for review. Sheds should not be off lot. The Park will investigate if a complaint is made. For a combustible deck, the minimum distance is now three feet from your property line. A grand fathered deck however can remain. If a cabin owner is renovating or moving their cabin, they must comply with the current deck regulations.
Question: In regards to the cabin on First Street South that is close to the cook shack, is it not a fire hazard?
Dwight: The cabin in question is to the back of its lot line. The distance of the chimney to the structure must be ten feet and it is.
Question: What are the long term plans for the green space?
Dwight: It is what we get from the Comprehensive Review. The Park is on the side of green space. The trees are at the end of their life span and the Park is eager to replace them.
Ed James, 14 2nd St. N.: I have a concern about water in the insulation in cabins in the spring. Can something be done?
Dwight: I can request Parks Canada to flush the storm sewers.
Question: Can fire trucks get into the cabin area?
Dwight: It would be tough with the corners.
Gloria Belliveau, 21 3rd St. N.: The Hydro lines going through the trees are dangerous. Who is responsible?
Dwight: Hydro looks after the primary lines and Parks looks after the secondary.
Trevor Winters: I will look into tree trimming with the Hydro lines and who is responsible for paying to have the job done.
Election Results: The following people were elected to serve as members of the Board of Directors: Kevin Alquire, Scott Jordan and Ryan Givoli
Motion: That the ballots be destroyed. Moved by Gary Cavanagh, seconded by Bob Fraser.
Carried.
New Business: Members may e-mail any items they would like to see added to the agenda for the next General Meeting in July 2010.
Motion to adjourn at 12:20 moved by Jim Finlayson.
Carried.
Respectfully submitted,
Teddi Brown
These draft minutes of the 2009 AGM need to be accepted at the 2010 AGM
