CLCA BOARD MEETING
PORTAGE LA PRAIRIE, CANAD INN
April 18, 2009
Call to order: 9:12 pm
Present: Trevor Winters, President, Bob Fraser, Treasurer.
Board members:, Gloria Belliveau, Roy White, Pam Lucenkiw, Joan James, John George, Brian McVicar.
Regrets: Bruce Hembroff, Past President, Gary Cavanaugh, Vice-President Teddi Brown, Secretary, Joyce Harland.
The president welcomed everyone.
In the absence of the secretary Trevor asked for a volunteer to take the minutes. Pam Lucenkiw volunteered with Trevor’s thanks.
Agenda Item: Review of Agenda
Agenda Item: Review of November 29, 2008 minutes
Gloria moved to accept the minutes as corrected.
2nd by John
Carried
Correction Page 1. Pam L was not at the August 30, 2008 AGM meeting
Agenda Item Update from the Park by Don Huisman
Don Huisman reviewed the budget. The total revenue for the Townsite for 2009-2010 is $1,504,400. The Clear Lake Cabin Association portion is $265,700
There is a community debt (expense) of $150,500 for water and sewer that is amortized over 20 years. A complicated formula is used to distribute the cost among business, cabins and cottages. The basis of the calculation is one CEU (Cottage Equivalent Unit) based on North American plumbing standards. It accounts for facets or where water is accessed. A restaurant would pay more than a retail store.
There is a $200,000 cap on the debt the community can accumulate (20% of revenue of $1,504,400).
The federal government announced $13 million in spending for a sewage treatment plant in Wasagaming. Work will begin in June 2009.
The Park plans to install an Internet camera on the beach this summer and a second one on Wasagaming Drive.
Don reviewed the water, sewer and garbage, municipal area work plans.
The cabin area work plan includes items such as washroom cleaning, turning on water and electricity, collecting garbage and dropping off firewood.
The work plan for the cabin area is created by reviewing what is required by legislation, what has been done historically and a review of the maintenance needs of facilities.
There are $100,315 worth of additional maintenance items and revenue of $31,000.
Motion: Brian moved that the Board priorize items identified for maintenance within the budget available.
Seconded by Roy.
Carried.
The Board recommends the work plan include the following items based on health and safety:
1. Replace sinks and counters in CLCA washrooms building #7 and #8
2. Upgrade exterior lighting on 5 CLCA washrooms buildings #4 #7 #8 #9 and #10and install florescent light about CLCA washroom sinks
3. CLCA kitchen shelters #27 and #28 stove replacements
4. Repair CLCA kitchen shelter #6, #10, #12, #14, #19, #25 #31 roof or support posts
5. CLCA kitchen shelters #16 and #32 post and log repairs
The budget begins April 1. There are quarterly reports.
Community Plan
The Plan has been submitted to the minister.
If the cabin area were to go to a lease arrangement instead of seasonal permit each lot would have to be surveyed. Currently there is no legal survey. Only the outer boundary has been legally surveyed. Leasing would require a lot release fee to be paid by cabin owners. Would be negotiated with Parks Canada. Waskesiu had their fees waived when they went to lease arrangement.
The definition of a cottage in a lease arrangement would include water and sewer.
The average value of a cabin is $60,000 in Clear Lake. In Waskesiu the average price is $200,000.
Apart from the seasonal permit different tenures could be 10 year permit, 5 year permit. Change would require legislation and forecasting of costs.
Cook shack or newsletter topic could be differences between leases and permits.
The park superintendent is a legal entity. The CLCA can only provide advice.
Cook shack or newsletter topic could be nightly fee in campground. Fee for an unserviced lot is $28. $1400 is cost of seasonal campground fee in provincial parks.
Don: Think about the composition of Community Planning Group. It should include community members at large as park belongs to people of Canada.
Gloria: CLCA must remain neutral to represent all cabin owners.
Don: Community Plan could be signed within one week or one year. Will be about a comprehensive review of the cabin area. The current five year plan applies until the new plan is in place. Parks Canada will establish the new terms of reference.
Motion: Roy moved that CLCA recommend that in terms of the comprehensive review for the Wasagaming Community Plan, Parks Canada will consult with the CLCA board.
Seconded by Bob.
Carried
The steering group will have to make efforts to be representative of the cabin owners.
Rental of Cabins is not allowed. If caught a letter will go on file and permit may be cancelled.
Dwight MacMillan will be acting for Don Husiman during month of July.
The Board may wish to discuss succession planning with the Park Superintendent.
Motion: Roy moved to appoint the CLCA president and Townsite Security Representative to meet with the Park Superintendent and to meet with the RCMP to discuss concerns about safety in the park and in the cabin area.
Seconded by John.
Carried
Cook shack or newsletter topic could be security.
For safety call 911 or Jasper dispatch. Level 4 paramedic service available to the area. Would take patients to Brandon. System working well.
A third doctor will be coming to Erikson health clinic for the summer.
Hiring summer staff: The park could post information about jobs on CLCA website when it is up and running.
Motion: Brian moved that the president follow-up on CLCA’s website and authorize up to $375 to cover costs if required.
Seconded by John.
Carried.
There are three tiers for projects.
Tier 3: concept
Tier 2: must be able to go to MERCKS (government bidding system)
The cost of design can range from $50,000 to $100,000.
Tier 1: Design complete and ready to go.
The park has one Tier 1 project. Waste water treatment. For federal infrastructure money the project must be complete in two years beginning April 1, 2009.
A storm water project is being moved from Tier 2 to Tier 1.
There was a wide ranging discussion on water and sewage. A lot of information that was provided in 2006 was misunderstood and issue was very emotional. Was not well received at that time. Costs and options may not have been understood.
Cook shack topic – Ask two questions
1. If there is one thing that you would like to see changed in the cabin area what would it be?
2. If there is one thing that you would not like to see changed in the cabin area what would it be?
Cook shack format would give cabin owners a safe forum in which to ask questions and concerns. One hour is plenty of time. Outcomes must be recorded. There are 32 cook shacks. Could combine some. Could do three presentations in an evening to take place between July and mid August. Example topics could include financial, budget, cost recovery, tenure/lease arrangement, status of Community Plan. Trevor will work on a tentative schedule. Opportunity to listen to residents and their concerns.
Don: Heritage Buildings
Doctor’s Residence: close to signing agreement
South house at East Gate to be turned into a tea house.
Hostelling International to run a hostel and staff residence on Tawapit Drive
House on Columbine to be handed over to Friends of RMNP for use as an office.
Superintendent’s office to be renovated to become a corporate retreat and to have two open houses a year for the general public to see. To be restored to 1930’s majesty. Cost to rent $2000 per day
12 artists coming for artists in residence program
Amateur Theatre Festival coming this summer
Public archaeological dig for one week
Amphitheatre looking at moving to Tier 2 for development
Agenda Item: Committee Reports
Motion: Bob moved to accept the financial report for April 18, 2009
Seconded by Brian
Carried.
Balance $9,323.71
Committees:
Newsletter: Jan volunteered to help Trevor distribute the newsletter.
John George: Boating and Marine Committee, Brian Alternate
Gary: Building and Grounds
Joyce: Website
Bob and Gloria: Development Review Board
Gloria: Townsite Security Committee, Brian Alternate
Pam: Vegetation Committee
Roy: to develop procedural bylaws. Trevor to assist.
May 9 next WTA meeting.
New Business
Motion: Roy moved to send a card to Lorna Cowan wishing her a happy retirement and thanking her for her work with the CLCA
John seconded.
Carried.
Trevor will send a card.
Saturday June 27, meeting with Don at Park office at 10:00
Saturday July 4 Board Meeting at 10:00
Sunday July 5 , 2009 General Meeting at 10:00
Bob will not be able to attend July 4 and 5 meetings. Will need someone to look after registration at general meeting on July 5.
Don showed a 10 minute commemorative video of the 75th anniversary. Copies are for sale at Friends of RMNP for $15.99
John George moved to adjourn the meeting at 4:28 pm
Respectfully submitted by Pam Lucenkiw
