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CLCA COMPREHENSIVE DESIGN REVIEW 2014

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Please click on the link below to access this file.

CLCA Comprehensive Design Review 2014


Accessible kayak dock

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Five parks staff installed this new, and frankly quite awesome, accessible kayak dock in the canoe graveyard within the campground a few weeks ago.

It has been enjoyed by several kayakers and allows people who have some mobility
challenges to easily launch and land a kayak using the rollers and
hand rails. Installing this piece of accessible infrastructure was
Michael Rac’s suggestion.

IMG_1110


BEGINNING ROAD CONSTRUCTION FOR PAVING

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The contractor for the paving in our campground is Maple Leaf Construction from Winnipeg. They have been doing other pavement in the area and have just recently paved Meadowview Drive and other areas of Southbay Subdivision west of Sportsman’s Park.
>
>They started working in our campground on September 2nd on 2nd Street South. They have completed the first block of 2nd Street South, along with the
> majority of the first block of 1st Street South. They have excavated the
> second block of 1st Street South, and have staked the southerly two blocks
> of both 2nd Street South and 3rd Street South.

2nd st S

2nd st S
>
>In terms of equipment they are using a tracked excavator, a tracked skid
> steer, two packers and a number of tandem trucks to remove the existing
> material and replace it with road base material.

>


ANNUAL GENERAL MEETING – AUGUST 31, 2014

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The Annual General Meeting will be held Sunday, August 31, 2014.

WHERE: Park Theatre, Wasagaming, MB

Registration at 9:00 a.m.
Meeting at 10:00 a.m.


STREET PAVING INFORMATION

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In preparation for the street paving that is going to start in the Clear Lake
Campground, please note that effective Tuesday, September 2, you will need
to start parking in the big parking lot for the month of September and
October as the paving company will be working on numerous streets at the
same time and will take approximately 6 weeks to complete the project.
There is no specific schedule as to what streets are being done in what
order, therefore we are asking that once the excavation starts, limited
vehicle traffic will be allowed in the Clear Lake Campground area until the
project is complete.

If you require further information, please contact the Project Manager,
Dwight McMillan, 204-848-7214 or dwight.mcmillan@pc.gc.ca.


BOARD MEETING – AUGUST 16, 2014

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CLCA BOARD MEETING
ELKHORN RESORT
AUGUST 16TH, 2014
PRESENT: Brian McVicar, Trevor Winter, Gloria Belliveau, Joyce Harland, JoAnn Lambaert, Nelda Didychuk, Joan James, Paul Barnabe, Keith Vinthers, Brad Collett.
REGRETS: John George, Scott Jordan, Kevin Alguire.
The President called the meeting to order at 9:30.
NORTH STREET ROADS – After considerable discussion, Trevor Winters moved that the CLCA recommend to Parks Canada that for the safety of pedestrians, and emergency vehicle access, that all streets in the North End be opened to the shore road and that all impediments on the shore road be removed. Seconded by Joan James. After discussion, Trevor withdrew his motion. Moved by Paul Barnabe and seconded by Nelda Didychuk that for overall safety and infrastructure reasons, the CLCA Board requests that the Park review and provide the CLCA Board with various North Street loop options with costs, with or without paving, by the 2014 Annual General Meeting. Carried with 1 opposed.
SERVICE BOXES – The CLCA Board takes no responsibility for the water and sewer service boxes.
CLCA COMPUTER – A discussion took place on the merits of purchasing an Apple or P.C. There is only about $200 difference in the price. A discussion also took place on the value of a lazer printer. Although a lazer printer is about 3 times the cost of a regular printer, there is a substantial saving in ink. Moved by Joan James and seconded by Paul Barnabe that we have Joyce purchase the computer of her choice. Joan and Paul agreed to amend their motion to read – That we have Joyce purchase the computer of her choice and a double sided lazer printer. Carried.
PARK UPDATE – Dale Wallis joined the meeting for a brief period. Brian McVicar asked Dale about the Stop signs that have been placed on Centre Street. Dale replied that they are to help slow traffic down. There are also stop signs on one of the roads in the south side. Four more signs have been ordered and will be placed when they arrive. It is felt that when the roads are paved, speed will increase and we may have to look at the need for speed bumps.
BUILDING GUIDELINES – Joan James was asked to form a committee to review and clarify the building guidelines.
MICHAEL RAC REPORT – Michael explained that he is responsible for working on the “comprehensive review”. He is working on a long term review of the cabin area (a secondary Plan) based on best practices and procedures, as an assist to the Park and Board. The Board will shortly receive a copy of his report.
Michael will make a 10 – 15 minute presentation to the AGM, explaining his responsibilities and will then be prepared to spend some time answering questions.
Brad Collett asked Michael which issues he thinks are the most controversial? Michael answered with
– Issues on the boat cover, parking and traffic, however this issue is too complex and has been removed from his report.
– Parking, trying to find a middle ground, improve lake shore, perhaps an extra dock
– Trevor reminded all that the cookshacks impede the straightening of the back lanes. Michael answered that the cookshacks provide an intricate social atmosphere, one of the last places left to interact with neighbours.

– Brian thanked Michael for attending our meeting.
Trevor said that he feels the CLCA needs to put forth a strong Board. He feels the Park wants to take a step back and for the Board to take a more leadership role. He encouraged the incoming Board to be prepared to be a very strong Board but also said that the Park needs to stop dragging their feet, as they have the final say. Multiple comment cards need to go to the administration office. A discussion occurred on the value of the Development Review Board that was disbanded, and it was decided that we need to ask for the assistance of the WTA in looking at perhaps resurrecting this board.
CLCA PROCEDURES BOOKLET – This booklet has been prepared by Roy White, and now needs to be changed from Word to a publishing format, which would be quite expensive. Moved by Brad Collett and seconded by Nelda Didychuk that we do not print the booklet, but put it in the website. Carried.
SECURITY – An incident occurred in the south end regarding a group a young people who were noisy and out of control, threatening residents and causing great concern. The police were called, but said they could not help. These people were renters, and the Board feels that if you are renting out your cabin, please be very careful who your renters are. It is important to note that the only way we can increase the amount of security we have in our area is to be sure to report every incident that happens to the proper authorities. The numbers are posted on the washrooms a well as printed in the newsletter and on the website..
FINANCE –
TREASURER’S REPORT AS OF AUGUST 14TH, 2014
REVENUE: As of June 20, 2014 $ 7,139.40
Membership deposits 4,845.00
Jamboree Hall donations deposit 320.00
Sold 8 keys 40.00
TOTAL REVENUE AS OF AUGUST 14, 2014 $12,344.40
EXPENSES: Printing for General Meeting $ 63.45
June 22/14 Board Breakfast Meeting 152.12
April 26/14 Trevor Winter & Gloria Belliveau –
Mileage to Board Meeting in Portage la Prairie 199.35
Return deposit to Cindy Rose for Jamboree Hall 80.00
June 20, 24, 27, August 7, 14/14 Joyce Harland
Mileage to bank, post office, & for printing 37.80
Receipt books and pencil sharpeners 8,75
TOTAL EXPENSES TO AUGUST 14, 2014 $ 541.47
TOTAL ASSETS TO AUGUST 14. 2014 $11,802.93
Westoba Balance as of July 3, 2014 $10,118.28
Add outstanding deposits $1,720.00
Subtract outstanding cheques 48.35
Add Westoba Equity and Share 13.00
BANK RECONSILIATION AS OF JULY 31, 2014 $11,802.93
Respectfully submitted by Joyce Harland, Treasurer, CLCA
Joyce reported that we have 365 paid up membership. She thanked Joan James and Gloria Belliveau for their help in collecting memberships.
Moved by Paul Barnabe and seconded by Brad Collett that we ask the Park for the construction of a handrail to the 2nd street swimming dock. Motion withdrawn. Moved by Nelda Didychuk and seconded by Joyce Harland that we approach the Park to have them put in an accessible pathway and handrail to the 2nd street swimming area. Carried.
NOMINATIONS – Trevor has the ballots and voting cards ready. Trevor remarked that it is an unusual year, with both the President and Vice-President resigning.
As previous past president, Jeff Sim will conduct the elections.
President – Trevor Winter
Vice-President – Brad Collett
Secretary – Gloria Belliveau
Treasurer – Joyce Harland – special motion needed
Board Members – 2nd yr. of 2 year term –
Nelda Didychuk, JoAnn Lambaert, Kevin Alguire
5 Board Member positions open – candidates are
Joan James, John George, Keith Vinthers,
Paul Barnabe, Greg Fleck and Mary Orr
Registration will be at 9 a.m. Six volunteers are needed. Brad Collett. Trevor Winter, Joan James and JoAnn Lambaert volunteered.
Following discussion, the Board decided that anyone can attend the meeting, but only members can speak and vote. Anyone wishing to speak will be asked to clearly state their name and cabin address and show their voting card. The President will include this in his opening remarks.
Moved by Brad Collett and seconded by Paul Barnabe that the meeting be adjourned at 12:50 p.m
.


FEE INCREASE

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Annual Fees

The CLCA Board has asked us to explain the fee increase. I hope the
following answers questions you may have. If not please feel free to
contact our office.

How are fees determined – Lease holders individual billings for water,
wastewater and general municipal (community debt) are determined based on a
cost sharing formula developed by Stantec Consulting. This formula, for
residential application, includes factors for length of occupancy and type
of service. With the change of occupancy from 24 weeks to 7 months your
occupancy period amended from .42 of a year to .58. With direct service
connections now available your type of service changed from .7 to 1.0.
These amended factors are used in the calculation of cost sharing for the
utilities and debt. Water costs rose $50, Wastewater $20 and debt service
$60 (amounts rounded). Garbage did not change as it is a fee and not a
formula.

Why are fees assessed when not everyone has connected – The formula is not
based on consumption or actual occupancy but on availability. As some cabin
and cottage owners do not come every year, come for short periods or stay
for 5 – 6 months it is not practical to assess fees based on period of
time. The majority of our costs are fixed (electricity, labour,
maintenance, debt, etc.) and less than 2% are variable (chemicals).
Installing, reading and maintaining meters to determine share of the 2% of
variable costs would cost more than the 2% effectively raising everyone’s
proportional share of expenses.

Could fee increase be delayed until project is completed – In our public
meetings and the information packages we distributed we advised the
community of these fee increases. To be fair to other users of the system
we needed to assess the increase in the year service was available.

Future cost forecast – The water, wastewater and debt are full cost
recovery assessments. Community debt limit reached maximum allowance based
on current formula in 2010 and won’t be retired until 2030. The good news
is we cannot borrow more. The bad news is this limits community projects.
Water and wastewater expenses are assessed based on previous years
expenses. These costs can vary depending on system maintenance and cost
increases but historically they have been stable. The RM of Park is a user
of our water and wastewater system and assessed an annual fee as well. When
they completes their water system their share of fees will increase thereby
reducing costs to our community. Garbage is currently charged as a fee but
may become cost recovery in future years. Currently the Park subsidises
about 60% of the cost of garbage. If we were full cost recovery today the
cabin assessment for garbage would be approximately $80, an increase from
the current $27.50 fee. In many presentations the past couple years I
proposed the future total fee at $500 per year based on full cost recovery
for all services, including garbage. reductions from this future projected
amount will be based on share of services to the local municipality.

Dale Wallis
Townsite and Asset Manager | Gerant du lotissement urbain et des biens
Parks Canada | Parcs Canada
Riding Mountain National Park of Canada | Parc national du Canada du
Mont-Riding
Wasagaming, MB R0J 1N0

Telephone | Téléphone 204-848-7219
Cellular | Cellulaire 204-761-8904
Facsimile | Télécopieur 204-848-2596
Email | Courriel dale.wallis@pc.gc.ca
www.parkscanada.gc.ca/riding | www.parcscanada.gc.ca/riding
Government of Canada | Gouvernement du Canada