subscribe: Posts | Comments

AGM Meeting Minutes – September 4, 2016

0 comments

Please click on pdf link below to view minutes

AGM September 4, 2016 Meeting Minutes


Treasurer’s Report from AGM – September 4, 2016

0 comments

Please click on pdf link below to view Treasurer’s Report from AGM September 4, 2016

Treasurer’s Report Sept. 4, 2016


Board Meeting – April 22, 2017

2 comments

Clear Lake Cabin Association
Board Meeting Minutes April 22, 2017

Attendance: Brad Collett – President, Patrick Gordon – Vice President, Joyce Harland – Treasurer/Membership, Andrew Urbanowicz, Nelda Didychuk, Garry Roberts, John George, Esther Mark – Secretary

Absent: Jo-Ann Lombaert, Keith Vinthers, Gloria Belliveau, Lionel Crowthers

1. Call to order 10:00 AM
I. A Moment of silence was held to remember CLCA Past President Trevor Winters.

2. Changes to Agenda
I. No Changes or emissions to Agenda

3. Confirm Minutes & Business Arising
I. Board Members to review the September 2, 2016 Annual General Meeting Minutes and email President or Secretary with any changes or concerns, then minutes will be posted on the CLCA website.

4. Unfinished Business
I. Wasagaming Tenants Association (WTA) Update
Garry Roberts and Esther Mark (both new to this board asked for clarification as to the membership of the WTA – the WTA consists of the President, Vice President and the Past President from the Clear Lake Cabin Association, Cottage Owners Association and the Chamber of Commerce. Andy volunteered to fill in the open position left by the passing of Trevor. All in attendance agreed.
Brad has been advised that Parks Canada (PC) will no longer communicate with the individual groups. Going forward Parks Canada will only communicate on a formal basis with the WTA. It is our position that the WTA must pull together to become a united front and ensure that each organization represented get their issues dealt with. If the WTA comes across as a strong united force then it will be less likely that PC can ignore the various Associations’ needs.
Several items were discussed regarding infrastructure in the Boat Cove – paving the entry road and the roads going into the Old Campground; boat parking and the need for an on-water marina. It would be great if the park stopped planning about what to do and how to do it and actually start working on getting something done. Unfortunately, it is unknown whether anything will
be started or completed in 2017 despite all the previous planning work. It was understood that this is a cause that should be considered a key issue that would affect not only the CLCA members but the
“Overall Visitor Experience” and we will have to wait and see what PC does.

II. Old Campground Vehicle Speed
Brad has drafted a letter to the RCMP. He will send the letter and also call the Staff Sargent in person. Brad will also investigate the cost of purchasing/renting a speed flashing sign that could be used throughout the Old Campground – hopefully encouraging drivers to reduce their speed.

III. Canoe Area Reorganization
If anyone contacts board members regarding a missing canoe or kayak they should be advised to go to the park office and they will reunite them with their missing watercraft. Everyone can bring back their canoes and kayaks into the Storage area in the spring. However, they must be removed in the fall. No winter storage will be allowed. Previous discussions about Parks Canada installing racks that could be rented seem to have been put on hold.

IV. Larger Item Garbage Collection Day
Brad will suggest that PC allocate an additional couple days a year to pick up larger items. If we have specific dates that this will happen it can then be advertised with the intention that cabin owners will not discard their large garbage items in the back lanes until just prior to the large garbage pick-up dates.
If PC does not agree there is there is an option of hiring a private individual who will pick up the garbage for $70 per load to take it to the landfill site.
Moved by Andrew Urbanowicz Seconded by John George
BE IT RESOLVED THAT the Board contact Parks Canada in regards to providing two additional garbage pick-ups for larger items, per season
CARRIED

V. Reforestation and Tree Plan
Brad will ask PC if they can provide us with a professional to assist in the management of reforestation of the campground. The list of Approved trees and shrubs will be scanned and posted on the website. If a planting permit is required we will also post the information required to obtain said permit.

5. New Business
I. Past President Board Position
Joyce asked the board about its intention to recognize and remember Trevor Winters. It was agreed that at the July Membership meeting a
Moment of Silence will be held and we will highlight Trevor’s influence and accomplishments during his time on the Board.
Moved by Patrick Gordon Seconded by Nelda Didychuk
BE IT RESOLVED THAT the Board nominate Andrew Urbanowicz as a temporary replacement on the WTA Board until the next CLCA Annual General Meeting
CARRIED

II. Board Member Travel Reimbursement
Trevor wanted this on the agenda and requested that it be made simple. Moved by Nelda Didychuk
Seconded by John George
BE IT RESOLVED THAT Board members who utilize their personal vehicle to attend CLCA meetings held outside of the Clear Lake/ Onanole area, be reimbursed an amount per km, equivalent to the annual rates approved by the Canada Revenue Agency for Manitoba, but that Board Members be encouraged to car pool wherever possible and practical.
CARRIED

III. 2017 Parks Canada Old Campground Work Plan and Budget
Information provided to Board members so we can answer questions that members may have (e.g. paving in the park and also Storm water project). PC advised the recycling station is being relocated and will advise as to its new location, but it is unknown at this time. PC also advised that lease rates have increased by the Consumer Price Index (CPI), which was 1.38%.

IV. 2017 Old Campground Work Plan Recommendations
Brad will bring forward to the PC that:
For safety reasons we would like to see our sidewalks resurfaced – the trees are overgrown and they are very uneven which is resulting in cyclists and pedestrians alike avoiding the sidewalks and using the streets.
We also would like to see additional street lights or even solar lights in areas that need more lightening; for example the fence openings along the green space by the showers – there is a need to delineating these
openings as there have already been a number of accidents due to riders/walkers inability to see where these openings are after dark.

V. Building/Water Permits
Brad noted that PC has advised that in the future if cabin owners are installing their own water they will require a permit. The park reports that 61% of cabins currently have their water hooked up. The Board will obtain a map indicating the specific properties that have been connected to the water system.

VI. Emergency Plan
Brad will ask PC what the status is of the emergency evacuation plan for the Old Campground, as they were previously working on a plan and had preliminary discussions with the Board in recent years. Brad will also speak to the fire department about their plan for the Old Campground area.

6. Reports

I . Treasurer
CLEAR LAKE CABIN ASSOCIATION TREASURER’S REPORT – APRIL 22, 2017

REVENUE: As of September 4, 2016 $15,640.40

Membership Deposits 355.00
Sold 17 keys 85.00
Jamboree Hall Donations (2) and Deposit 385.00

TOTAL REVENUE: $16,465.40

EXPENSES:

Theatre Rental for AGM – Sept 4, 2016 $100.00
Raffle Item for Dwight McMillan’s
Benefit social 100.00
Travel re: bank and raffle donation for
Dwight McMillan (36 Km x .45) 16.20
Data usage over my personal MTS plan
(August 16 – Sept. 7, 2016) 5.00
Dwight McMillan and Family Benefit Social 200.00
Floral Arrangement for Trevor Winter’s
Family 97.33

TOTAL EXPENSES: 518.53

TOTAL ASSETS TO APRIL 22, 2017 $15,946.87

WESTOBA BALANCE AS OF MAR 31, 2017 – $15,933.87
Add Westoba Equity 8.00
Add Westoba Share 5.00

BANK RECONCILATION AS OF APR 22/17 $15, 946.87

PAID UP MEMBERS TO DATE: 412 which is 78% of all cabin owners

Respectfully submitted by Joyce Harland, Treasurer, CLCA

Moved by Joyce Harland Seconded by Andrew Urbanowicz
BE IT RESOLVED THAT the Treasurers report and Membership report be approved as presented.

7. Next Meeting
Date/Time – June 11, 2017 Onanole drop in Centre

8. Adjourn
Moved by Patrick Gordon Seconded by Joyce Harland
BE IT RESOLVED THAT the meeting be adjourned at 1:28 PM
CARRIED


ANNUAL SPRING MEETING MINUTES – JULY 3, 2016

0 comments

Annual Spring Meeting Minutes

Date: July 3, 2016
Location: Jamboree Hall
Present: Brad Collett, Keith Vinthers, Joyce Harland, Trevor Winters, Nelda Didychuk, Andy Urbanowicz, Patrick Gordon, Lionel Crowther, John George, Joanne Lambaert.
Regrets: Gloria Belliveau, Joan James, Paul Barnabe

President Brad Collett called the meeting to order at 10:10 a.m.
Changes to the Agenda:
July 5, 2015 minutes have been sent out to membership via email. Brad asked if there were any changes to those minutes and the following points were noted: (Q means question, A means answer, the response).
Q. Val Bird 37 – 4th St. South. – Anything captured in the annual meeting, i.e. speed bumps, sidewalks etc., will they automatically be addressed?
A. No, but if you have a question relating to Parks Canada or The Board, please ask away. Val’s question re speed bumps was who is responsible for posting speed limits in old campgrounds? She hasn’t seen any signs posted and notices a lot of people are still driving quickly around the corners. Also mentioned the pathways, lifting from trees, unsafe walking conditions.
The Park representatives addressed some of those issues later in the meeting.
Q. Nelda Didychuk – 35 – 2nd St. North – Please bring up the issue of the canoes being removed from the lake periodically.
Q. Brent Monroe – 75 – 2nd St. South – Reiterated all the dangerous walkways and unsafe pavement patches would be a good start for repair.
A. Brad commented the new Park Representatives would be addressing these issues soon.
Moved by: John George( 4 – 4th St. South)
Seconded by: Mary Orr (18 – 3rd St. North)
BE IT RESOLVED THAT the minutes of the July 2015 meeting be approved as circulated.
Motion Carried
Parks Canada Presentation and Membership Questions:
Brad introduced the Parks Canada staff members:
Kevin Bachewich – Townsite Manager
Koreen Miko – Development Officer
Chris Hanson – Asset Manager
Bob Reside – Clear Lake Project Manager

Chris Hanson has been the Acting Townsite Manager since the end of January, start of February. The Townsite Manager and Asset Manager have been combined since 2013 which was previously two positions. Parks Canada has made the decision to return to two positions, with Chris Hansen as Asset Manager and Kevin Bachewich as Townsite Manager effective Tuesday (July 4th, 2016)

Chris Hanson:
Highway 10 – Kilometer (KM) 12 – 32 was completed last year with plans to complete from KM 0 12 this year. Contract is being tendered. The entire highway should all be completed by 2019 or 2020 when funding runs out.
Work Plan – A lot of the cookshacks have been reroofed. Some washroom shingles are scheduled to be replaced as well with some cookstoves having been replaced and more will be as necessary. Last year the shower buildings got new taps. The workplan continues the delivery of wood to the cookshacks and any items as they come up will be taken care of.
Development and Construction: Lots going on. Guideline package put together by Parks Canada and the CLCA Board in 2015. If you are planning any development, please review the guidelines and get a permit from Koreen Miko, who will be the Building Inspector until 2020. Chris welcomed and introduced Kevin Bachewich, who has been in the Parkland area for 22 years and has a good grasp of Parks Canada.

Kevin Bachewich:
Infrastructure Projects: Parks Canada will receive $64 million to invest in Riding Mountain National Park (RMNP) over the next 4 years.
Campground: Paving is underway in the campground with electrification of 130 new sites as well as washroom updates.
Former Agassiz Ski Resort Site: Decommissioning – most infrastructure removed, remediation of site – day use for this area at this time.
Wasagaming Storm Water Management System: Objective is to reroute water away from Clear Lake. Intent is to pave parking lots within the town site this year and next.
Parks Canada Operation Centre Compound: Sewage facilities upgrades, conservation of heritage buildings (roof and interior repair), along with some other work.
Renewal of visitor’s centre: New exhibits, outside of building, making accessible for rental in coming years. Kitchen, janitorial and new updates in this area as well.
Trails, playgrounds, picnic areas: Enhancing our visitor experiences. Fire suppression, garbage collection, – extending all usable assets in our community.
Kevin looks forward to a wonderful working relationship with all and advised the Administration Building is open if you need to see him. As a reminder – if you have any new items in the campgrounds, please follow all building rules and see Koreen Miko at any time.
Q. Trevor Winters -23 – 2nd St. North. Raised the issue of the boat cove and golf course road, emergency exits, and pathways.
A . All these things will be addressed throughout the projects and they have a team to work on these items. They will be addressed and the Park will provide an update in the fall.
Q. Brent Monroe – 75 – 2nd St. South – Emergency exits are a fire safety concern. Where are the snap out posts in our area? If we have a fire we are going to have dead people.
A. This is a mitigation to look into. As Kevin is also a Captain of the Onanole Fire Department he will be looking into it.
Q. Marlene Monroe – 75 – 2nd St. South – Wondered about painting a dividing “S” shape line on south entrance road to help avoid collisions.
A. That will be done by Parks Canada.
Q. Ron McPhail 7 – 2nd St. South asked about recycling in the Old Campground.
A. Chris suggested the Board and CLCA members develop a plan and the Park is willing to work with all. Brad Collett advised the discussions among the Board will continue in this regard.

Bob Reside
Project Manager for Restoration:  Fisheries, Habitat and Shoreline. Boat launches, expanding parking lot. Aquatic invasive species – There is a semi-permanent building in the boat cove docking area where all vessels must be inspected on a yearly basis. There is also a building at the golf course launch for inspection. Permits are only valid for 1 year at a time. The concern is Zebra Mussels. E.g. Ontario is spending $91 million as a result of zebra mussels. Please be cognisant of sharing of material, the program is working. 2,400 vessels inspected last year, 45 decontaminated. DNA work started from water samples. Try to make traffic work smoothly in boating area. Message is: Please get your vessel inspected. Each female zebra mussel can produce 1 million eggs per year. They are very aggressive and must be adhered to. Decommissioning of Spruce and Frith beach has been done to control Zebra Mussels. There will be a regular seasonal inspector hired for a six month period.
Q. John George – 4 – 4th St. South – Is there any evidence zebra mussels are being transported by water fowl?
A. Short answer is No.
Q. Pam Lucenkiw – 30 – 3rd St. North. How effective are the inspections?
A. Clear Lake has perfect temperature and chemical balance to house Zebra Mussels. Inspections are done particularly if boats are arriving from another area.
Q. Brent Monroe – 75 – 2nd St. South – Honour system is great – but could there be a presence on the water by Parks Canada, as there is such an influx of boats?
A. There is a strong Park presence on the water. Just ask the 10 boat owners that had boats confiscated recently.
Comment provided by Len Kashton – 40 – 3rd St. South who clarified they have been stopped on the water and appreciates the visibility of Parks presence on the lake.
Questions and Answers to all Parks Canada representatives:
Q. Mary Orr – 18 – 3rd St. North. Power boats coming into 2nd St. Dock – Are boats allowed to come in to the CLCA dock area? She wonders why it couldn’t be a non-accessible pick up site.
A. At this time boats are allowed to come in to pick people up but not to moor there. Comment from John George said years ago it was marked off with “no swim buoys” but now we don’t have them. We do have no wake zone markers and if you are in that zone you have to be going very slowly. Also from the Park – It is not a designated swim area that is why there aren’t swim lines or buoys.
Q. Mary Orr – 18 – 3rd St. North – Would you consider making it a swimming area?
A. The Board will discuss and possibly bring it up to management team.
Q. Arlene Taggert – 13 – 1st St. North – Can we keep our boat in the boat park area?
A. This is a work in progress. What is the best use of this area and how do we keep people from mooring there? Discussion will have to take place with the Board and membership.
Q. Andrew Urbanowicz – 23 – 1st St. South – What is the extent at this time for expanding trails the way they used to be?
A. Mid stages of developing trail plan. Eg. Lake shore walk. Funding for some trails available, and some funding coming. Next year is the 150th celebration so don’t want a lot of building during that season. Brad advised the Board will post any information from Parks Canada as it is provided to us.
Q. Val Bird – 37- 3rd St. North. – Is the $64 million for the budget period to the end of fiscal 2020?
A. Yes. This includes right from the north end to south end of the Park. Q. Does it include wages? A. Some. Recapitalize and invest in our assets. Q. Planning and approval then may not be happing for a year or so but by 2020? So there is a need for good repore of sharing info to propose some of this funding to some of our needs.
A. Brad – Currently there are committees comprised of the WTA, Chamber of Commerce, CLCA and Cottage Owners who have had multiple meetings to talk about the overall health of RMNP and the infrastructure funding and projects in particular.
Q. Donna Roberts – 74 – 3rd St. South – Brought up speed bumps. This was addressed at beginning of meeting and it will be looked into. The Park will take a list of our concerns. Brad – there was a motion made last year to have RCMP come up and give tickets but that has not been acted upon yet.
Q. Robin Carnegie – 25 – 4th St. North – The signs designating “No Exit” are too small – so people are still driving into the North Streets and having to back up.
A. Brad – At least we have signs now. Parks to review and look at all signage.
Q. Val Bird – 37 – 3rd St. North – What is protical to have items addressed? Is it to go to the board and then the board go to Parks?
A. Brad, yes that would be the preferred protocol and it can then be addressed to all members through a meeting. Q. Val – Because we have addressed these items at this meeting – how will they work? A. Brad – As per above.
Q. Jean Birnie – 36 – 2nd St. North – People have commented that the signs on the North End Roads are on the wrong side of the road!
A. Brad – Park has committed to look at signage.
Q. Curtis Kincaid – 20 – 2nd St. south – Is there free Wifi in the campground?
A. Parks – Not through the whole park but there are some areas of wifi for visitors. A. Brad – the board looked at getting free wifi for the campground but very difficult with trees etc Q. Curtis – some areas have video surveillance? What is that? A. Park – there is some with in the townsite but not here at the moment. The new posts in the boat dock area are going to be for video surveillance.
Q. Val Bird – 37 – 3rd St. North. Is business arising from minutes addressed?
A. Brad – Yes this is always addressed.
Q. Tom Mutter – 22 – 5th St. South. He brought up the RCMP issue last year and wonders why there was not anything done from this motion? What is the process?
A. Past President Trevor Winters responded: Trevor wrote a letter and called the Shoal Lake Detachment and didn’t get an answer back. That was the process that was followed. A. Parks: Bob Shaboat would be the Staff Sargent you want to contact from Shoal lake.
Q. Brent Monroe –75 – 2nd St. South – Comment – great to have development in the Campground. Likes how parks is supporting new development. 1) Questioned the long term plan for washroom availability in future. Five years from water sewer installed, washrooms will be addressed. 2) If five years come and go, the majority of the population may not want to subsidize the washrooms. 3) Mentioned cabin owners buying cabins strictly for rental purpose and alluded to the fact it was only small cabins without water that the renters used.
A. Park: If people choose not to upgrade, we cannot force them but if 95% of neighbours are converted the Park would likely not continue to keep the washroom in that area. Trevor replied that it is a review on an “as need” basis. Parks don’t have the number of cabins that have connected to the water system available but are going to try and obtain an accurate number this fall when they perform the water shut-offs.
Q. John Roberts – 10 – 5th St. North. Washroom are needed in some public areas such as the 5th St. dock so swimmers would have washroom access. (This is not a designated swim area).
Q. Raymond – 62 – 5th St. South. Takes exception to Brent Monroe suggesting that he is going to rent out his cabin because he has a smaller cabin and doesn’t have water.
Q. John George – 4 – 4th St. South – In our leases it stipulates this is for our use only – not to be renting – does this make it commercial?
A. Kevin – quoted item Article 201(a) of the Parks lease – lease can be read and interpreted.
Q. Maureen Monroe – 75 – 2nd St. south. What is being done about cabins purchased for the purpose of renting out?
A. Parks – intent of the lease is for owner only. Parks will have legal department check into this. Brad clarified that at a previous membership meeting the prior Parks staff advised that renting of cabins was allowed.
Trevor Winters – Our thanks to the Superintendent and all the Park representatives who took their time and updated all the cabin owners with information.

CLEAR LAKE CABIN ASSOCIATION TREASURER’S REPORT
July 3, 2016

REVENUE: As of June 10, 2016 $12,494.23

Membership Deposit $1,120.00
Sold 4 keys $20.00
TOTAL REVENUE: $13,634.23

EXPENSES:
June 12, 2016 Onanole Drop-in-Centre, Board Meeting  $50.00
June 12, 2016, Buns & Muffins for Board Meeting  $30.00

TOTAL EXPENSES:   $80.00
TOTAL ASSETS TO JULY 03, 2016: $13,554.23

Westoba balance as of May 31, 2016 $11.849.61
Subtract outstanding cheques $628.38
Add outstanding deposits $2,320.00
Add Westoba Equity $8.00
Add Westoba Share $5.00

BANK RECONCILIATION AS OF JULY 1, 2016 $13,554.23

PAID UP MEMBERS TO DATE: 343

Respectfully submitted by Joyce Harland, Treasurer, CLCA

Moved by: Joyce Harland (18 – 2nd St. South)
Seconded by: Brent Monroe (75 – 2nd St. South)
BE IT RESOLVED THAT the Treasurer’s report be approved as presented.
Motion Carried.
Brad thanked Joyce for all of her tireless efforts on behalf of the CLCA.

Q. Val Bird 37 – 3rd St. N. – For Dwight McMillan – should we sent a card?
A. Brad – that has been done by the CLCA and some Board Members have stopped and visited Dwight in hospital.
We all wish Dwight a successful and speedy recovery.
Q. Lynn Ash – 54 – 4th St. South – Is Doctors residence open this summer?
A. Yes, there is a schedule and as more information becomes available will be posted.

Moved by: Doug Maley (108 – 3rd St. South)
Seconded by: Keith Vinters (18A – 2nd St. North)
BE IT RESOLVED THAT the meeting be adjourned.
Motion Carried.

THE ABOVE MINUTES ARE FOR YOUR INFORMATION ONLY, THEY WILL NEED TO BE APPROVED AT THE ANNUAL SPRING MEETING IN 2017.


BOARD MEETING – JUNE 12, 2016

0 comments

Clear Lake Cabin Association Board Meeting
Date: June 12, 2016
Location: Onanole Drop-in Centre

Present: Brad Collett, Patrick Gordon, Joan James, Trevor Winters, Paul Barnabe, John George, Joyce Harland, Joanne Lambert, Keith Vinthers, Nelda Didychuk, Andy Urbanowicz.

Regrets: Gloria Belliveau, Lionel Crowther

President Brad Collett called the meeting to order at 9:00 AM.

No business arising from the minutes of the Annual General Meeting in September, 2015.

Unfinished Business:

Building Guidelines and Standards:
The President will contact Parks Canada Development Officer, Koreen Miko for further clarification regarding guideline rules, as some new builds are diverted from the Building Guideline rules approved jointly between the Board and Parks Canada. The hours of building/construction during the summer months was discussed by the Board. Specifically the issue of approved hours for allowed construction was discussed for the months from May to September.
Moved by: Paul Barnabe
Seconded by: Trevor Winters

BE IT RESOLVED THAT the hours of construction be limited to the period 9:00 AM till 9:00 PM for the month of June, with the hours of construction in the other months remaining as previously agreed upon in the building guidelines.
Motion Carried.

Boat Cove Development:
Brad has spoken with Chris Hanson, Acting Townsite Manager and discussion is ongoing regarding parking and use of the lot along Boat Cove Road. The question was raised as to where day use boaters park and cabin owners park? Joan James suggested that parking in general is an issue. Because of environmental impacts and bigger cabins, what can be done for more parking? Could the recycling area and parking lot be amalgamated for paved parking spots? The CLCA would like to be involved in boat parking issues (i.e. where would sail boats be parked, are stalls rentable, does the marina have slips for rent, etc) Trevor Winters suggested he would like the parking lot enlarged. Nelda Didychuk suggested we as a group want input regarding boating issues. Keith Winters said the CLCA as per constitution request to be invited to “decisions made in consultation with stakeholders”. Trevor Winters commented that the lake users group of the Wasagaming Tenants Association (WTA) should be discussing these issues with CLCA and the Clear Lake Cottage Owners Association (CLCOA).

Canoe Area Reorganization:
There are over 120 vessels in the canoe area. Brad Collett will try to obtain a progress update from Parks Canada on this area, and refer to the Rac Report which stated organization of the area be a priority and enforced.

Wasagaming Tenants Association (WTA) Update
Diane Cooper, President of the WTA, along with the Presidents of the CLCA, CLCOA and Wasagaming Chamber of Commerce requested a meeting with Superintendent Michaela Kent after each association learned of multiple Clear Lake boat launch closures in various Manitoba newspapers. A meeting was convened in the Superintendent’s office on May 23, 2016, and also included Chris Hanson, Acting Townsite Manager. In general there is a feeling among all associations that there is a lack of consultation and communication occurring with the three large associations, and given the large infrastructure dollars being allocated from Ottawa it was critical going forward that such consultations occur. Superintendent Kent advised that she would respond to the WTA following the meeting, in approximately two weeks.
The President committed to keeping the Board informed as these meetings, discussions and communications continue.

A suggestion was made from the Board that a “thank you” note be sent from the Board to Dale Wallis for his work over the years on behalf of the CLCA. The President advised he would send such a note by email to Mr. Wallis.

There will be an annual general meeting at 9:00 AM at Jamboree Hall on July 3rd. Brad will request that members of Parks Canada attend the meeting for the membership to be updated. At that time the Board hopes to learn more about the Infrastructure Renewal Plan. The Board reaffirmed that the CLCA Infrastructure Priorities are sidewalks, paving, boat cove area, canoe storage area (to name a few). There is a list of recommended trees for planting in the Park, but the group feels we could use direction on where to plant. More discussion will take place with Parks Canada regarding vegetation, developing a tree plan and obtaining a list of acceptable tree varieties to provide to the membership.

Large Item Garbage Collection:
Nelda Didychuk introduced the idea of the Board sponsoring a one-time “large item” garbage collection drive, and advising the membership well in advance. The Board was intrigued and supportive, so she volunteered to research if the Board can hire a company to have a scheduled pick up of the CLCA cabin area to assist those unable to make a trip to the dump. The President will ask the Park if they are able to accommodate this with an “extra” garbage pick-up schedule once or twice a year. The Board agreed the area is getting cluttered with unnecessary “items” that do not have a place in the campground, and such an initiative could help to rectify this situation.

TREASURER’S REPORT:   JUNE 12, 2016

REVENUE: As of September 6, 2015 $ 8,652.61

Membership Deposit 4,310.00
Jamboree Hall donation and deposit 160.00
TOTAL REVENUE $13,122.61

EXPENSES:

September 12, 2015 – Return deposit for Jamboree Hall $ 80.00
Joyce Harland – Mileage to Westoba to make deposits
April 22, May 11, June 1/16 – 60 kilometers x .45 27.00
Deluxe Managed Website expires May 26, 2019 – $161.64 U.S.
.Org Domain Renewal expires July 23, 2019 – $34.41 U.S.
Private Domain Renewal expires July 23, 2019 – $25.47 U.S.
Premium SiteLock expires October 20, 2019 – $167.76 U.S.
$389.28 U.S. 521.38
TOTAL EXPENSES $ 628.38

TOTAL ASSETS TO JUNE 12, 2016 $12,494.23

Westoba balance as of April 30, 2016 $11,849.61
Subtract outstanding cheques 548.38
Add outstanding deposits 1,180.00
Add Westoba Equity 8.00
Add Westoba Share 5.00

BANK RECONCILIATION AS OF JUNE 12, 2016 $12,494.23

PAID UP MEMBERS TO DATE: 258

Respectfully submitted by Joyce Harland, Treasurer, CLCA

Move by: Joyce Harland
Seconded by : John George
BE IT RESOLVED THAT the Treasurer’s report, having been reviewed by the Board, be accepted as presented.
Motion Carried

Other Business:
The Board discussed the safety and health of the membership in relation to fire and evacuation of the CLCA area in the event of fire, tornado or other emergency situation. Parks Canada previously advised the Board they were looking at options to increase the accessibility to and from the cabin area in the event of an emergency. This included the potential to add a new access point as well as install collapsible bollards on abandoned exit roads. The President will contact the Onanole Fire Department to discuss such issues from their perspective and see if they would be prepared to provide the Board with a report or recommendations.

Moved by: Joan James
Seconded by: Keith Vinters
BE IT RESOLVED THAT the meeting be adjourned.

Meeting was adjourned at 11:50 AM


ANNUAL GENERAL MEETING MINUTES – SEPT. 5, 2015

0 comments

ANNUAL GENERAL MEETING
CLEAR LAKE CABIN ASSSOCIATION
PARK THEATRE – SEPTEMBER 5TH, 2015

BOARD MEMBERS PRESENT: Trevor Winters, Brian McVicar, Brad Collett, Gloria Belliveau, Joyce Harland, Joan James, Nelda Didychuk, Paul Barnabe, Keith Vinthers, JoAnn Lambaert, John George, Andy Urbanowicz.

PARK REPRESENTATIVES PRESENT: Dale Wallis, Dwight McMillan, Robert Raeside
The meeting was called to order by the President at 10:05 a.m.
The President introduced the Board Members and Park Representatives.

APPROVAL OF MINUTES OF 2014 ANNUAL GENERAL MEETING:

ITEMS ARISING: Pam Lucenkiw, 24 – 3rd St. N. – asked if the Board referred to the Rac Report when making decisions. Dale Wallis replied that the Rac Report was considered by the Board on all decisions. Dale gave, for examples, the sewer and water issue, the leases and tweaking the Building Guidelines. He said the Board then decided to take a break, and the new board will look at other issues. Motion to accept the minutes as distributed by John George and seconded by Keith Vinthers. CARRIED.

MATTERS ARISING FROM THE MINUTES:

NORTH STREET LOOPS: Dale Wallis reported that he has taken this under advisement. He said that there are now signs at all 5 streets stating that there is no exit.

NORTH SHORE ROAD: Dale Wallis said that the North Shore Road falls outside the survey for our area and is under the jurisdiction of the Park.
Leanne Wrobel, 15 – 2nd St. N. – requested information about the road. Dale replied that there are delays caused by erosion and the Park is looking for solutions. At the present, it is under advisement.
Alice Birnie, 36 – 2nd St. N. thanked the Park for their quick response when the road was washed out. Dale Wallis has asked for opinions of residents of the North End for information.
Pam Lucenkiw, 24 – 3rd St. N – would like to see the Rac Report used in decision making, and Trevor Winters said it has been used by the Board in many decisions.
Trevor Winters said the Board have developed a process for owners to contact the Board. To clarify situations, owners need to write out their issue, including a signature, and email it to any board member to have the issue raised. Any issue without a signature will not be reviewed by the Board.
Brad Collett, 77 – 4th St. S., suggested that before doing this, owners should try to resolve issues themselves.
Dale Wallis said that neither the Board or the Park are arbitrators.
Dale Wallis said there will be no new lots released this fall.

TREASURER’S REPORT
REVENUE: as of July 5, 2015 $8,485.71
Membership Deposit 340.01
Sold 21 keys 105.00
Jamboree Hall donation and deposit 160.00

TOTAL REVENUE $9,090.71

Expenses:
Print voting ballots for AGM – September 6, 2015 $ 22.83
2 year extended Apple Care Protection Plan for computer 315.27
Theatre rental for AGM – September 6th, 2015 100.00

TOTAL EXPENSES: $438.10

TOTAL ASSETS TO SEPTEMBER 6, 2015 $8,652.61

Westoba balance as of July 31. 2015 $8,752.71
Subtract outstanding cheques 438.10
Add outstanding deposits 325.00
Add Westoba Equity 8.00
Add Westoba Share 5.00

BANK RECONCILIATION AS OF SEPTEMBER 6, 2015 $8,652.61

PAID UP MEMBERS TO DATE – 416 FOR 2014 & 2015 WHICH IS 79% PAID MEMBERS AND 16 MEMBERS HAVE PAID FOR 2016 & 2017, AS WELL AS ONE MEMBER HAS PAID FOR 2018 & 2019.
Respectfully submitted by Joyce Harland, Treasurer, CLCA
Moved acceptance by Joyce Harland and seconded by John George. CARRIED

PRESIDENT’S REPORT: All items have been addressed.

PARK’S CANADA REPORT:
Dale Wallis thanked Dwight McMillan for his help over the past few years, and explained that Dwight has accepted a new position with the park where he will be responsible for Park infrastructure. Doreen from their office will handle permits, etc. at the present time.
Dale Wallis has prepared a Building Guidelines Booklet which is now available at the office.
Dale suggested that owners need a landscape plan, but should not change drainage.
Dale explained that he had challenged the GST inclusion on the sewer and water infrastructure, but has received no decision on this issue. He expects the invoices will be out shortly, and will be due in 30 days from the date of the invoice. Trevor thanked Dale and Dwight for their work in supervising this project.
The Park is doing a number of infrastructure improvements and are hoping to complete more projects in the future.
Trevor asked if the Park has an Arborist or people trained in this area. Dale replied that this is the Park’s responsibility.
Dale said that the Park is looking for ideas for the celebration in 2017.
Leanne Wrobel, 15 – 2nd St. N – asked what owners should do when they have old or dangerous trees. Dale replied that he should be contacted and the Park will address the issue.
Bonnie Barkman, 36 – 3rd St. N – asked if there is any restriction on Park Models. Trevor said that the board had a concern because the Park Models need a separate pole for Hydro. Also there is an issue of congestion as Park Models need their own pole and large propane tanks.
Boyd, 62 – 5th St. S – said that owners could put in electrical furnaces, etc.
Dwight says the Park Models are a good product, meet CSA approval, the pole for Hydro is on their own property with a maximum panel of 100 amps., propane tanks are restricted in size and cannot encroach on setbacks.
Jean Birnie, 36 – 3rd St. N – asked if allowing Park Models should be a decision of the membership and not the Board.
Dwight said if there is damage to the road, the owners and movers are responsible for the repairs.
Louie Rac, 117 – 3rd St. S – Feels Park Models are a great diversity to the area, and the electrical connections are very safe.
Dwight asked for any building questions.
Louis Rac, 117 – 3rd St. S – noted that contractors are extremely willing to work with Dwight. He appreciates Dwight’s dedication to the Park and our area, and thanked the Board and membership for the Association.
Trevor extended his best wishes for Dwight in his new position.
Trevor introduced Robert Raeside, Development Manager, to speak about the boat cove development.
– the boat parking lot is to be cleared out by September 20th, 2015 in order that it can be updated, such as delineated parking stalls, etc.
– the boat inspection is to be moved to that parking lot next summer.
– that parking lot will be only for boats, not recreation vehicles, etc.
– boats not parked in proper spaces will be towed.
– boat launch pads will be replaced.
– all boat docks are to be replaced.
– parking lots have been increased in size as much as is possible.
– the trail on the North Shore will be rerouted to protect architectural artifacts and safety of pedestrians.
– water quality inspections will continue. At present there are no problems.
Joanne Little, 31 – 5th St. N – expressed a concern about the lack of parking for vehicles close to the canoe and kayak area, She also is concerned about access for persons with disabilities.
Katherine Bellemare, 85 – 3rd St. S.- asked if , now that the launch at the second street dock is in place, will that area be improved. Dale replied that the shoreline is under review, some improvements have been made, and they will be looking at more improvement that area.
Yolande Ranson, 24 – 2nd St. N.- thanked the Park for the canoe ramps.
Louis Rac, 117 – 3rd St. S,- asked if there was a plan in place to clean up the canoe area. The Park is looking at this issue.
Jean Birnie, 36 – 2nd St. N. –expressed a concern about boats that have not been given a sticker. There was an issue earlier in the summer when stickers were not available.
JoAnn Lombaert, 9 – 5th St. S,- asked if we could have more swimming docks. Dale replied that he has been promoting extending the walkway through the area which may improve docks, etc. Robert said that the boat launch docks are to be increased.
Nelda Didychuk, 35 – 2nd St. N – suggested that a way to clean up the canoe area would be a notice put in the spring newsletter that in the fall all canoes and kayaks have to be removed. Any left overs could be donated to camps or disposed of. This could be done every two to three years.
Dale indicated to Robert that people want the path extended.
Bonnie Barkman, 36 – 3rd St. N.- asked about pontoon boat parking. Dale replied that every owner is responsible for parking their own boat.
David Breen, 13 – 2nd St. N – asked if the swimming docks at 2nd and 5th are just for swimming or are boats allowed to pick people up there. Robert said that boats must use caution, but they are allowed to pick people up at the docks.
John George, 4 – 4th St. S – asked that those with canoes and kayaks make sure they are visible, by wearing bright clothing, etc. Blue kayaks are almost invisible when on the water.

ELECTION OF OFFICERS:
President – Nominated Brad Colett – Called for nominations three times – nominations ceased.
BRAD COLLETT ACCAIMED AS PRESIDENT.
Vice-President – nominated Patrick Gordon – Called for nominations 3 times – nominations ceased.
PATRICK GORDON ACCLAIMED AS VICE-PRESIDENT.
Treasurer – nominated Joyce Harland – Called for Nominations 3 times, -nominations ceased.
Motion by Brad Collett, seconded by Keith Vinthers that the position of treasurer be extended, CARRIED.
JOYCE HARLAND ACCLAIMED AS TREASURER.
Secretary – nominated Gloria Belliveau – Called for nominations 3 times – nominations ceased.
Motion by John George, seconded by Andy Urbanowicz that the position of secretary be extended. CARRIED.
GLORIA BELLIVEAU ACCLAIMED AS SECRETARY.
There are 3 vacant board positions, Kevin Alguire retired, Nelda Didychuk and JoAnn Lombaert’s positions ended. Nelda Didychuk, JoAnn Lombaert and Lionel Crowther were nominated. Called for nominations 3 times – nominations ceased.
NELDA DIDYCHUK, JOANN LOMBAERT AND LIONEL CROWTHER ACCLAIMED AS BOARD MEMBERS.

Trevor Winters welcomed the new and returning Board Members.
The Next Meeting will be at the Jamboree Hall on July 3rd, 2016.
Meeting adjourned at 11:47 a.m.

THE ABOVE MINUTES ARE POSTED FOR YOUR INFORMATION ONLY AND STILL NEED TO BE APPROVED AT THE AGM IN 2016.

R


Page 1 of 712345...Last »