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BOARD MEETING – JUNE 12, 2016

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Clear Lake Cabin Association Board Meeting
Date: June 12, 2016
Location: Onanole Drop-in Centre

Present: Brad Collett, Patrick Gordon, Joan James, Trevor Winters, Paul Barnabe, John George, Joyce Harland, Joanne Lambert, Keith Vinthers, Nelda Didychuk, Andy Urbanowicz.

Regrets: Gloria Belliveau, Lionel Crowther

President Brad Collett called the meeting to order at 9:00 AM.

No business arising from the minutes of the Annual General Meeting in September, 2015.

Unfinished Business:

Building Guidelines and Standards:
The President will contact Parks Canada Development Officer, Koreen Miko for further clarification regarding guideline rules, as some new builds are diverted from the Building Guideline rules approved jointly between the Board and Parks Canada. The hours of building/construction during the summer months was discussed by the Board. Specifically the issue of approved hours for allowed construction was discussed for the months from May to September.
Moved by: Paul Barnabe
Seconded by: Trevor Winters

BE IT RESOLVED THAT the hours of construction be limited to the period 9:00 AM till 9:00 PM for the month of June, with the hours of construction in the other months remaining as previously agreed upon in the building guidelines.
Motion Carried.

Boat Cove Development:
Brad has spoken with Chris Hanson, Acting Townsite Manager and discussion is ongoing regarding parking and use of the lot along Boat Cove Road. The question was raised as to where day use boaters park and cabin owners park? Joan James suggested that parking in general is an issue. Because of environmental impacts and bigger cabins, what can be done for more parking? Could the recycling area and parking lot be amalgamated for paved parking spots? The CLCA would like to be involved in boat parking issues (i.e. where would sail boats be parked, are stalls rentable, does the marina have slips for rent, etc) Trevor Winters suggested he would like the parking lot enlarged. Nelda Didychuk suggested we as a group want input regarding boating issues. Keith Winters said the CLCA as per constitution request to be invited to “decisions made in consultation with stakeholders”. Trevor Winters commented that the lake users group of the Wasagaming Tenants Association (WTA) should be discussing these issues with CLCA and the Clear Lake Cottage Owners Association (CLCOA).

Canoe Area Reorganization:
There are over 120 vessels in the canoe area. Brad Collett will try to obtain a progress update from Parks Canada on this area, and refer to the Rac Report which stated organization of the area be a priority and enforced.

Wasagaming Tenants Association (WTA) Update
Diane Cooper, President of the WTA, along with the Presidents of the CLCA, CLCOA and Wasagaming Chamber of Commerce requested a meeting with Superintendent Michaela Kent after each association learned of multiple Clear Lake boat launch closures in various Manitoba newspapers. A meeting was convened in the Superintendent’s office on May 23, 2016, and also included Chris Hanson, Acting Townsite Manager. In general there is a feeling among all associations that there is a lack of consultation and communication occurring with the three large associations, and given the large infrastructure dollars being allocated from Ottawa it was critical going forward that such consultations occur. Superintendent Kent advised that she would respond to the WTA following the meeting, in approximately two weeks.
The President committed to keeping the Board informed as these meetings, discussions and communications continue.

A suggestion was made from the Board that a “thank you” note be sent from the Board to Dale Wallis for his work over the years on behalf of the CLCA. The President advised he would send such a note by email to Mr. Wallis.

There will be an annual general meeting at 9:00 AM at Jamboree Hall on July 3rd. Brad will request that members of Parks Canada attend the meeting for the membership to be updated. At that time the Board hopes to learn more about the Infrastructure Renewal Plan. The Board reaffirmed that the CLCA Infrastructure Priorities are sidewalks, paving, boat cove area, canoe storage area (to name a few). There is a list of recommended trees for planting in the Park, but the group feels we could use direction on where to plant. More discussion will take place with Parks Canada regarding vegetation, developing a tree plan and obtaining a list of acceptable tree varieties to provide to the membership.

Large Item Garbage Collection:
Nelda Didychuk introduced the idea of the Board sponsoring a one-time “large item” garbage collection drive, and advising the membership well in advance. The Board was intrigued and supportive, so she volunteered to research if the Board can hire a company to have a scheduled pick up of the CLCA cabin area to assist those unable to make a trip to the dump. The President will ask the Park if they are able to accommodate this with an “extra” garbage pick-up schedule once or twice a year. The Board agreed the area is getting cluttered with unnecessary “items” that do not have a place in the campground, and such an initiative could help to rectify this situation.

TREASURER’S REPORT:   JUNE 12, 2016

REVENUE: As of September 6, 2015 $ 8,652.61

Membership Deposit 4,310.00
Jamboree Hall donation and deposit 160.00
TOTAL REVENUE $13,122.61

EXPENSES:

September 12, 2015 – Return deposit for Jamboree Hall $ 80.00
Joyce Harland – Mileage to Westoba to make deposits
April 22, May 11, June 1/16 – 60 kilometers x .45 27.00
Deluxe Managed Website expires May 26, 2019 – $161.64 U.S.
.Org Domain Renewal expires July 23, 2019 – $34.41 U.S.
Private Domain Renewal expires July 23, 2019 – $25.47 U.S.
Premium SiteLock expires October 20, 2019 – $167.76 U.S.
$389.28 U.S. 521.38
TOTAL EXPENSES $ 628.38

TOTAL ASSETS TO JUNE 12, 2016 $12,494.23

Westoba balance as of April 30, 2016 $11,849.61
Subtract outstanding cheques 548.38
Add outstanding deposits 1,180.00
Add Westoba Equity 8.00
Add Westoba Share 5.00

BANK RECONCILIATION AS OF JUNE 12, 2016 $12,494.23

PAID UP MEMBERS TO DATE: 258

Respectfully submitted by Joyce Harland, Treasurer, CLCA

Move by: Joyce Harland
Seconded by : John George
BE IT RESOLVED THAT the Treasurer’s report, having been reviewed by the Board, be accepted as presented.
Motion Carried

Other Business:
The Board discussed the safety and health of the membership in relation to fire and evacuation of the CLCA area in the event of fire, tornado or other emergency situation. Parks Canada previously advised the Board they were looking at options to increase the accessibility to and from the cabin area in the event of an emergency. This included the potential to add a new access point as well as install collapsible bollards on abandoned exit roads. The President will contact the Onanole Fire Department to discuss such issues from their perspective and see if they would be prepared to provide the Board with a report or recommendations.

Moved by: Joan James
Seconded by: Keith Vinters
BE IT RESOLVED THAT the meeting be adjourned.

Meeting was adjourned at 11:50 AM

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