ANNUAL GENERAL MEETING MINUTES – SEPT. 5, 2015

BOARD MEMBERS PRESENT: Trevor Winters, Brian McVicar, Brad Collett, Gloria Belliveau, Joyce Harland, Joan James, Nelda Didychuk, Paul Barnabe, Keith Vinthers, JoAnn Lambaert, John George, Andy Urbanowicz.

PARK REPRESENTATIVES PRESENT: Dale Wallis, Dwight McMillan, Robert Raeside
The meeting was called to order by the President at 10:05 a.m.
The President introduced the Board Members and Park Representatives.

APPROVAL OF MINUTES OF 2014 ANNUAL GENERAL MEETING:

ITEMS ARISING: Pam Lucenkiw, 24 – 3rd St. N. – asked if the Board referred to the Rac Report when making decisions. Dale Wallis replied that the Rac Report was considered by the Board on all decisions. Dale gave, for examples, the sewer and water issue, the leases and tweaking the Building Guidelines. He said the Board then decided to take a break, and the new board will look at other issues. Motion to accept the minutes as distributed by John George and seconded by Keith Vinthers. CARRIED.

MATTERS ARISING FROM THE MINUTES:

NORTH STREET LOOPS: Dale Wallis reported that he has taken this under advisement. He said that there are now signs at all 5 streets stating that there is no exit.

NORTH SHORE ROAD: Dale Wallis said that the North Shore Road falls outside the survey for our area and is under the jurisdiction of the Park.
Leanne Wrobel, 15 – 2nd St. N. – requested information about the road. Dale replied that there are delays caused by erosion and the Park is looking for solutions. At the present, it is under advisement.
Alice Birnie, 36 – 2nd St. N. thanked the Park for their quick response when the road was washed out. Dale Wallis has asked for opinions of residents of the North End for information.
Pam Lucenkiw, 24 – 3rd St. N – would like to see the Rac Report used in decision making, and Trevor Winters said it has been used by the Board in many decisions.
Trevor Winters said the Board have developed a process for owners to contact the Board. To clarify situations, owners need to write out their issue, including a signature, and email it to any board member to have the issue raised. Any issue without a signature will not be reviewed by the Board.
Brad Collett, 77 – 4th St. S., suggested that before doing this, owners should try to resolve issues themselves.
Dale Wallis said that neither the Board or the Park are arbitrators.
Dale Wallis said there will be no new lots released this fall.

TREASURER’S REPORT
REVENUE: as of July 5, 2015 $8,485.71
Membership Deposit 340.01
Sold 21 keys 105.00
Jamboree Hall donation and deposit 160.00

TOTAL REVENUE $9,090.71

Expenses:
Print voting ballots for AGM – September 6, 2015 $ 22.83
2 year extended Apple Care Protection Plan for computer 315.27
Theatre rental for AGM – September 6th, 2015 100.00

TOTAL EXPENSES: $438.10

TOTAL ASSETS TO SEPTEMBER 6, 2015 $8,652.61

Westoba balance as of July 31. 2015 $8,752.71
Subtract outstanding cheques 438.10
Add outstanding deposits 325.00
Add Westoba Equity 8.00
Add Westoba Share 5.00

BANK RECONCILIATION AS OF SEPTEMBER 6, 2015 $8,652.61

PAID UP MEMBERS TO DATE – 416 FOR 2014 & 2015 WHICH IS 79% PAID MEMBERS AND 16 MEMBERS HAVE PAID FOR 2016 & 2017, AS WELL AS ONE MEMBER HAS PAID FOR 2018 & 2019.
Respectfully submitted by Joyce Harland, Treasurer, CLCA
Moved acceptance by Joyce Harland and seconded by John George. CARRIED

PRESIDENT’S REPORT: All items have been addressed.

PARK’S CANADA REPORT:
Dale Wallis thanked Dwight McMillan for his help over the past few years, and explained that Dwight has accepted a new position with the park where he will be responsible for Park infrastructure. Doreen from their office will handle permits, etc. at the present time.
Dale Wallis has prepared a Building Guidelines Booklet which is now available at the office.
Dale suggested that owners need a landscape plan, but should not change drainage.
Dale explained that he had challenged the GST inclusion on the sewer and water infrastructure, but has received no decision on this issue. He expects the invoices will be out shortly, and will be due in 30 days from the date of the invoice. Trevor thanked Dale and Dwight for their work in supervising this project.
The Park is doing a number of infrastructure improvements and are hoping to complete more projects in the future.
Trevor asked if the Park has an Arborist or people trained in this area. Dale replied that this is the Park’s responsibility.
Dale said that the Park is looking for ideas for the celebration in 2017.
Leanne Wrobel, 15 – 2nd St. N – asked what owners should do when they have old or dangerous trees. Dale replied that he should be contacted and the Park will address the issue.
Bonnie Barkman, 36 – 3rd St. N – asked if there is any restriction on Park Models. Trevor said that the board had a concern because the Park Models need a separate pole for Hydro. Also there is an issue of congestion as Park Models need their own pole and large propane tanks.
Boyd, 62 – 5th St. S – said that owners could put in electrical furnaces, etc.
Dwight says the Park Models are a good product, meet CSA approval, the pole for Hydro is on their own property with a maximum panel of 100 amps., propane tanks are restricted in size and cannot encroach on setbacks.
Jean Birnie, 36 – 3rd St. N – asked if allowing Park Models should be a decision of the membership and not the Board.
Dwight said if there is damage to the road, the owners and movers are responsible for the repairs.
Louie Rac, 117 – 3rd St. S – Feels Park Models are a great diversity to the area, and the electrical connections are very safe.
Dwight asked for any building questions.
Louis Rac, 117 – 3rd St. S – noted that contractors are extremely willing to work with Dwight. He appreciates Dwight’s dedication to the Park and our area, and thanked the Board and membership for the Association.
Trevor extended his best wishes for Dwight in his new position.
Trevor introduced Robert Raeside, Development Manager, to speak about the boat cove development.
– the boat parking lot is to be cleared out by September 20th, 2015 in order that it can be updated, such as delineated parking stalls, etc.
– the boat inspection is to be moved to that parking lot next summer.
– that parking lot will be only for boats, not recreation vehicles, etc.
– boats not parked in proper spaces will be towed.
– boat launch pads will be replaced.
– all boat docks are to be replaced.
– parking lots have been increased in size as much as is possible.
– the trail on the North Shore will be rerouted to protect architectural artifacts and safety of pedestrians.
– water quality inspections will continue. At present there are no problems.
Joanne Little, 31 – 5th St. N – expressed a concern about the lack of parking for vehicles close to the canoe and kayak area, She also is concerned about access for persons with disabilities.
Katherine Bellemare, 85 – 3rd St. S.- asked if , now that the launch at the second street dock is in place, will that area be improved. Dale replied that the shoreline is under review, some improvements have been made, and they will be looking at more improvement that area.
Yolande Ranson, 24 – 2nd St. N.- thanked the Park for the canoe ramps.
Louis Rac, 117 – 3rd St. S,- asked if there was a plan in place to clean up the canoe area. The Park is looking at this issue.
Jean Birnie, 36 – 2nd St. N. –expressed a concern about boats that have not been given a sticker. There was an issue earlier in the summer when stickers were not available.
JoAnn Lombaert, 9 – 5th St. S,- asked if we could have more swimming docks. Dale replied that he has been promoting extending the walkway through the area which may improve docks, etc. Robert said that the boat launch docks are to be increased.
Nelda Didychuk, 35 – 2nd St. N – suggested that a way to clean up the canoe area would be a notice put in the spring newsletter that in the fall all canoes and kayaks have to be removed. Any left overs could be donated to camps or disposed of. This could be done every two to three years.
Dale indicated to Robert that people want the path extended.
Bonnie Barkman, 36 – 3rd St. N.- asked about pontoon boat parking. Dale replied that every owner is responsible for parking their own boat.
David Breen, 13 – 2nd St. N – asked if the swimming docks at 2nd and 5th are just for swimming or are boats allowed to pick people up there. Robert said that boats must use caution, but they are allowed to pick people up at the docks.
John George, 4 – 4th St. S – asked that those with canoes and kayaks make sure they are visible, by wearing bright clothing, etc. Blue kayaks are almost invisible when on the water.

ELECTION OF OFFICERS:
President – Nominated Brad Colett – Called for nominations three times – nominations ceased.
BRAD COLLETT ACCAIMED AS PRESIDENT.
Vice-President – nominated Patrick Gordon – Called for nominations 3 times – nominations ceased.
PATRICK GORDON ACCLAIMED AS VICE-PRESIDENT.
Treasurer – nominated Joyce Harland – Called for Nominations 3 times, -nominations ceased.
Motion by Brad Collett, seconded by Keith Vinthers that the position of treasurer be extended, CARRIED.
JOYCE HARLAND ACCLAIMED AS TREASURER.
Secretary – nominated Gloria Belliveau – Called for nominations 3 times – nominations ceased.
Motion by John George, seconded by Andy Urbanowicz that the position of secretary be extended. CARRIED.
GLORIA BELLIVEAU ACCLAIMED AS SECRETARY.
There are 3 vacant board positions, Kevin Alguire retired, Nelda Didychuk and JoAnn Lombaert’s positions ended. Nelda Didychuk, JoAnn Lombaert and Lionel Crowther were nominated. Called for nominations 3 times – nominations ceased.
NELDA DIDYCHUK, JOANN LOMBAERT AND LIONEL CROWTHER ACCLAIMED AS BOARD MEMBERS.