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CLCA BOARD MEETING – MAY 16, 2015

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CLEAR LAKE CABIN ASSOCIATION BOARD MEETING
SMOKEY HOLLOW RESORT
MAY 16th, 2015

PRESENT: Trevor Winters, Brad Collett, Gloria Belliveau, Joyce Harland, Keith Vinthers, JoAnn Lombaert, Paul Barnabe, Joan James, Andrew Urbanovicz, Dale Wallis, Dwight McMillan

ABSENT: John George, Kevin Alguire, Nelda Didychuk, Brian McVicar

Meeting called to order at 9:30 a.m.

AGENDA: Moved by Joyce and seconded by Andrew that the agenda be accepted as presented.

MINUTES: Trevor thanked Nelda for taking the minutes of the previous meeting in the absence of the secretary. After review of the minutes of October 18th, 2014, a motion to adopt the minutes was made by Paul and seconded by Brad. CARRIED

MATTERS ARISING: Both items to be covered later in the agenda.

CONTACT INFORMATION: Moved by Paul and seconded by Brad that Board members names, cabin addresses, phone numbers and e-mail addressed be put in the newsletter and posted on the washroom bulletin boards. CARRIED
The 4 board members not present at the meeting to be contacted prior to the information being published.

TREASURER’S REPORT: as of October 18th,2014

Revenue: As of October 18th, 2014 $10,759.27
Membership Deposit 40.00
Total Revenue to 2015 $10,799.27

Expenses:

Mileage – Portage la Prairie Meeting – October 18th, 2014 $ 415.80
Lunch – Portage ls Prairie Meeting – October 18th, 2014 168.85
Mileage – Committee Meeting – John George 160.20
Mileage – Committee Meeting – Joan James 151.20
Mileage – Banking – Dec.1/14 &Apr.9/15 – Joyce Harland 18.00
Return deposit to Kathy Howard – Jamboree Hall from J. Hall 80.00
Site lock(Oct.21/14 – Oct.21/17
Private Domain (Oct.21/14 – July 24/15) 235.53
Stamps 8.93
WTA fees 500.00
Website domain renewal (July 24/15 – July 24/16) 131.06 (US)
Private domain renewal (July 24/15 – July 14/16) 9.99 (US)
Wordpress hosting renewal (May 23/15 – July 24/16 (84.32 US) 131.06 (Can)

Total Expenses to May 16th, 2015 $1,869.57

Total Assets to May 16th, 2015 $8,929.70

Westoba Bank Balance as of April 30th, 2015 $9,066.76
Subtract outstanding cheques 149.06
Add Westoba Equity and share 13.00
Bank Reconciliation – May 16th 2015 $8,929.70

Paid up members to date – 416 This gives us 79% paid up members

Prepared by Joyce Harland. Treasurer

MOU REVIEW: The work guidelines recommended in the MOU are generally accepted. The Board is to provide opinions to Parks Canada.

WATER, SEWAR SYSTEM AND PAVING:
Presented by Dale Wallis
RM CLCA RoadPaving $ 615,897 $——– $ 615,897 $1,110
Total Project Cost $2,443,502 $22,701 $49,576 $9,915 $2,525,694 $4,551
LOTS: Sold 530 Amount to invoice $4,553
Surveyed Lots 25
Total Lots Surveyed 555

2015-16 PARKS CANADA Cabin Area Work Plan: Was reviewed as presented. Moved by Brad and
seconded by Keith that the plan be accepted as presented. CARRIED

BOAT COVE: There will be 4 boat launches operating this summer. There will be a canoe launch at the boat cove as well as the one at the canoe cove. The 2nd Street swimming dock is being replaced with a new sturdier dock. Work is continuing on improving the roads and parking at the boat cove.

RAC REPORT: Dale explained that the Rac Report is information for long term development of the cabin area.

DIRECTION OF BOARD RE BUILDING GUIDELINES: It was decided that the building guidelines do not need to be on our website. Moved by Keith and seconded by Brad that the guidelines and all r3eference to them be removed from the website. CARRIED
It is important that the Board be involved in the building guidelines. The Board will review the building guideline suggestions in the Rac Report and develop firm recommendation. Trevor to call a board meeting for this reason in the next few weeks.

TRAFFIC FLOW ISSUES-NORTH END STREETS: It was suggested that a survey be sent out to all north end residents. It was suggested that all residents be surveyed as the south end have experience that could be useful.

CLCA COMMITTEE MEMBERSHIP:

Buildings and Ground –Trevor and Andy will do the walk around.
Townsite Security – Gloria and JoAnn
Vegetation – Brian, Nelda and JoAnn
Website – Joyce
Newsletter – Trevor and Joyce
Doctor`s Residence –Joan

NEW BUSINESS: The George Neilly Gas Station site has been sold, but future plans are not known at this time.
A quest ion was raised re open propane fires, and Dale replied that no open flames are allowed.
There are several Hydro street lights out or flickering and the procedure for having them fixed is to call Manitoba and give them the number that is written on the pole.

NEXT MEETING: Will be called by the president.

Brad adjourned the meeting at 2:20 p.m.

The above minutes are intended for your perusal only and need to be approved at the next Board Meeting.

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