CLCA BOARD MEETING
ELKHORN RESORT
AUGUST 16TH, 2014
PRESENT: Brian McVicar, Trevor Winter, Gloria Belliveau, Joyce Harland, JoAnn Lambaert, Nelda Didychuk, Joan James, Paul Barnabe, Keith Vinthers, Brad Collett.
REGRETS: John George, Scott Jordan, Kevin Alguire.
The President called the meeting to order at 9:30.
NORTH STREET ROADS – After considerable discussion, Trevor Winters moved that the CLCA recommend to Parks Canada that for the safety of pedestrians, and emergency vehicle access, that all streets in the North End be opened to the shore road and that all impediments on the shore road be removed. Seconded by Joan James. After discussion, Trevor withdrew his motion. Moved by Paul Barnabe and seconded by Nelda Didychuk that for overall safety and infrastructure reasons, the CLCA Board requests that the Park review and provide the CLCA Board with various North Street loop options with costs, with or without paving, by the 2014 Annual General Meeting. Carried with 1 opposed.
SERVICE BOXES – The CLCA Board takes no responsibility for the water and sewer service boxes.
CLCA COMPUTER – A discussion took place on the merits of purchasing an Apple or P.C. There is only about $200 difference in the price. A discussion also took place on the value of a lazer printer. Although a lazer printer is about 3 times the cost of a regular printer, there is a substantial saving in ink. Moved by Joan James and seconded by Paul Barnabe that we have Joyce purchase the computer of her choice. Joan and Paul agreed to amend their motion to read – That we have Joyce purchase the computer of her choice and a double sided lazer printer. Carried.
PARK UPDATE – Dale Wallis joined the meeting for a brief period. Brian McVicar asked Dale about the Stop signs that have been placed on Centre Street. Dale replied that they are to help slow traffic down. There are also stop signs on one of the roads in the south side. Four more signs have been ordered and will be placed when they arrive. It is felt that when the roads are paved, speed will increase and we may have to look at the need for speed bumps.
BUILDING GUIDELINES – Joan James was asked to form a committee to review and clarify the building guidelines.
MICHAEL RAC REPORT – Michael explained that he is responsible for working on the “comprehensive review”. He is working on a long term review of the cabin area (a secondary Plan) based on best practices and procedures, as an assist to the Park and Board. The Board will shortly receive a copy of his report.
Michael will make a 10 – 15 minute presentation to the AGM, explaining his responsibilities and will then be prepared to spend some time answering questions.
Brad Collett asked Michael which issues he thinks are the most controversial? Michael answered with
– Issues on the boat cover, parking and traffic, however this issue is too complex and has been removed from his report.
– Parking, trying to find a middle ground, improve lake shore, perhaps an extra dock
– Trevor reminded all that the cookshacks impede the straightening of the back lanes. Michael answered that the cookshacks provide an intricate social atmosphere, one of the last places left to interact with neighbours.
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– Brian thanked Michael for attending our meeting.
Trevor said that he feels the CLCA needs to put forth a strong Board. He feels the Park wants to take a step back and for the Board to take a more leadership role. He encouraged the incoming Board to be prepared to be a very strong Board but also said that the Park needs to stop dragging their feet, as they have the final say. Multiple comment cards need to go to the administration office. A discussion occurred on the value of the Development Review Board that was disbanded, and it was decided that we need to ask for the assistance of the WTA in looking at perhaps resurrecting this board.
CLCA PROCEDURES BOOKLET – This booklet has been prepared by Roy White, and now needs to be changed from Word to a publishing format, which would be quite expensive. Moved by Brad Collett and seconded by Nelda Didychuk that we do not print the booklet, but put it in the website. Carried.
SECURITY – An incident occurred in the south end regarding a group a young people who were noisy and out of control, threatening residents and causing great concern. The police were called, but said they could not help. These people were renters, and the Board feels that if you are renting out your cabin, please be very careful who your renters are. It is important to note that the only way we can increase the amount of security we have in our area is to be sure to report every incident that happens to the proper authorities. The numbers are posted on the washrooms a well as printed in the newsletter and on the website..
FINANCE –
TREASURER’S REPORT AS OF AUGUST 14TH, 2014
REVENUE: As of June 20, 2014 $ 7,139.40
Membership deposits 4,845.00
Jamboree Hall donations deposit 320.00
Sold 8 keys 40.00
TOTAL REVENUE AS OF AUGUST 14, 2014 $12,344.40
EXPENSES: Printing for General Meeting $ 63.45
June 22/14 Board Breakfast Meeting 152.12
April 26/14 Trevor Winter & Gloria Belliveau –
Mileage to Board Meeting in Portage la Prairie 199.35
Return deposit to Cindy Rose for Jamboree Hall 80.00
June 20, 24, 27, August 7, 14/14 Joyce Harland
Mileage to bank, post office, & for printing 37.80
Receipt books and pencil sharpeners 8,75
TOTAL EXPENSES TO AUGUST 14, 2014 $ 541.47
TOTAL ASSETS TO AUGUST 14. 2014 $11,802.93
Westoba Balance as of July 3, 2014 $10,118.28
Add outstanding deposits $1,720.00
Subtract outstanding cheques 48.35
Add Westoba Equity and Share 13.00
BANK RECONSILIATION AS OF JULY 31, 2014 $11,802.93
Respectfully submitted by Joyce Harland, Treasurer, CLCA
Joyce reported that we have 365 paid up membership. She thanked Joan James and Gloria Belliveau for their help in collecting memberships.
Moved by Paul Barnabe and seconded by Brad Collett that we ask the Park for the construction of a handrail to the 2nd street swimming dock. Motion withdrawn. Moved by Nelda Didychuk and seconded by Joyce Harland that we approach the Park to have them put in an accessible pathway and handrail to the 2nd street swimming area. Carried.
NOMINATIONS – Trevor has the ballots and voting cards ready. Trevor remarked that it is an unusual year, with both the President and Vice-President resigning.
As previous past president, Jeff Sim will conduct the elections.
President – Trevor Winter
Vice-President – Brad Collett
Secretary – Gloria Belliveau
Treasurer – Joyce Harland – special motion needed
Board Members – 2nd yr. of 2 year term –
Nelda Didychuk, JoAnn Lambaert, Kevin Alguire
5 Board Member positions open – candidates are
Joan James, John George, Keith Vinthers,
Paul Barnabe, Greg Fleck and Mary Orr
Registration will be at 9 a.m. Six volunteers are needed. Brad Collett. Trevor Winter, Joan James and JoAnn Lambaert volunteered.
Following discussion, the Board decided that anyone can attend the meeting, but only members can speak and vote. Anyone wishing to speak will be asked to clearly state their name and cabin address and show their voting card. The President will include this in his opening remarks.
Moved by Brad Collett and seconded by Paul Barnabe that the meeting be adjourned at 12:50 p.m.
