CLEAR LAKE CABIN ASSOCIATION GENERAL MEETING MINUTES, JULY 1, 2012

CLCA SPRING GENERAL MEETING

SUNDAY, JULY 1st, 2012

JAMBOREE HALL, CLEAR LAKE

  Prior to the meeting being called to order the following items took place:

 PRESENTATION:  In acknowledgement of the 35 years of entertaining service of the Clear Lake Eye Patch Band, Gary Cavanagh and John George, on behalf of the CLCA, presented monogrammed sweatshirts to Ron Kille, Don Kille, Ron Thomas and Don Sullivan.

 PRESENTATION:  Dale Wallis, Townsite Manager, explained the policy of Parks Canada with respect to the issue of sewer and water.  He informed the meeting that our campground was NOT in compliance with the National Parks Act, and this non-compliance would not have been allowed much longer.

 PRESENTATION:  Our President, Trevor Winters, read and explained the Rules of Procedure for the meeting. He also introduced Roy White as our Parliamentary Expert.

 President Trevor Winters called the meeting to order at 11:25 a.m.

 Hugh Davis, 21 – 3rd St. S – called a Point of Order.

 President Trevor Winters ruled him Out of Order.

 Roy White asked Mr. Davis to please put away the Megaphone and use the microphone we provided. Mr. Davis replied that he did not have to as he had his own.  Mr. White again requested he put away the Megaphone as there was no place for it in this meeting.  Mr. White then clarified the Rules of the Constitution.

 Bruce Hembroff = 53 – 5th St. S. – spoke on Rules of Order, disagreeing with the President’s Rules of Order.

 Hugh Davis – 21 – 3rd St. S. – challenged the President’s ruling.

 President Trevor Winters ruled the challenge Out of Order.

  Garry Paton, 42 – 1st St. S. – Asked whether the President’s ruling stands or not.

 John Bachewich, 42 – 1st St. S. – MOTION – I move that we challenge the ruling of the chair.

 Voting Results – In Favour – 109, Opposed – 161, MotionOverturned.

 Returning to Agenda items:

 INTRODUCTION OF BOARD MEMBERS

 Past President – Bruce Hembroff

President           – Trevor Winters

Vice President – Gary Cavanagh

Secretary          – Gloria Belliveau

Treasurer          – Joyce Harland

Board Members – Joan James

                                  Brian McVicar

                                  John George

                                  Roy  White

                                  Scott Jordan

                                  Kevin Alguire

                                  Nelda Didychuk

                                     Jo-Ann Lambaert

 REVIEW OF PROCEDURES

 Brent Munroe, 75 – 2nd St. S. – Requested information re the voting.  Was told it would be tallied and given to him later.  This is when the comparison between the number of votes and number of cabin owners was tallied with 270 votes cast and 332 owners registered.

 REVIEW OF AGENDA

 MOTION: Moved by Andy Urbanowicz, 23 – 1st St. S., and seconded by Wayne Clayton, 109 – 3rd St. S that the agenda be accepted as presented.   CARRIED.

 APPROVAL OF SPRING MEETING, JULY 3rd, 2011

 Moved by Brent Munroe, 75 – 2nd St. S. that we approve the minutes of the members spring meeting of July 3rd, 2011 as distributed.  Seconded by Anne Kadyschuk, 90 – 3rd St. S. CARRIED.

 MATTERS ARISING

 Wayne Clayton, 109 – 3rd St. S. – We were told at the meeting last July that the Community Plan would be signed last August, and it is still not signed, what is being done.  President Trevor Winters replied that letters have been written to the Minister, with copies to MLA’s, Park Superintendent and Western and Northern Manager in Calgary.  The matter is still ongoing.

 Brent Munroe, 75 – 2nd St. S. – asked if there was a reason the wording in the invoice Service Fees was changed to Town Maintenance Fees.  Dwight McMillan, Parks Canada, replied that it was simply a change in wording and did not mean anything other than that.

 TREASURER’S REPORT

 Clear Lake Cabin Association Treasurer’s Report as of June 28, 2012

Revenue:  As of April 30, 2012                                                           $5,147.18

                        Income from memberships                2,120.00

                        Refund from One&One Website server                  10.14

Total Revenue to June 28, 2012                                                                   $7,277.32

Expenses:  Printing, stamps, envelopes for mail-outs           1,343.73

Ink cartridge and receipt books                                                             26.22

     President’s mileage re printing – 100 km.x .40                       40.00                                                                                                              Roy White’s mileage from Wpg.to meeting & lunch June 9     200.00

WTA fees for 2012                                                                                  1,000.00

Trevor Winter’s lunch for WTA meeting Sept. 2011                    18.18

Hall rental for Board Meeting and buns – May 19/12               60.25

Friends of RMNP – rental for Board Meeting – June 9/12           55.00

Cam Heming – New Website Design – May 23/12                    483.00

Go Daddy – New website server (1 yr. term) May 24/12                            56.88

Total Expenses to June 28, 2012                                           $3,283.26

Total Assets to June 28, 2012                                                                         $3,994.06

Westoba Bank Balance as of May 31, 2012               $5, 037.16

Add Outstanding Membership Deposits                     1,300.00

Add Outstanding Refund                                                                  10.14

Subtract Outstanding Cheques                                              2.366.24

Add Westoba Equity & Westoba Share                                13.00

Bank Reconciliation                                                                                        $3,994.06

Respectfully submitted by Joyce Harland, Treasurer of CLCA.

Acceptance of Treasurer’s Report made by Joyce Harland, seconded by Brent Munroe. Carried.

 PRESIDENT’S REPORT

 President Trevor Winters had previously handed out a rate comparison sheet comparing the rates paid in nearby campgrounds.  He now asked people to read them to help understand the increases that would come if we stayed on the one year camping permit.

 President Trevor Winters asked Dale Wallis, Townsite Manager, to speak on the Sewer and Water and Lease issues.  Dale felt that the major issue regarding Sewer and  Water was the up front payment of $5,000.00.  Dale explained that both the CLCA Board and the Park are looking for ways to pay the $5,000.00 instead of having to pay it up front, and they will continue to do so.

 Trevor reported that information has been sent out to all cabin owners.  He explained that the lease fees are based on the lot values which are currently $75,000.00 per lot.

                Lease fees (based on $75,000.00) $1,125.00

                Water & Sewer, Garbage, etc.       $ 425.00

                                                                           $1,550.00 in 2013

If we can get the $5,000.00 amortised over 10 years it would be $500.00 per year.

 With regard to the inquiries he has received regarding sewer and water, Trevor reported that 5 people just wanted additional information, 8 people indicated support and 10 people disliked the decision.  The vast majority of people seem to favour the dual system.  The dual system was first raised by a special committee of the CLCA Board back in 2007, but at that time Parks Canada would not agree with this concept.  In January of this year, Dale Wallis of Parks Canada said they were prepared to run a dual system for as long as it is required.  It seemed to your Board that this would satisfy the owners who wanted Sewer and Water, and also satisfy the owners who did not want Sewer and Water.  The Board felt it was an offer that was too difficult to turn down, and the motion was passed.  It was after the motion was passed that Dale informed us that we were not in compliance with the National Parks Act, and he did not know how long they would allow us to remain in non-compliance.  The Board hoped that this solution would stop the acrimony and fighting, and start the healing process for all.  Your Board are still actively working on a solution for funding for the $5,000.00 and will continue to do so.

 Bruce Hembroff – 53 – 5th St. S. –  spoke on the value of leases.  He feels that all lots are not the same, but no consideration seemed to be given.  QUESTION:  What is the process re a dispute on the price? SECOND QUESTION:  Is kitchenette maintenance included? THIRD QUESTION:  Regarding the dual system, who pays to operate both systems?

 Dale Wallis replied that land assessments are done according to rules.  The final value will be decided next April, presently is $75,000.00.  Challenges can occur after the lease is signed, may be by arbitration or in Federal Court. Maintenance of the kitchenettes will likely fall under the municipal Assistance Fund, which hopefully will show a funding increase for the cabin area.  This fund is reviewed annually by the WTA.

 With respect to the dual system, at some point in time, the washrooms will be at the end of their lifetime.  The signed agreement says they will stay as long as needed; no one will be forced to put sewer and water in their cabin.

 Regan Smith, 32 – 4th St. N. – expressed a concern about the difference between permits and leases, and asked about upgrades. She gave as an example the swimming docks as there are many in the cottage area and only 2 in ours.  She would like either more docks in our area or the current docks enlarged.

 Dale explained that two of the differences between permits and leases are that you cannot get a loan with a permit but can with a lease, and the rate for permits will go up every 5 years.  With regard to the docks, if it was felt that item was wanted, it would have to be identified so it could go on the work plan.

 Wayne Clayton, 109 – 3rd St. S –asked for further explanation about the regulations requiring hook-up to Sewer and Water.

 Dale Wallis – explained that the Parks Agency did not play the regulatory body.  The Water and Sewer regulations, enacted in about the year 2000 state “any building that abuts on a roadway shall connect to Sewer and Water.  For 12 years, the Parks Agency has been allowing the CLCA Board to decide when to move forward.

 Wayne  Clayton – 109 – 3rd St. S – Does whole campground need to connect, the whole campground is not a building.

 Dale Wallis – Every street has Sewer and Water.

 Wayne Clayton – 109 – 3rd St. S – The regulations state MUST connect.  Unless the Board gets in writing that the regulations will be met, it sounds that we will have to connect.

 Dale Wallis – The agreement in 2005 was to run the lines to the lot line.  The current agreement is to run the lines to the front of the cabin.  Parks Canada Agency agrees that this satisfies the regulation.

 President Trevor Winters – Parks Canada have been extremely   good regarding this regulation.

 Julian Shavers – 34 – 5th St. N. – What are the implications to the trees and shrubs?

 Dale Wallis – It is anticipated that the work will be done in the fall and spring as much as possible.  Three Quarters of the system is already in.  The lines are in the front street and there are not many shrubs or trees on the front street. The Park ensures the environment is not adversely affected.  In comparison, there is an impact on the environment of not doing the project.  In 1990, the assessment showed 1,000 violations.  The impact of emptying night pails in bushes, grey water pits under cabins, for example, has caused a spike in the fecal chloroform counts in the lake.  This causes a public safety issue – the Park is to protect the Park and the people in the Park.

 Greg Fleck – 25 – 3rd St. S. – There are three options regarding the lease, but I cannot see the reason for any other than Option 3.

 Trevor Winters – All options must be explained.

 Dale Wallis – The formulas are set in the regulations.  Some people have chosen options 1 or 2, but now all currently are in Option 3.

 Rob Gerry – 34 – 4th St. N. – Was there an engineering study re $5,000.00 infrastructure cost and is it tied to leases?

 Dale Wallis – Waskesieu did water and sewer first, then leases a few years later.  The assessment is not tied to leases, but was updated by the changes the Park made – i.e. – lines run to the front of the cabin.

 Jeff Sim –12 – 4th St. N. – Where does the line end?

 Dale Wallis – At the cabin.

 Judy Mueller – 78 – 2nd St. S. – When the public washrooms are closed, will they be closed all at once or one by one?

 Dale Wallis – After 5 years, the CLCA Board and Parks Canada will meet and review the need for each washroom.  The shower building can remain until the end of its lifetime.

 J. Frank Johnston –30 – 4th St. N. – Raised a concern about the letter which says pay the $5,000.00 or get kicked out.  He feels that under the circumstances, most things are amortized.  He is very upset by the idea that you would be kicked out if you do not pay. He also expressed a concern that the survey was not a vote.  He feels that the Board has not worked hard enough to convince the government to amortize the $5,000.00.

 Trevor Winters – Trevor explained that the committee is working very hard on this issue, and in fact, have a meeting with Robert Sopuck this week.

 Dale Wallis – He would like to see the letter threatening to kick out anyone who does not pay.  He explained that the Park has never kicked anyone out and is always willing to work with people.  With regard to the statement that the Park is broke, in clarification, the Park has used up its lending capacity with the water treatment plant, etc.; therefore, they do not qualify for any more money.  Like the CLCA Board, the Park has not given up trying and has not finished exploring opportunities.

 Tania Cobbe–19 – 3rd St. S. – Thanked all Boards, previous and present, for their hard work, all voluntary and in theirpersonal leisure time, working for nothing.  She reminded people of the way cabins had to be moved out prior to the late 1960’s and the installation of electricity, both of which are examples of the onward vision of the Boards.  We have to move forward. The CLCA Board were offered a dual system, hoping to satisfy all.

 Trevor winters – Thank you very much.

 Andrew   Urbanowicz – 23 – 1st St. S. – Andrew proposed a fund be established for those who cannot afford the $5,000.00.  Andrew and his wife offered to start the fund with a donation of $ 1,000.00. Andrew thanked the Board for their work.

 Trevor Winters – Thanked Andrew for his generous offer and said the Board will follow up.

 Mr. Mutter –107 – 3rd St. S. – Questioned the Board’s authority to bind us to Leases and Sewer and Water.  He said the Constitution sets up how to proceed, what must happen when long-term situations occur, that a vote must happen.

 Trevor Winters – Explained that had we not been able to have a dual system, but only sewer and water, there would have been a vote and the dual system would have been off the table.  The dual system seemed the best option.

 Roy White – We are an association and any association can make decisions.  We make recommendations.  We made a recommendation to the Park to continue to pursue Leases and Sewer and Water.

 Mr.  Mutter –107 – 3rd St. S.  – The Board cannot make this decision.  It must go to a vote.

 Trevor Winters – The comment is received and noted.

 Malvin Valentini – 17 – 2nd St. S – Why is the season based on 7/12ths?  Preference would be 6/12ths.

 Dale Wallis – Parks Canada leases are either 7/12ths or 12/12ths, with water turned on weather permitting.

Brent Munroe – 75 – 2nd St. S. – Asked for the numbers re the voting to be kept.

 Trevor Winters – The numbers are recorded in the minutes.

 Maureen Munroe – 75 – 2nd St. S – Cancelling leases mentioned in project.

 Dale Wallis – Parks Canada have never cancelled a lease.

 Hugh Davis – 21 – 3rd St. S. – If the Board had not agreed would the Park have gone ahead?

 Trevor Winters – We have always had a good rapore with the Park.  The Park provided us with an incentive.

 Greg Fleck – 25 – 3rd St. S. – The introduction of dual system is a game changer, The Board should have provided all owners with information and then asked for a vote, The Board removed owner’s right to have a say.

 Trevor Winters – Are you opposed in principal to the dual system, or is it the money issue, the $5,000.00 up front?

 Greg  Fleck–25 – 3rd St. S. – Why were the Board afraid to ask?

 Trevor Winters – The Board’s responsibility is to accept and give recommendations to the Park.  If this issue had gone to a vote, it would have delayed a couple of years and the costs would have gone up.

 Robert Grain – 26 – 4th St. N. – The costs of maintaining the public washrooms is not free, someone is paying.  Parks Canada said 320 for cleaning and maintenance – different formula.

 Dale Wallis – There is a process in the Parks Act.  The work plan has a fund of money which is decided by all groups as to where to spend the funds.  The CLCA Board has a say.

 Joelle Robinson – 70 – 4th St. S. – Everyone cannot negate the importance of how Parks Canada has treated us.  We are on a camping permit. We do not have guarantees that our permits will continue.  The Board has invested a lot into leases to give us security. Thanks Board for Sewer and Water. Parks Canada has a huge commitment to the environment.  Just appreciate how much your investments have increased.  Everyone look at your investments.  The Board put a lot of dedication and time into this and should be commended.

 MaryAnne Hembroff – 50 – 4th St. S. – We do appreciate the effort, but the Board was elected to represent all and the Board did not represent all.  We are concerned that all were not included.  We would like a proper vote. Follow proper procedure.

 Brent Munroe – 75 – 2nd St. S. – I move that the Board be dismissed as they have not acted for us.

 Roy White – The Board is elected for a 2 year term. The motion is Out of Order, not allowed in the constitution.

 Bruce Hembroff –  53 –  5th St. S.  – Point of Order not acted on.

 Trevor Winters – Out of Order.  Need to have motions based on constitution.

 Following procedures on order in a meeting  as defined in Bourinot’s Rules of Order, the chairman called for order and named Past President Bruce Hembroff as the individual responsible for the ongoing disruption and disorder.  When the individual would not come to order, the chairman declared that he could no longer maintain order in the meeting; the meeting was adjourned until September, 2012.

THE ABOVE MINUTES HAVE BEEN POSTED HERE FOR OUR MEMBER’S INFORMATION ONLY.  THEY STILL MUST BE APPROVED AT THE SPRING MEETING IN JULY, 2013.

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