Call to Order: 10:05 a.m.
Introduction of Board Members: Bruce Hembroff – past president, Trevor Winters – president, Gary Cavanagh – vice-president, Teddi Brown – secretary, Joyce Harland – treasurer, Gloria Belliveau, John George, Joan James, Scott Jordan, Brian McVicar, Roy White, Kevin Alquire (regrets)
Approval of Agenda: Elections will be moved from item 11 to item 9 on the agenda. Add public use of washrooms and cook shacks to item 12.
Motion to accept the agenda as amended.
Moved by Brian McVicar, seconded by Alice Birnie , 36 2nd St. N.
Carried.
Approval of Sept. 5, 2010 AGM minutes: Motion to accept the minutes as circulated. Moved by Roy White, seconded by Gloria Belliveau.
Carried.
Business arising from the minutes: The CLCA web site member forum issue has been resolved. We have purchased .com so it is now linked to .org. We are looking into the cost of signage for the wood sheds. The RCMP Shoal Lake Division enforces water safety in our area. A letter has been sent to them and the superintendent regarding enforcement of regulations. The Community Plan is still not signed. A letter approved at an executive meeting will be posted on line for members to sign regarding the Community Plan.
President’s Report: Posted on line.
Motion: I move to accept the President’s Report as presented. Moved by Trevor Winters, seconded by Nelda Didychuk, 35 2nd St. N. Carried.
Bruce Hembroff, 53 5th St. S.: The trees simply need to be trimmed. We have asked not to have our back lane graded as it brings up the dirt and results in a mess.
Treasurer’s Report: Presented by Trevor Winters
Clear Lake Cabin Association Treasurer’s Report as of August 31, 2011
Revenue: As of June 30, 2011 $7,515.54
Income from memberships $1,460.00 Total Revenue to August 31, 2011 $8,975.54
Expenses: To August 31, 2011
Printing and photocopies $ 333.36
Breakfast Board Meeting July 2, 2011 98.00
Ink Cartridges 70.54
Trip to Waskesiu (4 members) 1,233.66
Bank Travel 15.00 Web site July 24,2011 to Jan.24, 2012 29.43 Total Expenses to August 31, 2011 $1,779.99
Total Assets to August 31, 2011 $7,195.55
Westoba Bank Balance as of July 30, 2011 $2,462.16
Subtract outstanding cheques 1,419.61 Add outstanding membership deposits 1,140.00 Add Westoba Equity 8.00
Add Westoba share 5.00
Add Term Deposit 5,000.00
Bank Reconciliation: $7,195.55
Total members paid to date – 434 (83% of 525 cabin owners)
Respectfully submitted by Joyce Harland, Treasurer of Clear Lake Cabin Association
Motion: I move to accept the Treasurer’s Report as circulated. Moved by Brian McVicar, seconded by Paulie Pow, 31 2nd St. N. Carried.
Committee Reports:
Townsite Security/Neighbourhood Watch: A meeting was held for the cabin owners. four were in attendance. Those owners didn’t feel we needed a walk around at night. Points for all cabin owners to watch out for were stealing firewood, inappropriate behaviour, locking your cabin and vehicles and not letting strangers into the shower building.
Development Review Board: No meetings have been held this summer.
Motion to accept the DRB and townsite reports made by John George, seconded by Ed Didychuik, 35 2nd St. N. Carried
Vegetation: Trees were planted last fall and are doing well. Scott recognized his grandfather for helping him to check the growth of the trees. Three points to consider. We are looking to replace the large stump in the green space with a new tree. The three burr oaks behind the Jamboree Hall are not doing well and may be replaced. The grass around the trees needs to be trimmed.
Pam Lucenkiw, 30 3rd St. N.: What about the care and feeding of a new tree if you ask for one?
Scott: Ultimately, you are responsible for it.
Motion to accept the vegetation report made by Gary Cavanagh, seconded by John Kelly, 4 3rd St. S. Carried.
Marine: Nil report.
Web Site: .com will link into .org now.
Elections: The following slate of officers was presented:
– President: Trevor Winters
– Vice-President: Gary Cavanagh
– Secretary: Gloria Belliveau
– Treasurer: Joyce Harland
Nominations were called for three times from the floor.
The executive officers were declared elected by acclamation.
The following people let their names stand for the Board of Directors: Scott Jordan, Kevin Alguire, Teddi Brown, Nelda Didychuk
Nominations were called for from the floor.
Gail Diller, 10 4th St. N nominated JoAnn Lombaert, 9 5th St. S.
Nominations were called for two times from the floor.
Teddi Brown had allowed her name to stand on the slate provided there were no nominations from the floor. Since one nomination was made, she removed her name from the slate. Therefore no election was held and the board members were declared elected by acclamation.
Community Plan/Comprehensive Review/Board Policies: Trevor reported on the trip that was taken to Waskesiu and a Power Point presentation was given. The CLCA Board Policies will be posted online. Parks Canada will be sending out a survey to all cabin owners re the development of the area. Please fill it out and return it to Parks Canada. Results will probably be posted online. The Health Inspector has passed our washrooms and shower building. Little things have to be done. The washrooms and shower building can be brought up to code for about $60,000.00. The full report will be posted online.
General Business: J. Kelly raised two issues he feels need to be addressed. One is speed limit signs are posted at the North and South entrances to the seasonal cabin area (maximum 20). Some drivers seem to forget that as soon as they turn south on 1st South. It becomes a speedway. (Driving well beyond the maximum 20). What can be done? The second issue is dog owners and visitors need to be reminded that dogs are on leash and pick up the dog poop.
Another issue raised was garbage by the bins on the long weekend because they are full. Also the recycling bins can be overloaded.
Report from Parks Canada (Dale Wallis and Dwight McMillan):
Dale Wallis: Changes have been made to the schedule for next year. One more garbage pickup will be done. To alleviate last year’s problem, more recycling bins have been added to the recycling centre this year. I will look at it again next year.
Dale met with the new MP on Friday and hopefully the Community Plan will be signed this fall. The sewage lagoon is up and running.
Parks position is that we want to respond to cabin owners needs. Thus with the comprehensive review, we are asking the various survey questions. One survey question will include the cook shacks and hydro. Parks Canada is going to a fee review this winter. Dale reviewed the various items in the survey and asked for feedback and any additions.
Bruce Hembroff gave a brief history of what has occurred re building regulations, etc. His opinion is the survey indicates possible solutions. Example re leases: Will the lots be surveyed? What will the release fee be?
Parks response is the questionnaire probably asks more questions than it answers. Please consider your response. What would you like to see in the comprehensive review? What information would you like? Dale is hopeful it will be sent out in the next week or two with a return date of the end of October.
Question: On what basis will the increase of fees be determined by the Park?
Dale: Camping fees are determined in a review. It is approximately 18 months for a new fee to come into effect. An estimate for a lease would be $70.00 a square foot.
Pam Lucenkiw, 30 3rd St. N.: I feel our meetings are rushed. There is so much information to absorb. Would it be possible for the Park to have more meetings to inform us?
Dale: Yes.
Pam: I would like to see more of what the expectations are on us by the Park.
Dale: Parks mandate is negative impact. For example, if we went to larger lot sizes, it would not necessarily mean larger cabins.
A discussion has been held re the Parks developing a few cabin plans that could be purchased by cabin owners.
Ed Didychuk, 35 2nd St. N.: Are there plans to reopen the development at Lake Katherine?
Dale: My understanding is there are some ongoing discussions.
The washrooms and cook shacks are owned by the public and can be used by them. Feel free to redirect people to the campground for a shower use or other places.
Next Meeting: The General Meeting is scheduled for Sunday, July 1, 2012 at the Jamboree Hall.
Adjournment: Motion to adjourn at 12:40 p.m.
Note: There were 68 cabins in attendance and 14 proxies.
Respectfully submitted,
Teddi Brown, Recording Secretary
Note: It has been my pleasure to serve as secretary for the past four years. I have tried my best to accurately record the proceedings of all meetings I attended and wish the new secretary all the best in her endeavours. Thank you to all cabin owners who gave me this opportunity to be a part of the Board.
Teddi Brown
THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE MEMBERSHIP OF THE CLCA, AND ARE PLACED HERE FOR YOUR PERUSAL AND IN PREPARATION FOR THE 2012 ANNUAL MEETING WHEN THE MINUTES WILL BE DEALT WITH BY THE MEMBERSHIP.
