CLCA GENERAL MEETING
July 3, 2011
JAMBOREE HALL
Call to Order: 10:05 a.m.
Review of Agenda: Motion to approve the agenda. Moved by Roy White, seconded by John George. Carried.
Introduction of Board Members: Trevor Winters – president, Gary Cavanagh – vice-president, Teddi Brown – secretary, Joyce Harland – treasurer, Gloria Belliveau, Roy White, John George, Joan James, Kevin Alguire, Scott Jordan, Bruce Hembroff
Absent with cause: Brian McVicar
Approval of GM Minutes of July 4, 2010: Motion to accept the minutes as circulated.
Moved by John George, seconded by Scott Jordan.
Carried.
Matters arising from the minutes: The Minister has not signed off on the Community Plan. The road signage at the entrance roads is now in place. The camping fees have been split into two instalments. The website has a new member forum page in place and it is working.
President’s Report: The president’s report will be posted on the website.
Ryan Givoli tendered his resignation and his position will be filled at the next AGM. Don Huismann retired and Dale Wallis is the new townsite manager. Details of the comprehensive review are available on the website. A four person delegation (Bob Fraser, Trevor Winters, John George, Joan James) will be going to Waskesiu with some key items: permit versus lease, infrastructure and marina.
Ron Kadyschuk, 116 1st S.: Thanks to the people who keep things rolling. It is very helpful.
Motion to accept the President’s report. Moved by Kevin Alguire, seconded by Alice Birnie. Carried.
Treasurer’s Report:
Clear Lake Cabin Association Treasurer’s Report as of June 30, 2011
Revenue: As of April 30, 2011 $8,711.75
Total Revenue to June 30, 2011 $8,711.75
Expenses: To June 30, 2011
Canad Inn at Portage for Board Meeting and Dinner $ 332.72
Travel for Board Meeting May 7, 2011 384.00
Flowers for Teddi Brown (Bereavement) 95.49
Printing 10.88
Stamped envelopes for Spring Newsletter 373.12
Total Expenses to June 30, 2011 $1,196.21
Total Assets to June 30, 2011 $7,515.54
Westoba Bank Balance as of May 31, 2011 $2,502.54
Add Westoba Equity 8.00
Add Westoba share 5.00
Add Term Deposit 5,000.00
Bank Reconciliation: $7,515.54
Total Members paid to date – 363 (69% of 525)
The members paid to date has increased by about 15.
Motion to accept the Treasurer’s Report. Moved by Scott Jordan, seconded by Gary Cavanagh. Carried.
Committee Reports:
Vegetation: The trees that were planted in September 2010 appear to have weathered the winter well. Scott is open to suggestions to having a tree planted on any cabin owner’s lot.
Ken Griffiths, 19 5th S: When will the park be able to clean up the downed trees on the green belt?
Scott: The Park cannot give a firm answer. There are pages of trees to be cleaned up.
Motion to accept the vegetation report. Moved by John George, seconded by Kevin Alquire. Carried.
Security: Gloria is working with Sandy Lake to find out how their neighbourhood watch works. She will be asking cabin owners to volunteer to patrol midnight to 5:00 a.m. The program is dependent on the owners cooperation. Motion to accept the security report. Moved by Alice Birnie, seconded by Bruce Hembroff. Carried.
Development Review Board: No new concerns have arisen in the cabin area. There have been some in the cottage/business areas. Motion to accept the development review board report. Moved by Scott Jordan, seconded by Gale Simpson, 24 3rd N. Carried.
Website: To date, not that many people have posted to the forum.
Bill Clark: Could we get an e-mail alert to let us know something new has been posted?
Scott: RSS can be set up which gives automatic notification.
Motion to accept the website report. Moved by Gloria Belliveau, seconded by Gary Cavanagh. Carried.
Newsletter: The cost for the newsletter is approximately $550.00. It is the one sure way to contact all cabin owners. We could do it electronically to save money. However, not everyone has a computer.
Marine: The triathlon practice buoys are in. They are yellow. You can train on this course. The buoys will be left in permanently. There are new signs for the boat cove. New rock pile markers have been asked for as the old ones are faded. If you are parking your boat overnight in the parking lot, please park on the perimeter rather than the middle. This will allow easier day use. The Park has been asked for a sign.
Trevor Winters: Last year you talked about insurance. Do you have any more information?
John: It depends on your carrier.
Pam Lucenkiw, 30 3rd St.N: Are there any more boats that would appear on the lake with an enhanced marina?
John: That is conjecture and would be hard to say. It would hopefully eliminate congestion.
Pam Lucenkiw: It is just for the cabin owners?
John: No. It is for anyone in the park.
Pam Lucenkiw: Is it user paid?
John: Yes. We can have security.
Bruce Hembroff: Is there any timeline?
John: No timeline.
Bruce Hembroff: Is there any plan?
John: No. The board has developed a policy.
Rob Gerry, 34 4th St. N.: Are there any plans to improve the ramps?
John: The prevailing winds and wave action is causing the problem. We can clean them. It is another reason why we need a marina.
Question: It seems the cove road is deteriorating at the north entrance.
Dale Wallis: The road is not included in the townsite map. If a marina is ever going to get built, it will have to be done with private funds. A private entrepreneur could come forward with a plan to present to the Park.
Motion to accept the marine report. Moved by Bruce Hembroff, seconded by Gary Cavanagh. Carried.
Parks Canada, Dale Wallis: The constraints for the Park are we don’t have the funding and need to live with what we have, to do the projects. My understanding is the Community Plan will be signed in August. We will then be headed into a comprehensive review. I will provide good quality information and advice and have all the information that Waskesiu had.
Bruce Hembroff; Are there any plans to keep the North Shore launch open?
Dale: We want to maintain status quo and try to maintain all the current launches.
Alice Birnie, 36 2nd St. N.: Are there any plans to fix up Jamboree Hall?
Dale: I have sent a note to the maintenance department to paint it. Hopefully they will get to it this year. (Dale thinks that it is the Park’s responsibility to pay for it.)
Question: Is the weather cam on the administration building accessible?
Dale: The issue appears to be getting our signal out beyond the Park. There is some concern about opening outside the Park without a fire wall.
Kevin Alguire: What is happening with the east end?
Dale: There are plans but no funding.
Bruce Hembroff: Has there been any impact with the Harper majority government?
Dale: Usually there are projects available if stimulus funding is available. Parks Canada has had a no new job policy for the past three years. There is a tightening of the purse strings. We have not seen any new hits. Some of the carry over projects have been shut down.
Question: Are there any plans to reopen the road to the wishing well?
Dale: We have looked at options and are trying to find a way to get it reopened. A project engineer is looking at it. There is some concern about liability.
Question: re the trees down in the green space.
Dale: The plan is to clean up all the tress over the course of the summer. The budget was $40,000 overspent last summer and is already overspent this summer. According to Park regulations, no cabin owner can cut down vegetation without permission. For
example, cut down trees, etc. to make a parking spot.
Pam Lucenkiw: Does a yellow plastic thing tied around a tree mean anything?
Dale: You can check to see if there is a permit on it.
M. Chudobiak, 4 2nd St. N.: The sewer drain has been plugged for five or six years and floods continually.
Trevor Winters: So noted.
Dale Wallis: There were signed agreements in April for sewer and water with the neighbouring community. It will be turned on sometime this fall and they will be paying for this service. For the cabin owners this year our cost is $308.00. The hope is in the next few years this will go down. The new lagoon is open and operating. The standards are quite high.
Trevor Winters: An old picnic table needs to be disposed of. Is there any way Parks Canada can come through to pick up heavy items?
Dale: We can organize that easily enough. The townsite does it now three times a year (Deadwood Wednesdays)
New Business: The Board has developed an operational procedural bylaw. It is available on the website. An amendment to the constitution has been added and is available on the website. The new policies will be reported on at the fall meeting.
Motion to adjourn: Made by Roy White at 11:40 a.m. Carried.
Respectfully submitted,
Teddi Brown, Recording Secretary
Cabins in attendance 55
THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE MEMBERSHIP OF THE CLCA, AND ARE PLACED HERE FOR YOUR PERUSAL AND IN PREPARATION FOR THE 2012 GENERAL MEETING WHEN THE MINUTES WILL BE DEALT WITH BY THE MEMBERSHIP.
